def14a
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
(Rule 14a-101)
INFORMATION REQUIRED IN PROXY STATEMENT
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934 (Amendment No.)
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Preliminary Proxy Statement |
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Definitive Proxy Statement |
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Definitive Additional Materials |
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Soliciting Material Pursuant to §240.14a-12 |
VIRCO MFG. CORPORATION
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
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Virco Mfg. Corporation
2027 Harpers Way
Torrance, California 90501
NOTICE OF ANNUAL MEETING OF STOCKHOLDERS
To Be Held on June 8, 2010
The 2010 Annual Meeting of Stockholders (Annual Meeting) of Virco Mfg. Corporation, a
Delaware corporation (the Company), will be held on Tuesday, June 8, 2010, at 10:00 a.m. Pacific
Time at the Companys principal executive offices located at 2027 Harpers Way, Torrance, CA 90501,
for the following purposes:
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To elect the three directors named in the Proxy Statement to serve until the 2013
Annual Meeting of Stockholders and until their successors are elected and qualified; |
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To ratify the appointment of Ernst & Young LLP as the Companys independent auditors
for fiscal year 2010; |
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To transact such other business as may properly come before the Annual Meeting. |
These items are more fully described in the following pages, which are made part of this
notice.
The Board of Directors has fixed the close of business on April 16, 2010, as the record date
for the determination of stockholders entitled to notice of and to vote at the Annual Meeting and
any adjournments and postponements thereof. To ensure that your vote is recorded promptly, please
vote as soon as possible, even if you plan to attend the Annual Meeting. Most stockholders have
three options for submitting their vote: (1) via the Internet, (2) by phone or (3) by mail, using
the paper proxy card. For further details, see your proxy card. If you have Internet access, we
encourage you to record your vote on the Internet. It is convenient for you, and it also saves the
Company significant postage and processing costs.
This is the first year that brokers are not permitted to vote on the election of directors
without instructions from the beneficial owner, as discussed in more detail in the Proxy Statement.
Therefore, if your shares are held through a brokerage firm, bank or other nominee, they will not
be voted in the election of directors unless you provide voting instructions to your brokerage
firm, bank or other nominee.
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By Order of the Board of Directors
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/s/ Robert E. Dose
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Robert E. Dose |
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Secretary |
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Torrance, California
May 10, 2010
TABLE OF CONTENTS
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Virco Mfg. Corporation
2027 Harpers Way
Torrance, California 90501
PROXY STATEMENT
FOR ANNUAL MEETING OF STOCKHOLDERS, June 8, 2010
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to be Held on
June 8, 2010
The Proxy Statement and accompanying Annual Report to Stockholders are available at
http://service.virco.com/financialinfo
GENERAL INFORMATION
This Proxy Statement is being mailed to stockholders of Virco Mfg. Corporation, a Delaware
corporation (the Company), on or about May 10, 2010, in connection with the solicitation by the
Board of Directors of proxies to be used at the 2010 Annual Meeting of Stockholders (the Annual
Meeting) of the Company to be held on Tuesday, June 8, 2010, at 10:00 a.m. Pacific Time at the
Companys principal executive offices located at 2027 Harpers Way, Torrance, CA 90501, and any and
all adjournments and postponements thereof.
The cost of preparing, assembling and mailing the Notice of the Annual Meeting, Proxy
Statement and form of proxy and the solicitation of proxies will be paid by the Company. Proxies
may be solicited in person or by telephone, telegraph, e-mail or other electronic means by
personnel of the Company who will not receive any additional compensation for such solicitation.
The Company will pay brokers or other persons holding stock in their names or the names of their
nominees for the expenses of forwarding soliciting material to their principals.
RECORD DATE AND VOTING
The close of business on April 16, 2010, has been fixed as the record date for the
determination of stockholders entitled to notice of and to vote at the Annual Meeting. On that
date there were 14,138,044 shares of the Companys common stock, par value $.01 per share (Common
Stock), outstanding. All voting rights are vested exclusively in the holders of the Companys
Common Stock. Each share of Common Stock is entitled to one vote on any matter that may be
presented for consideration and action by the stockholders, except that as to the election of
directors, stockholders may cumulate their votes. Because three directors are to be elected,
cumulative voting means that each stockholder may cast a number of votes equal to three times the
number of shares actually owned. That number of votes may be cast for one nominee, divided equally
among each of the nominees or divided among the nominees in any other manner.
In all matters other than the election of directors, the affirmative vote of the majority of
votes cast will be the act of the stockholders. Directors will be elected by a plurality of the
votes cast. Shares as to which a stockholder withholds voting authority, abstentions and broker
non-votes will have no effect on the outcome of the proposals. A broker non-vote occurs when a
bank, broker or other nominee does not have authority to vote on a particular item without
instructions from the beneficial owner and has not received instructions. Under recent amendments
to the rules of the New York Stock Exchange, brokers and other nominees can no longer exercise
voting discretion with respect to the election of directors if stockholders do not provide voting
instructions.
Each proxy received will be voted for the Boards nominees for election as directors and in
accordance with the recommendations of the Board of Directors contained in this Proxy Statement,
unless the stockholder otherwise directs in his or her proxy. Where the stockholder has
appropriately directed how the proxy is to be voted, it will be voted according to his or her
direction. Stockholders wishing to cumulate their votes should make an explicit
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statement of the intent to cumulate votes by so indicating in writing on the proxy card.
Stockholders holding shares beneficially in street name who wish to cumulate votes should contact
their broker, trustee or nominee.
Any stockholder has the power to revoke his or her proxy at any time before it is voted at the
Annual Meeting by submitting written notice of revocation to the Secretary of the Company at the
Companys principal executive offices located at 2027 Harpers Way, Torrance, California 90501, by
appearing at the Annual Meeting and voting in person or by filing a duly executed proxy bearing a
later date, either in person at the Annual Meeting, via the Internet, by telephone, or by mail.
Please consult the instructions included with your proxy card for how to vote your shares.
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PROPOSAL 1
ELECTION OF DIRECTORS
The Certificate of Incorporation of the Company provides for the division of the Board of
Directors into three classes as nearly equal in number as possible. In accordance with the
Certificate of Incorporation, the Board of Directors has nominated Douglas A. Virtue, Thomas J.
Schulte, and Albert J. Moyer to serve as Class III directors on the Board of Directors with terms
expiring at the 2013 Annual Meeting of Stockholders.
It is intended that the proxies solicited by this Proxy Statement will be voted in favor of
the election of Messrs. Virtue, Schulte, and Moyer, unless authority to do so is withheld. Should
any of such nominees be unable to serve as a director or should any additional vacancy occur before
the election (which events are not anticipated), proxies may be voted for a substitute nominee
selected by the Board of Directors or the authorized number of directors may be reduced. If for
any reason the authorized number of directors is reduced, the proxies will be voted, in the absence
of instructions to the contrary, for the election of the remaining nominees named in this Proxy
Statement. In the event that any person other than the nominees named below should be nominated
for election as a director, the proxies may be voted cumulatively for less than all of the
nominees.
The following table sets forth certain information with respect to each of the nominees, as
well as each of the six continuing directors. The Board of Directors recommends that you vote FOR
the election of the Class III nominees.
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Name |
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Age |
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Biographical Information, Skills and Qualifications |
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Director Since |
Nominees for
Class III Directors
Whose Terms Expire
in 2013: |
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Douglas A. Virtue
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51 |
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Executive Vice President of the Company since
December 1997; previously General Manager of the
Torrance Division of the Company. Mr. Virtue
brings to the Board 25 years of experience and
knowledge of the Companys business, operations,
and culture.
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1992 |
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Thomas J. Schulte
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53 |
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Managing Partner of RBZ, a public accounting firm
from 1997 to 2007. Currently Partner-In-Charge of
RBZ Audit Group since 2007. Mr. Schulte brings to
the Board extensive financial experience including
over 30 years as a Certified Public Accountant and
qualifies as an audit committee financial
expert.
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2007 |
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Albert J. Moyer
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66 |
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Board member of MaxLinear, Inc., LaserCard
Corporation, Occam Networks Inc., Collectors
Universe, Inc., CalAmp Corporation, and QAD Inc.
(4/2000 to 6/2005); Chief Financial Officer of
Allergan Inc. (1995-1998); Chief Financial Officer
for QAD Inc. (1998-2000); President of the
commercial division of the Profit Recovery Group
International, Inc. (2000); consultant to QAD Inc.
(2000-2002). Mr. Moyer brings to the Board over
40 years of financial and manufacturing
experience, experience as CFO of several large
public companies, and qualifies as an audit
committee financial expert.
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2004 |
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Principal Occupation |
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Director Since |
Class I
Directors Whose Terms
Expire in 2011: |
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Donald S. Friesz
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80 |
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Vice President Sales
and Marketing of the
Company from 1982 to
February 1996. Mr.
Friesz has been
retired since 1996.
Mr. Friesz brings to
the Board more than
50 years of marketing
services and
manufacturing
experience in the
Companys core
education market.
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1992 |
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Glen D. Parish
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72 |
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Vice President of the
Company and General
Manager of the Conway
Division from 1999 to
2004; previously Vice
President of Conway
Sales and Marketing.
Mr. Parish has been
retired since 2004.
Mr. Parish brings to
the Board more than
40 years of
experience in sales,
marketing, and
operations in the
Companys core
education market.
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1999 |
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James R. Wilburn
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77 |
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Dean of the School of
Public Policy,
Pepperdine
University, since
September 1997;
previously Dean of
the School of
Business and
Management,
Pepperdine University
(1982-1994);
Professor of Business
Strategy, Pepperdine
University
(1994-1996); Board
member of The Olsen
Company since 1990,
Independence Bank
since 2004, and
Electronic Sensor
Tech since 2005. Mr.
Wilburn brings to the
Board extensive
financial,
governance, and
strategic planning
experience.
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1986 |
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Class II Directors
Whose Terms Expire in
2012: |
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Robert A. Virtue
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77 |
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Chairman of the Board
and Chief Executive
Officer of the
Company since 1990;
President of the
Company since August
1982. Mr. Virtue
brings to the Board
more than 50 years of
experience and
knowledge of the
Companys business,
operations, and
culture.
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1956 |
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Robert K. Montgomery
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71 |
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Managing Director of
Montgomery Vineyard,
a Napa Valley
grapegrowing, wine
producing enerprise.
Mr. Montgomery is
also a Retired Former
Partner of Gibson,
Dunn & Crutcher LLP,
a law firm in which
Mr. Montgomery was a
Partner from 1971 to
2008. Mr. Montgomery
brings to the Board
extensive legal and
board governance
expertise and
experience.
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2000 |
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Donald A. Patrick
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85 |
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Vice President and
founder of
Diversified Business
Resources, Inc.
(mergers,
acquisitions and
business consultants)
from 1988 to 2004.
Mr. Patrick retired
in 2004. Mr. Patrick
brings to the Board
extensive financial
and project
management expertise.
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1983 |
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4
CORPORATE GOVERNANCE
Meetings and Independence
Each director of the Company serving in fiscal 2009 attended at least 75% of the aggregate of
the total number of meetings of the Board of Directors and committees on which he served. The
Board of Directors held six meetings in fiscal 2009. In addition, the independent directors hold
two regularly scheduled executive session meetings each fiscal year outside the presence of
management as well as additional meetings as are necessary. Directors are expected to attend the
Annual Meeting of Stockholders. Last year all of the directors attended the 2009 Annual Meeting of
Stockholders.
The Board of Directors has determined that the following directors, who constitute a majority
of the Board of Directors, are independent directors as defined by the NASDAQ Stock Market
listing standards: Messrs. Friesz, Moyer, Montgomery, Patrick, Parish, Schulte and Wilburn. Mr.
Robert A. Virtue is Mr. Douglas A. Virtues father.
Leadership Structure
Currently, Mr. Virtue serves as Chairman and Chief Executive Officer of the Company. Because
the Board also believes that strong, independent Board leadership is a critical component of
effective corporate governance, the Board has established the position of lead independent
director. The lead independent director position rotates among the independent directors
periodically as determined by the independent directors. Mr. Moyer currently functions as the lead
independent director. The lead independent directors responsibilities and authority include
providing input to the Chairman and CEO on preparation of agendas for Board and committee meetings
and communicating to the Chairman and CEO the substance of the discussions and consensus reached at
the meetings of independent directors. In addition, the Company has strong governance structures
and processes in place to ensure the independence of the Board, eliminate conflicts of interest,
and prevent dominance of the Board by management. For example, all Directors, with the exception
of Mr. Robert Virtue and Mr. Douglas Virtue are independent as defined by the listing standards of
the NASDAQ Stock Market, and all committees are made up entirely of independent directors.
The Boards Role in Risk Oversight
The Board is actively involved in the oversight of risks that could affect the Company. The
Board administers its risk oversight role primarily through its committee structure. In 2010, the
Audit Committee assumed primary responsibility for overseeing the Boards execution of its risk
management oversight responsibility. While the Board and its committees oversee risk management
strategy, management is responsible for implementing and supervising day-to-day risk management
processes. We believe this division of risk management responsibilities is the most effective
approach for addressing the risks that the Company faces. The existing Board leadership structure
discussed above encourages communication between management, including the Chairman of the Board,
Lead Independent Director and the independent directors. We believe that this communication
improves the Companys identification and implementation of effective risk management strategies.
The Compensation Committee assumed responsibility for risks arising from our compensation
policies and practices. During fiscal year 2009, the Compensation Committee assessed the risks, if
any, arising from the Companys compensation policies and practices for its employees. In
performing its risk assessment, the Compensation Committee considered the balance between fixed and
variable income, balance between short-term and long-term performance-based incentive program, and
the linkage of performance incentives to the Companys strategic and annual operating plans.
Audit Committee
The Board of Directors has a standing Audit Committee that which is composed of Messrs.
Schulte (Chair), Friesz, Moyer and Patrick. The Audit Committee held two on-site meetings and four
telephonic meetings in fiscal 2009. The Audit Committee acts pursuant to a written charter adopted
by the Board of Directors. The functions of
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the Audit Committee include: reviewing the financial statements of the Company; reviewing the
scope of the annual audit by the Companys independent auditors; and reviewing the audit reports
rendered by such independent auditors. Among other things, the Audit Committee is directly
responsible for: the appointment, compensation, retention and oversight of the independent
auditors; reviewing the independent auditors qualifications and independence; reviewing the plans
and results of the audit engagement with the independent auditors; approving professional services
provided by the independent auditors and approving financial reporting principles and policies;
considering the range of audit and non-audit fees; reviewing the adequacy of the Companys internal
accounting controls; and working to ensure the integrity of financial information supplied to
stockholders. The Audit Committee also has the other responsibilities enumerated in its charter,
and examines and considers additional matters as it deems appropriate. The Audit Committees
charter is available on the Companys website at www.virco.com. Each of the Audit Committee
members is an independent director as that term is defined for audit committee members by the
listing standards of the NASDAQ Stock Market. The Board of Directors has determined that Mr.
Schulte, who is the chair of the Audit Committee, and Mr. Moyer, qualify as audit committee
financial experts, as that term is defined in Item 407(d)(5) of Regulation S-K of the Securities
Exchange Act of 1934 (the Exchange Act). The Board reevaluates the composition of the Audit
Committee on an annual basis to ensure that its composition remains in the best interests of the
Company and its stockholders.
Compensation Committee
The Board of Directors has a standing Compensation Committee which is composed of Messrs.
Moyer (Chair), Patrick, Montgomery and Wilburn, all of whom are independent directors as defined
in the listing standards of the NASDAQ Stock Market. The function of Compensation Committee is,
among other things, to: set the Companys compensation policy and administer the Companys
compensation plans; make decisions on the compensation of key Company executives (including the
review and approval of merit/other compensation budgets and payouts under the Companys incentive
plans); review and approve compensation and employment agreements of the Companys executive
officers; and recommend pay levels for members of the Board of Directors for consideration and
approval by the full Board of Directors. As discussed above under The Boards Role in Risk
Oversight, the Compensation Committee oversees the design and implementation of the incentives and
risks associated with the Companys compensation policies and practices. The Compensation
Committee may consult with the Chief Executive Officer and other members of senior management as it
deems necessary and engage the assistance of outside consultants to assist in determining and
establishing the Companys compensation policies. [During fiscal 2009, the Company did not engage
the assistance of compensation consultants.] The Compensation Committee held three on-site meetings
in fiscal 2009. The Compensation Committee acts pursuant to a written charter adopted by the Board
of Directors, a copy of which is available on the Companys website at www.virco.com.
Corporate Governance/Nominating Committee
The Board of Directors has a standing Corporate Governance/Nominating Committee which is
composed of Messrs. Montgomery (Chair), Friesz, Moyer, Patrick, Parish, Schulte and Wilburn, all of
whom are independent directors as defined in the listing standards of the NASDAQ Stock Market.
During fiscal 2009, the Corporate Governance/Nominating Committee held four meetings. Each of
these meetings was held outside the presence of management.
The Corporate Governance/Nominating Committees function is to identify and recommend from
time to time candidates for nomination for election as directors of the Company. Candidates may
come to the attention of the Corporate Governance/Nominating Committee through members of the Board
of Directors, stockholders or other persons. Consideration of new Board nominee candidates
typically involves a series of internal discussions, review of information concerning candidates
and interviews with selected candidates. Candidates are evaluated at regular or special meetings,
and may be considered at any point during the year, depending on the Companys needs. The
Corporate Governance/Nominating Committee acts pursuant to a written charter adopted by the Board
of Directors, a copy of which is available to stockholders on the Companys website at
www.virco.com. In evaluating nominations, the Corporate Governance/Nominating Committee considers
a variety of criteria, including business experience and skills, independence, judgment, integrity,
the ability to commit sufficient time and attention to Board of Directors activities and the
absence of potential conflicts with the Companys interests. The Corporate Governance/Nominating
Committee has not established any specific minimum qualification standards for nominees to the
Board of Directors, although from time to time the Corporate Governance/Nominating Committee may
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identify certain skills or attributes (e.g., financial experience, business experience) as
being particularly desirable to meet specific Board of Director needs that may arise. To recommend
a prospective nominee for the Corporate Governance/Nominating Committees consideration, you may
submit a candidates name and qualifications to the Companys Corporate Secretary at 2027 Harpers
Way, Torrance, California 90501, Attention: Robert E. Dose.
Communications with the Board of Directors
Any stockholder interested in communicating with individual members of the Board of Directors,
the Board of Directors as a whole, any of the committees of the Board or the independent directors
as a group may send written communications to the Board of Directors, any committee of the Board of
Directors or any director or directors of the Company at 2027 Harpers Way, Torrance, California
90501, Attention: Robert E. Dose, Secretary. Communications received in writing are forwarded to
the Board of Directors, or the committee or individual director or directors to whom the
communication is directed, unless, at his discretion, the Secretary determines that the
communication is of a commercial or frivolous nature, is unduly hostile, threatening, illegal, does
not reasonably relate to the Company or its business, or is otherwise inappropriate for the Board
of Directors consideration. In such cases, such correspondence may be forwarded elsewhere in the
Company for review and possible response. The Secretary has the authority to discard or disregard
any inappropriate communications or to take other appropriate actions with respect to any such
inappropriate communications.
Code of Ethics
The Company has adopted a Code of Ethics, which is applicable to its chief executive officer
and senior financial officers, including the principal accounting officer. The Code of Ethics is
available on the Companys website at www.virco.com. The Company intends to post amendments to or
waivers under the Code of Ethics on its website. Upon written request, the Company will provide a
copy of the Code of Ethics free of charge. Requests should be directed to Virco Mfg. Corporation,
2027 Harpers Way, Torrance, California 90501, Attention: Robert E. Dose, Secretary.
7
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
Shares Owned By Directors, Management and Principal Stockholders
The following table sets forth information as of April 16, 2010 (unless otherwise indicated),
relating to the beneficial ownership of the Companys Common Stock (i) by each person known by the
Company to own beneficially more than 5% of the outstanding shares of Common Stock of the Company,
(ii) by each director or nominee of the Company, (iii) by each Named Executive Officer of the
Company as named in the Summary Compensation Table and (iv) by all executive officers and directors
of the Company as a group. Unless otherwise indicated, the mailing address of each of the persons
named is c/o Virco Mfg. Corporation, 2027 Harpers Way, Torrance, California 90501.
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Amount and Nature |
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of Beneficial |
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Ownership |
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Percent of Class |
Name of Beneficial Owner * |
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Wedbush Inc. (1) |
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1,720,389 |
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11.96 |
Athena Capital Management (2) |
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836,665 |
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5.92 |
Robert A. Virtue (3) (4) |
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311,490 |
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2.20 |
Chairman of the Board of Directors, President and Chief Executive Officer |
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Douglas A. Virtue (4) |
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619,571 |
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4.39 |
Director, Executive Vice President |
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Donald S. Friesz |
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79,281 |
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(5) |
Director |
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Thomas J. Schulte |
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14,055 |
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(5) |
Director |
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Albert J. Moyer |
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20,575 |
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(5) |
Director |
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Robert K. Montgomery |
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31,526 |
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(5) |
Director |
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Glen D. Parish |
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41,973 |
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(5) |
Director, Former Vice President, General Manager |
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Donald A. Patrick |
|
64,504 |
|
(5) |
Director |
|
|
|
|
James R. Wilburn |
|
31,381 |
|
(5) |
Director |
|
|
|
|
Robert E. Dose |
|
29,164 |
|
(5) |
Vice President Finance, Secretary, Treasurer |
|
|
|
|
Lori L. Swafford |
|
23,014 |
|
(5) |
Vice President & Corporate Counsel |
|
|
|
|
Larry O. Wonder |
|
37,293 |
|
(5) |
Vice President, Sales |
|
|
|
|
All executive officers and directors as a group (18 persons) |
|
1,379,117 |
|
10.36 |
|
|
|
(*) |
|
Except as indicated in the footnotes to this table and pursuant to applicable community
property laws, to the knowledge of the Company, the persons named in this table have sole
voting and investment power with respect to all shares beneficially owned by them. For
purposes of this table, a person is deemed to be the beneficial owner of any security if the
person has the right to acquire beneficial ownership of such security within 60 days of April
16, 2010, including but not limited to, any right to acquire through the exercise of any
option, warrant or right or through the conversion of a security. Amounts for Messrs. Robert
Virtue, Douglas Virtue, Friesz, Schulte, Moyer, Montgomery, Parish, Patrick, Wilburn, Dose,
Swafford, Wonder, and all executive officers and directors as a group, include 4,000, 4,000,
0, 0, 0, 0, 12,100, 0, 0, 4,000, 4,000, 4,000 and 61,759 shares issuable upon exercise of
options or conversion of restricted stock units, respectively, and 33,675, 26,334, 0, 0, 0, 0,
7,014, 0, 0, 5,627, 768, 21,104 and 73,580 shares held under the Companys 401(k) Plan as of
April 16, 2010, respectively. |
8
|
|
|
(1) |
|
Reflects information as of December 31, 2009, as reported in a Schedule 13G/A filing on
February 17, 2010, by Wedbush, Inc., Edward W. Wedbush and Wedbush Morgan Securities, Inc.
Includes the total number of shares of Common Stock and shares issuable under currently
exercisable warrants, that are held by each of Wedbush, Inc., Edward W. Wedbush and Wedbush
Morgan Securities, Inc. Also includes 277,627 shares of Common Stock, and 53,925 shares of
Common Stock issuable under currently exercisable warrants, that are beneficially owned by
customers of Wedbush Morgan Securities, Inc., over which Wedbush Morgan Securities, Inc. has
dispositive power. The reporting persons disclaim any beneficial ownership over such shares.
The reporting persons share voting power with respect to 1,388,837 shares of Common Stock and
share dispositive power with respect to 1,720,389 shares of Common Stock. Business addresses
of the above filers are as follows: Wedbush, Inc. 1000 Wilshire Blvd., Los Angeles, CA
90017-2457; Edward W. Wedbush P.O. Box 30014, Los Angeles, CA 90030-0014; Wedbush Morgan
Securities, Inc. P.O. Box 30014, Los Angeles, CA 90030-0014. |
|
(2) |
|
Reflects information as of December 31, 2009, as reported in a Schedule 13G/A filing on
February 3, 2010 by David P. Cohen, Athena Capital Management, Inc., and Minerva Group, LP.
The address for each of David P. Cohen, Athena Capital Management, Inc. and Minerva Group, LP
is 50 Monument Road, Suite 201, Bala Cynwyd, PA 19004. |
|
(3) |
|
Excludes 1,712,084 shares owned beneficially by Mr. Robert Virtues adult children, including
Mr. Douglas Virtue, as to which Mr. Robert Virtue disclaims beneficial ownership. |
|
(4) |
|
Douglas A. Virtue is Robert A. Virtues son. The total number of shares beneficially owned by
Mr. Robert A. Virtue, his brothers Raymond W. Virtue and Richard J. Virtue, his sister, Nancy
Virtue-Cutshall, their children (which includes Mr. Douglas A. Virtue) and their mother, Mrs.
Julian A. Virtue, aggregate 5,625,937 shares or 40.15% of the total shares of Common Stock
outstanding. Robert A. Virtue, Richard J. Virtue, Raymond W. Virtue, Nancy Virtue-Cutshall and
certain of their respective spouses and children (including Douglas A. Virtue) (collectively,
the Virtue Stockholders) and the Company have entered into an agreement with respect to
certain shares of the Companys Common Stock received by the Virtue Stockholders as gifts from
the founder, Julian A. Virtue, including shares received in subsequent stock dividends in
respect of such shares. Under the agreement, each Virtue Stockholder who proposes to sell any
of such shares is required to provide the remaining Virtue Stockholders notice of the terms of
such proposed sale. Each of the remaining Virtue Stockholders is entitled to purchase any or
all of such shares on the terms set forth in the notice. The Company may purchase any shares
not purchased by such remaining Virtue Stockholders on such terms. The agreement also provides
for a similar right of first refusal in the event of the death or bankruptcy of a Virtue
Stockholder, except that the purchase price for the shares is to be based upon the then
prevailing sales price of the Companys Common Stock on the NASDAQ Market Exchange. |
|
(5) |
|
Less than 1%. |
9
EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Objectives of the Compensation Program
The objectives of the Companys executive compensation program are to: 1) attract, motivate
and retain highly qualified executives; 2) link total compensation to stockholder returns; 3)
reflect individual contributions to the performance of the Company; 4) insure appropriate balance
between long-term value creation and short-term performance by including equity as part of total
compensation; and 5) maintain internal fairness and morale by comparing executive compensation,
including perquisites and non-cash benefits, to the aggregated average compensation and benefits of
the Companys top 25 managers.
The Compensation Committee recommends and the Board approves the base salaries, annual bonus
plan, and long-term incentives of the Companys Chief Executive Officer (the CEO), Chief
Financial Officer (the CFO), and the three other most highly compensated executives. Throughout
this Compensation Discussion & Analysis (CD&A), the CEO, CFO and three other most highly
compensated executives are referred to collectively as the Named Executive Officers.
What the Compensation Program is Designed to Reward
The program is designed to support annual and long-term business goals that create profitable
growth and long-term value for stockholders.
Elements of Compensation Program
The Companys executive compensation program consists of three main elements: 1) base salary,
which is tied to individual job duties; 2) annual bonus plan cash incentives, which are
mathematically linked to the Companys Annual Operating Plan, and specifically to pre-tax profits
and annual sales volume; and 3) long-term equity incentives, the value of which are linked to the
Companys stock price. Ancillary benefits such as health insurance, retirement benefits, and an
automobile allowance are also part of the executive compensation program. As with the three main
elements of the program, these ancillary benefits are compared to similar benefits provided to the
Companys top 25 managers.
The combination of base salary, annual incentive, long-term incentive, and ancillary benefits
is referred to as Total Compensation. The Company has established a target of market median for
the Total Compensation of Named Executive Officers as determined by scale-, geography- and
date-adjusted national compensation surveys from Wyatt Total Reward, Wyatt CQ Survey, Mercer
Manufacturing Compensation Survey, Mercer Manufacturing Industry Market View, National Assoc. of
Manufacturers, and Employers Group Research Services Survey.
All of these surveys are given equal weighting. The Company intentionally uses a broad
comparison group for executive compensation because the competition for executive talent extends
beyond the Companys direct competitors and industry. The Company believes that this breadth of
executive compensation data, conservatively adjusted for firm size, geographic location and cost of
living, and the age of the data, provides for the fairest and most equitable market median. The
same method of establishing a market median total compensation target is used for the Companys top
25 managers.
In determining the final Total Compensation for Named Executive Officers, the Compensation
Committee attempts to balance external equity as defined by market median, with internal
equity as defined by the aggregated average Total Compensation for the Companys top 25 managers.
It is the Companys belief that this approach to establishing Total Compensation for Named
Executive Officers results in better teamwork and morale among the entire management team, thus
linking executive and management compensation with short- and long-term value creation for
stockholders.
10
Base Salary
Base salary is intended to reward Named Executive Officers and other employees for their roles
within the Company and their performance in those roles. The Company determines the base salary
range for a particular position by evaluating 1) the duties, complexities and responsibilities of
the position; 2) the level of experience required; and 3) the compensation for positions having
similar scope and accountability within and outside the Company (through survey data as described
above). The Company did not increase base salaries for the Named Executive Officers for fiscal
2008 or 2009 and does not anticipate increasing base salaries for Named Executive Officers in
fiscal 2010.
Annual Incentives
The Named Executive Officers are eligible for annual cash incentives under the Companys
Annual Bonus Plan, which is approved by the Board of Directors at the beginning of the Companys
fiscal year as part of its Annual Operating Plan. To reward Named Executive Officers and other
salaried managers for achieving the financial performance set forth in the Annual Operating Plan,
the Board of Directors establishes a minimum level of financial performance above which a cash
bonus will be paid. For achieving the minimum threshold, the Named Executive Officers receive a
cash bonus equal to 15% of their base salary. For achieving the target pre-tax profit, Named
Executive Officers receive a 35% cash bonus. The maximum possible cash bonus for Named Executive
Officers is capped at 50% of base salary. The threshold, target and maximum bonus levels for each
Named Executive Officer were determined by reference to the survey data and other factors described
above.
For fiscal 2009, the threshold for receiving a minimum bonus was achieving $210 million in
annual sales and $4,000,000 in pre-tax earnings after accruing an earned bonus provision of
approximately $206,000 for the Named Executive Officers. No cash bonus payment was made to the
Named Executive Officers under the Annual Bonus Plan for fiscal 2009 as the Companys sales and
pre-tax earnings did not exceed this threshold.
Long-Term Incentives
The Company believes that the most powerful incentive to focus Named Executive Officers on
long-term value creation is long-term ownership of Company stock. Under the Companys current
long-term incentive program, Named Executive Officers and top managers receive periodic grants of
Restricted Stock Units (RSUs). The Company uses RSUs rather than options because it has been the
Companys experience that RSUs are more likely to result in a growing ownership position of Company
stock and thereby align the interests of executives and stockholders.
On the date of the 2009 Annual Meeting of Stockholders and Board of Directors meeting, June
16, 2009, each Named Executive Officer was granted 20,000 RSUs, vesting ratably over a five-year
period. The number of RSUs granted to each Named Executive Officer in fiscal 2009 was determined
by reference to historical grant levels provided to Company executives, as well as the factors
described above. Each Named Executive Officer received the same number of RSUs in order to foster
internal pay equity and the Companys one-team management approach. The Company did not grant
RSUs to Named Executive Officers in fiscal 2008. On the date of the 2007 Annual Meeting of
Stockholders and Board of Directors meeting on June 19, 2007, each Named Executive Officer was
granted 15,000 RSUs, vesting ratably over a five-year period.
If awarded, grants of RSUs are typically approved at the Board of Directors meeting
immediately following the Annual Meeting of Stockholders. The meeting dates are set well in
advance and occur approximately two weeks following the release of the First Quarter results.
Scheduling decisions are made without regard to anticipated earnings or other major announcements
by the Company.
Other Compensation Elements
Perquisites The Company provides Named Executive Officers with a Company automobile or cash
allowance of $22,800 per year under a program available to all officers of the Company. The
Company does not
11
provide Named Executive Officers with any other perquisites such as country club memberships
and the Company does not own or lease an aircraft. Company-provided travel for executives is for
business purposes only.
Other Benefits Executives participate in the same health, disability and life insurance
programs as are provided to other Company employees. In addition, the Named Executive Officers
participate in the Companys tax-qualified defined benefit pension plan (the Virco Mfg. Corporation
Employees Retirement Plan) and nonqualified supplement retirement plan (the Virco Important
Performers (VIP) Plan). As more fully disclosed in the MD&A and Footnote 4 to the financial
statements in the Companys Annual Report on Form 10-K for the fiscal year ended January 31, 2010
(Form 10-K), these retirement plans were frozen effective December 31, 2003, and additional
benefit accruals for all Named Executive Officers ceased on that date.
Post-Employment and Other Events
The Company does not have employment agreements with any of the Named Executive Officers, and
is not obligated to provide termination pay or other severance benefits to any of its Named
Executive Officers. In general, the benefits provided or available to Named Executive Officers
upon retirement, death, disability or other termination of employment or upon the occurrence of a
change-in-control event are the same as those provided or made available to salaried employees
generally.
Pursuant to the Companys 1997 and 2007 Stock Incentive Plans, vesting of all outstanding
stock and option awards is accelerated upon a change-in-control. In addition, under the Virco
Important Performers (VIP) Plan, vesting of retirement benefits is accelerated upon the occurrence
of a change-in-control or the death of the participant. All Named Executive Officers are currently
fully vested in all retirement programs, and would receive no additional benefit upon occurrence of
a change-in-control. These benefits are provided to salaried employees generally and are intended
to ensure that management remains focused on stockholder value when evaluating strategic
alternatives.
Tax Deductibility of Executive Compensation
The Company seeks to structure its compensation arrangements to maximize the tax deductibility
of all components of executive compensation unless the benefit of such deductibility is outweighed
by the need for flexibility or the attainment of other corporate objectives. The Compensation
Committee will continue to monitor issues concerning the deductibility of executive compensation
and will take appropriate action if and when it is warranted. Since corporate objectives may not
always be consistent with the requirements for full deductibility, the Compensation Committee is
prepared, if it deems appropriate, to enter into compensation arrangements under which payments may
not be fully deductible. Thus, deductibility will not be the sole factor used by the Compensation
Committee in ascertaining appropriate levels or modes of compensation. In fiscal 2008, all
compensation paid to executives was fully deductible; no executive officer exceeded the $1 million
limit under Section 162(m) of the Internal Revenue Code with regard to non-performance-based
compensation.
Impact of Prior Compensation in Setting Elements of Compensation
Prior compensation of the Named Executive Officers does not impact how the Company sets
elements of current compensation. The Compensation Committee believes the competitive environment
that the Company operates in mandates that current total compensation be set at levels sufficient
to attract, motivate and retain top management, which requires the Company to set compensation
amounts based on current Company and business conditions.
Executive Stock Ownership Guideline
The Company has not adopted executive stock ownership guidelines. While there are no
guidelines, two of the Named Executive Officers, Robert A. Virtue and Douglas A. Virtue, own 2.2%
and 4.39%, respectively, of the outstanding shares of the Companys Common Stock. Messrs. R. Virtue
and D. Virtue are members of the Virtue Family and subject to the terms of the Virtue Family
Agreement discussed in the Security Ownership section of this Proxy Statement. The Virtue Family
owns approximately 40% of the Companys outstanding Common Stock.
12
Impact of Restatements that Retroactively Impact Financial Goals
The Company has not restated or retroactively adjusted financial information that has impacted
the financial statements or goals related to previous bonus or long-term award payouts. If
financial results are significantly restated due to fraud or intentional misconduct, the Board will
review any performance-based compensation paid to Named Executive Officers who are found to be
personally responsible for the fraud or intentional misconduct that led to the restatement and may,
to the extent permitted by applicable law, seek to recover amounts paid in excess of the amounts
that would have been paid based on the restated financial results.
The Role of the Executives in Determining Compensation
While the Compensation Committee is primarily responsible for, and has sole discretion with
respect to, reviewing and making determinations with respect to executive compensation, the CEO and
Executive Vice President provide input and views with respect to compensation for the other Named
Executive Officers. The Compensation Committee believes that the CEOs and Executive Vice
Presidents views are critical in determining the compensation of other Named Executive Officers
because the CEO and Executive Vice President have day-to-day involvement with these Named Executive
Officers and are in the best position to assess their performance, abilities, and contribution to
the success of the Company.
Compensation Committee Report
The Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis
for the year ended January 31, 2010, as required by Item 402(b) of Regulation S-K under the
Exchange Act of 1934 with management, and based on such review and discussion, the Compensation
Committee recommended to the Board of Directors that the Compensation Discussion & Analysis be
included in this Proxy Statement.
|
|
|
|
|
COMPENSATION COMMITTEE |
|
|
|
|
|
Albert J. Moyer, Chair |
|
|
Donald A. Patrick |
|
|
Robert K. Montgomery |
|
|
Dr. James R. Wilburn |
The above report of the Compensation Committee will not be deemed to be incorporated by
reference into any filing by the Company under the Securities Act or the Exchange Act, except to
the extent that the Company specifically incorporates it by reference.
Compensation Committee Interlocks and Insider Participation
During fiscal 2009, the Compensation Committee was comprised of Messrs. Moyer, Patrick,
Montgomery, and Wilburn, none of whom is a current or former officer of the Company. Mr.
Montgomery is a senior counsel of the law firm Gibson, Dunn & Crutcher LLP, which has provided
legal services to the Company. The Company expects that such law firm will continue to render
legal services to the Company in the future. There are no interlocking board memberships between
officers of the Company and any member of the Compensation Committee.
13
Summary Compensation Table for Fiscal 2009, 2008 & 2007
The table below sets forth the compensation awarded to, earned by, or paid to, each of the
Named Executive Officers for Fiscal 2009, 2008 and 2007. The Company has no employment agreements
with any of its executives. While employed, executives are entitled to base salary, participation
in the executive compensation programs identified in the tables below and discussed in the CD&A and
other benefits common to all employees. The performance-based conditions associated with the Bonus
Plan as well as salary and bonus in proportion to total compensation are discussed in detail
throughout the CD&A.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Change in |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Pension Value |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
and |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Nonqualified |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Non-Equity |
|
Deferred |
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
Incentive Plan |
|
Compensation |
|
All Other |
|
|
|
|
|
|
Salary |
|
Bonus |
|
Awards |
|
Compensation |
|
Earnings |
|
Compensation |
|
Total |
Name and Position |
|
Year |
|
($) |
|
($) (1) |
|
($) (2) |
|
($) |
|
($) (3) |
|
($)(4) |
|
($) |
|
Robert A. Virtue |
|
2009 |
|
420,580 |
|
|
|
70,200 |
|
|
|
|
|
10,900 |
|
501,680 |
President & CEO |
|
2008 |
|
420,580 |
|
|
|
|
|
|
|
|
|
11,156 |
|
431,736 |
|
|
2007 |
|
408,768 |
|
|
|
101,850 |
|
153,972 |
|
115,239 |
|
15,142 |
|
794,971 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas A. Virtue |
|
2009 |
|
261,234 |
|
|
|
70,200 |
|
|
|
115,271 |
|
7,531 |
|
454,236 |
Executive Vice President |
|
2008 |
|
261,234 |
|
|
|
|
|
|
|
|
|
7,592 |
|
268,826 |
|
|
2007 |
|
258,715 |
|
|
|
101,850 |
|
98,982 |
|
|
|
8,372 |
|
467,919 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert E, Dose |
|
2009 |
|
270,292 |
|
|
|
70,200 |
|
|
|
102,762 |
|
22,800 |
|
466,054 |
Vice President Finance |
|
2008 |
|
270,292 |
|
23,906 |
|
|
|
|
|
|
|
22,750 |
|
316,948 |
|
|
2007 |
|
248,080 |
|
|
|
101,850 |
|
93,483 |
|
2,228 |
|
26,200 |
|
471,841 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Lori L. Swafford |
|
2009 |
|
230,580 |
|
|
|
70,200 |
|
|
|
93,111 |
|
26,223 |
|
420,114 |
Vice President & |
|
2008 |
|
230,580 |
|
21,563 |
|
|
|
|
|
|
|
26,168 |
|
278,311 |
Corporate Counsel |
|
2007 |
|
224,330 |
|
|
|
101,850 |
|
84,318 |
|
|
|
29,244 |
|
439,742 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Larry O. Wonder |
|
2009 |
|
200,580 |
|
|
|
70,200 |
|
|
|
105,610 |
|
13,145 |
|
389,535 |
Vice President Sales |
|
2008 |
|
200,580 |
|
18,750 |
|
|
|
|
|
|
|
12,418 |
|
231,748 |
|
|
2007 |
|
197,068 |
|
|
|
101,850 |
|
73,320 |
|
8,229 |
|
16,277 |
|
396,744 |
|
|
|
(1) |
|
The amounts shown in this column reflect discretionary bonuses approved by the Board of
Directors. |
|
(2) |
|
The amounts shown in this column are the aggregate grant date fair value of stock awards
granted during the applicable fiscal year, computed in accordance with Financial Accounting
Standards Board Accounting Standards Codification Topic 718 (FASB 718). The assumptions used
to calculate these figures are described in Footnote #5 of the Companys Form 10-K for the
applicable fiscal year. |
|
(3) |
|
The amounts shown in this column are based on the same assumptions used in the preparation of
the Companys 2009 financial statements, which are described in the MD&A and Footnote #4 to
the Companys Form 10-K for the year ended January 31, 2010. The Pension Plans that the Named
Executive Officers participate in were frozen in 2003. The Named Executive Officers did not
accrue any additional benefits during 2009. The change in pension amounts include the effect
of a change in discount rate from 6.75% in 2008 to 5.75% in 2009 for the qualified plan and a
change in discount rate from 6.75% in 2008 to 6.00% in 2009 for the VIP Plan, utilization of a
more current mortality table, and the decrease in the discount period. |
|
(4) |
|
The amounts in this column include automobile allowances, the value of personal use of a
Company provided vehicle, payments under a mortgage assistance plan that was terminated in May
2007, and medical insurance for domestic partners. |
14
Grants of Plan-Based Awards for Fiscal 2009
The table below sets forth the grants of plan-based awards to the Named Executive Officers
during fiscal 2009 under the Companys Annual Bonus Plan and the Companys 2007 Stock Incentive
Plan.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
All Other |
|
|
|
|
|
|
|
|
|
|
|
|
Stock |
|
|
|
|
|
|
|
|
Awards: |
|
Grant Date Fair |
|
|
|
|
Estimated Future Payouts Under |
|
Number |
|
Value |
|
|
|
|
Non-Equity Incentive Plan Awards |
|
of Shares |
|
of Stock |
|
|
|
|
(1) |
|
of Stocks |
|
and Option |
|
|
|
|
Threshold |
|
Target |
|
Maximum |
|
or Units |
|
Awards |
Name and Position |
|
Grant Date |
|
($) |
|
($) |
|
($) |
|
(#) |
|
($) |
|
Robert A. Virtue |
|
N/A |
|
63,000 |
|
147,000 |
|
210,000 |
|
|
|
|
President & CEO |
|
6/19/2009 |
|
|
|
|
|
|
|
20,000 |
|
70,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Douglas A. Virtue |
|
N/A |
|
40,500 |
|
94,500 |
|
135,000 |
|
|
|
|
Executive Vice President |
|
6/19/2009 |
|
|
|
|
|
|
|
20,000 |
|
70,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Robert E, Dose |
|
N/A |
|
38,250 |
|
89,250 |
|
127,500 |
|
|
|
|
Vice President Finance |
|
6/19/2009 |
|
|
|
|
|
|
|
20,000 |
|
70,200 |
|
|
|
|
|
|
|
|
|
|
|
|
|
Lori L. Swafford |
|
N/A |
|
34,500 |
|
80,500 |
|
115,000 |
|
|
|
|
Vice President & |
|
6/19/2009 |
|
|
|
|
|
|
|
20,000 |
|
70,200 |
Corporate Counsel |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Larry O. Wonder |
|
N/A |
|
30,000 |
|
70,000 |
|
100,000 |
|
|
|
|
Vice President Sales |
|
6/19/2009 |
|
|
|
|
|
|
|
20,000 |
|
70,200 |
|
|
|
(1) |
|
Cash amounts in this table pertain the Bonus Plan described under Annual Incentives in
the CD&A. |
15
Outstanding Equity Awards at Fiscal Year-End 2009
The following table sets forth the Named Executive Officers outstanding equity awards as of
the end of fiscal 2009.
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
|
|
Number of Shares or Units of |
|
Market Value of Shares or Units of |
|
|
|
|
Stock That Have Not |
|
Stock That Have Not Vested |
Name and Title |
|
Grant Date |
|
Vested (#)(1) |
|
($)(2) |
|
Robert A. Virtue |
|
6/19/2007 |
|
9,000 |
|
31,770 |
President & CEO |
|
6/16/2009 |
|
20,000 |
|
70,600 |
|
|
|
|
|
|
|
Douglas A. Virtue |
|
6/19/2007 |
|
9,000 |
|
31,770 |
Executive Vice President |
|
6/16/2009 |
|
20,000 |
|
70,600 |
|
|
|
|
|
|
|
Robert E. Dose |
|
6/19/2007 |
|
9,000 |
|
31,770 |
Vice President Finance |
|
6/16/2009 |
|
20,000 |
|
70,600 |
|
|
|
|
|
|
|
Lori L. Swafford |
|
6/19/2007 |
|
9,000 |
|
31,770 |
Vice President &
Corporate Counsel |
|
6/16/2009 |
|
20,000 |
|
70,600 |
|
|
|
|
|
|
|
Larry O. Wonder |
|
6/19/2007 |
|
9,000 |
|
31,770 |
Vice President Sales |
|
6/16/2009 |
|
20,000 |
|
70,600 |
|
|
|
(1) |
|
All RSUs vest at 20% per year for five years from the grant date. For the 20,000 RSUs
remaining from June 16, 2009 RSU award included in this table there are five remaining vesting
dates: June 30, 2010, June 16, 2011, June 16, 2012, June 16, 2013, June 16, 2014. For the
9,000 RSUs remaining from the June 19, 2007 RSU award there are three remaining vesting dates:
June 19, 2010, June 19, 2011, and June 19, 2012. |
|
(2) |
|
All year-end dollar values were computed based on the fiscal year-end closing price of $3.53
per share of common stock. |
16
Option Exercises and Stock Vested for Fiscal 2009
The following table sets forth information concerning the Named Executive Officers exercise
of stock options and vesting of RSUs during fiscal 2009.
|
|
|
|
|
|
|
Stock Awards |
|
|
Number of |
|
|
|
|
Shares |
|
|
|
|
Acquired on |
|
Value Realized on |
|
|
Vesting |
|
Vesting |
Name and Position |
|
(#) |
|
($)(1) |
|
Robert A. Virtue |
|
3,000 |
|
10,620 |
President & CEO |
|
|
|
|
|
|
|
|
|
Douglas A. Virtue |
|
3,000 |
|
10,620 |
Executive Vice President |
|
|
|
|
|
|
|
|
|
Robert E, Dose |
|
6,000 |
|
21,090 |
Vice President Finance |
|
|
|
|
|
|
|
|
|
Lori L. Swafford |
|
6,000 |
|
21,090 |
Vice President & Corporate Counsel |
|
|
|
|
|
|
|
|
|
Larry O. Wonder |
|
6,000 |
|
21,090 |
Vice President Sales |
|
|
|
|
|
|
|
(1) |
|
The Value Realized on Vesting of RSUs is calculated by multiplying the number of shares
vested by the difference between the closing market price per share on the date of vesting
less the $0.01 par value of the share of Common Stock that is paid by the Named Executive
Officer. |
17
Pension Benefits for Fiscal 2009
The following table sets forth information concerning the payments available under the Virco
Important Performers (VIP) Plan and the Virco Mfg. Corporation Employees Retirement Plan, both of
whose benefit accruals were frozen in 2003.
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of |
|
Present |
|
|
|
|
|
|
Years of |
|
Value of |
|
Payments |
|
|
|
|
Credited |
|
Accumulated |
|
During Last |
|
|
|
|
Service |
|
Benefit |
|
Fiscal Year |
Name and Title |
|
Plan Name |
|
(#) |
|
($) (1) (2) |
|
($) |
|
Robert A. Virtue |
|
Virco Important |
|
|
|
|
|
|
President & CEO |
|
Performers (VIP) Plan |
|
18 |
|
1,485,233 |
|
201,539 |
|
|
Virco Mfg. Corporation |
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
47 |
|
2,049,334 |
|
126,162 |
|
|
|
|
|
|
|
|
|
Douglas A. Virtue |
|
Virco Important |
|
|
|
|
|
|
Executive Vice President |
|
Performers (VIP) Plan |
|
11 |
|
|
|
|
|
|
Virco Mfg. Corporation |
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
18 |
|
492,460 |
|
|
|
|
|
|
|
|
|
|
|
Robert E. Dose |
|
Virco Important |
|
|
|
|
|
|
Vice President Finance |
|
Performers (VIP) Plan |
|
11 |
|
|
|
|
|
|
Virco Mfg. Corporation |
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
13 |
|
476,113 |
|
|
|
|
|
|
|
|
|
|
|
Lori L. Swafford |
|
Virco Important |
|
|
|
|
|
|
Vice President & Corporate Counsel |
|
Performers (VIP) Plan |
|
7 |
|
|
|
|
|
|
Virco Mfg. Corporation |
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
8 |
|
207,526 |
|
|
|
|
|
|
|
|
|
|
|
Larry O. Wonder |
|
Virco Important |
|
|
|
|
|
|
Vice President Sales |
|
Performers (VIP) Plan |
|
14 |
|
|
|
|
|
|
Virco Mfg. Corporation |
|
|
|
|
|
|
|
|
Employees Retirement Plan |
|
25 |
|
584,690 |
|
|
|
|
|
(1) |
|
The amounts in this column are based on the same assumptions used in the preparation of
the Companys fiscal 2009 financial statements, which are described in the MD&A and Footnote
#4 to the Companys Form 10-K for the fiscal year ended January 31, 2010. |
|
(2) |
|
The pension plans that the Named Executive Officers participate in were frozen in 2003. The
Named Executive Officers did not accrue any additional benefits during fiscal 2009. |
Nonqualified Deferred Compensation for Fiscal 2009
The Company does not have a deferred compensation plan.
18
Potential Payments upon Termination or Change-in-Control
As discussed in the CD&A above, the Company does not have employment agreements with any of
the Named Executive Officers. Retirement, death, disability and change-in-control events do not
trigger the payment of compensation to the Named Executive Officers that is not available to all
salaried employees (including the amounts included in the Pension Benefits for Fiscal 2009
table). Named Executive Officers do not have a contractual right to receive severance benefits.
As noted in Post-Employment and Other Events, pursuant to the Companys 1997 and 2007 Stock
Incentive Plans, the vesting of all outstanding stock awards is accelerated upon a
change-in-control. In addition, under the Virco Important Performers (VIP) Plan, the vesting of
retirement benefits is accelerated upon the occurrence of a change-in-control or the death of the
participant, however, all of the Named Executive Officers are currently vested in their retirement
benefits under the VIP Plan. Change-in-control is defined as a party other than the members of the
Virtue family accumulating 20% or more of the Companys Common Stock. The following table
quantifies compensation that would be payable to the Named Executive Officers upon a
change-in-control. The tables assume that the event occurred on the last business day of fiscal
2009.
Value in Event of Change-in-Control with or without Employment Termination
|
|
|
|
|
|
|
|
|
Stock Awards |
|
|
|
Number of |
|
|
|
|
|
Shares |
|
|
|
|
|
Acquired on |
|
Value Realized on |
|
|
|
Vesting |
|
Vesting |
|
Name and Position |
|
(#) |
|
($)(1) |
|
|
Robert A. Virtue |
|
9,000 |
|
|
31,770 |
|
President & CEO |
|
20,000 |
|
|
70,600 |
|
|
|
|
|
|
|
|
Douglas A. Virtue |
|
9,000 |
|
|
31,770 |
|
Executive Vice President |
|
20,000 |
|
|
70,600 |
|
|
|
|
|
|
|
|
Robert E, Dose |
|
9,000 |
|
|
31,770 |
|
Vice President Finance |
|
20,000 |
|
|
70,600 |
|
|
|
|
|
|
|
|
Lori L. Swafford |
|
9,000 |
|
|
31,770 |
|
Vice President & Corporate Counsel |
|
20,000 |
|
|
70,600 |
|
|
|
|
|
|
|
|
Larry O. Wonder |
|
9,000 |
|
|
31,770 |
|
Vice President Sales |
|
20,000 |
|
|
70,600 |
|
|
|
|
(1) |
|
The Value Realized on Vesting of RSUs is calculated by multiplying the number of shares
that would vest upon a change-in-control by the difference between the closing market price of
$3.53 per share on the last business day of fiscal 2009 less the $0.01 par value of the share
of Common Stock that is paid by the Named Executive Officer. |
19
DIRECTOR COMPENSATION
Directors who are also officers of the Company receive no additional compensation for their
services as directors. The Companys non-employee directors receive an annual retainer of $62,500
composed of (i) $37,500 in the form of quarterly cash payments and (ii) $25,000 in the form of a
restricted stock grant, granted each year on the date of the Annual Meeting of Stockholders. In
addition, each non-employee director who serves as a lead director or as the Chair or member of a
Board committee also receives an additional annual retainer for his or her services. The lead
director receives $20,000 in cash per year. The Audit Committee Chair receives $7,500 per year,
and Audit Committee members receive $4,500 per year. Chairs of the Compensation Committee and the
Corporate Governance/Nominating Committee each receive an additional $5,000 and the members of
these committees each receive $3,000 per year. Directors are also reimbursed for travel and
related expenses incurred to attend meetings. The Company has also established a pension plan for
non-employee directors who have served as such for at least 10 years, providing for a series of
quarterly payments (equal to the portion paid to the non-employee directors annual service fee)
for such directors lifetime following the date on which such director ceases to be a director for
any reason other than death. Effective December 31, 2003, the Company froze all future benefit
accruals under the pension plan.
The Companys Guidelines with regard to Common Stock ownership by directors is for each
director to own Common Stock with a market value of three times or more the annual cash retainer.
|
|
|
|
|
|
|
|
|
|
|
|
|
Fees Earned |
|
|
|
Change in Pension Value and |
|
|
|
|
|
|
or |
|
Stock |
|
Nonqualified Deferred |
|
All Other |
|
|
|
|
Paid in Cash |
|
Awards |
|
Compensation Earnings |
|
Compensation |
|
Total |
Name |
|
($) (1) |
|
($) (2) |
|
($) (3) |
|
($) (4) |
|
($) |
|
Donald S. Friesz |
|
45,000 |
|
25,000 |
|
|
|
39,720 |
|
109,720 |
Thomas J. Schulte |
|
48,000 |
|
25,000 |
|
|
|
|
|
73,000 |
Robert K. Montgomery |
|
45,500 |
|
25,000 |
|
19,948 |
|
|
|
90,448 |
Albert J. Moyer |
|
70,000 |
|
25,000 |
|
|
|
|
|
95,000 |
Glen D. Parish |
|
39,000 |
|
25,000 |
|
|
|
64,491 |
|
128,491 |
Donald A. Patrick |
|
48,000 |
|
25,000 |
|
|
|
|
|
73,000 |
Dr James R. Wilburn |
|
43,500 |
|
25,000 |
|
|
|
|
|
68,500 |
|
|
|
(1) |
|
Cash fees include the cash portion of the annual retainer plus fees for serving as a lead
director, committee chair, or committee member. |
|
(2) |
|
The amounts shown in this column are the aggregate grant date fair value of stock awards
granted during the fiscal year, computed in accordance with FASB 718. The assumptions used to
calculate these figures are described in Footnote #5 of the Companys Form 10-K for the fiscal
year ended January 31, 2010. |
|
(3) |
|
The pension plan that directors participate in was frozen in 2003. The directors did not
accrue any additional benefits during fiscal 2009. The change in pension amount includes the
effect of a change in discount rate from 6.75% in fiscal 2008 to 5.75% in fiscal 2009, and the
decrease in the discount period. Due to the change in discount rate and discount periods, the
change in pension value for Donald S. Friesz decreased by $5,667, the change in pension value
for Donald A. Patrick decreased by $9,134, and the change in pension value for James R.
Wilburn decreased by $3,398. |
|
(4) |
|
Messrs. Friesz and Parish are former officers of the Company. Other compensation consists of
pension benefits earned as an employee of the Company and paid in retirement. |
20
Securities Authorized for Issuance Under Equity Compensation Plans
|
|
|
|
|
|
|
|
|
Equity Compensation Plan Information |
|
|
|
|
|
|
Number of securities |
|
|
Number of |
|
|
|
remaining available |
|
|
securities to be |
|
|
|
for future issuance |
|
|
issued upon |
|
Weighted-average |
|
under equity |
|
|
exercise of |
|
exercise price of |
|
compensation plans |
|
|
outstanding |
|
outstanding options |
|
- excluding |
|
|
options, warrants |
|
warrants and |
|
securities reflected |
|
|
and rights |
|
rights |
|
in column |
Plan category |
|
(#) |
|
($) |
|
($) |
|
Equity compensation plans
approved by
security holders |
|
12,100 |
|
8.9 |
|
256,615 (1) |
|
|
|
|
|
|
|
Equity compensation plans not approved
by security holders |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
12,100 |
|
8.9 |
|
256,615 (1) |
|
|
|
|
|
|
|
(1) |
|
Represents the number of shares available for issuance as of January 31, 2010, under the
Companys 2007 Stock Incentive Plan. |
CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
The Audit Committee, among its other duties and responsibilities, reviews and monitors all
related party transactions and has adopted the Companys Related Party Transaction Policies and
Procedures (the Policy). The Board of Directors has delegated to the Chair of the Audit
Committee the authority to pre-approve or ratify (as applicable) any transaction with a related
party in which the aggregate amount involved is expected to be less than $250,000. The Chair of
the Audit Committee is required to provide to the Board of Directors for review a summary of each
new transaction pre-approved by the Chair of the Audit Committee pursuant to this policy at the
meeting of the Board of Directors next following such approval or ratification. Under the Policy,
the Audit Committee is responsible for reviewing and approving transactions with a related party in
which the aggregate amount is expected to exceed $250,000, and both the Audit Committee and the
Board of Directors are responsible for reviewing and approving transactions with a related party in
which the aggregate amount is expected to equal or exceed $500,000. If advance Audit Committee
and/or Board of Directors approval is not feasible, then the transaction with the related party
will be considered and, if the Audit Committee and/or Board of Directors determine it to be
appropriate, ratified at the next regularly scheduled meeting. In determining whether to approve
the entry into a transaction with a related party, the Audit Committee and/or Board of Directors as
applicable will assess, among other factors it deems appropriate, whether the transaction is on
terms no more favorable than terms generally available to an unaffiliated third party under the
same or similar circumstances and the extent of the related partys interest in the transaction.
If a transaction with a related party will be ongoing, the Audit Committee and/or Board of
Directors may establish guidelines for the Companys management to follow in its dealings with such
related party. Thereafter, the Audit Committee and/or Board of Directors as applicable, on at
least an annual basis, will review and asses the relationship with the related party to determine
whether the relationship is in compliance with the Policy and remains appropriate. No director
shall participate in any discussion or approval of a transaction for which he or she is a related
party, except that this director shall provide all material information concerning the transaction
to the Audit Committee and/or Board of Directors as applicable.
Robert K. Montgomery is a member of the Board of Directors of the Company. Mr. Montgomery is
a Retired Former Partner of the law firm Gibson, Dunn & Crutcher LLP, which has provided legal
services to the Company. The Company expects that such law firm will continue to render legal
services to the Company.
In fiscal 2009, the Company paid approximately $643,000 to Hedgehog Design LLC, which provides
product design and related services to the Company. Robert Mills, the sole member of Hedgehog
Design, LLC, resides with Lori L. Swafford, Vice President & Corporate Counsel for the Company.
21
In keeping with the Companys policy on Related Party Transactions, the Board and the Audit
Committee have reviewed and ratified the terms and circumstances of the transactions with Mr. Mills
and found them to be properly approved when initiated in 2002; in the best interests of the Company
at the time, at present, and going forward; and no more favorable than terms offered and sums paid
to similarly situated companies and individuals offering comparable services. As part of the
review and ratification process, the product lines designed by Mr. Mills were evaluated for
financial and market performance. It was determined that these product lines had and will likely
continue to have a favorable impact on the Companys results.
REPORT OF THE AUDIT COMMITTEE
The Board of Directors has adopted a written charter for the Audit Committee, which is
available on the Companys website at www.virco.com. The Audit Committee reviews the Companys
financial reporting process on behalf of the Board of Directors. Management has the primary
responsibility for the financial statements and the reporting process. The Companys independent
auditors are responsible for expressing an opinion on the conformity of the Companys audited
financial statements with accounting principles generally accepted in the United States.
In this context, the Audit Committee has reviewed and discussed the audited financial
statements included in the Companys Annual Report on Form 10-K for the fiscal year ended January
31, 2010, with management and the independent auditors, including their judgment of the quality and
appropriateness of accounting principles, the reasonableness of significant judgments and the
clarity of the disclosures in the financial statements. In addition, the Audit Committee has
discussed with the independent auditors the matters required to be discussed by Public Company
Accounting Oversight Board standards, SEC rules, and other applicable standards. In addition, the
Audit Committee has received from the independent auditors the written disclosures and letter
required by the applicable requirements of the Public Company Accounting Oversight Board regarding
the independent auditors communication with the Audit Committee concerning independence, and has
discussed with the independent auditors the independent auditors independence. The Audit
Committee has also considered whether the independent auditors provision of non-audit services to
the Company is compatible with the auditors independence. The Audit Committee also reviewed and
discussed with management its report on internal control over financial reporting and the related
audit performed by the independent auditors which confirmed the effectiveness of the Companys
internal control over financial reporting.
In reliance on the reviews and discussions referred to above, the Audit Committee recommended
to the Board of Directors, and the Board has approved, that the audited financial statements be
included in the Companys Annual Report on Form 10-K for the fiscal year ended January 31, 2010,
for filing with the Securities and Exchange Commission.
|
|
|
|
|
THE AUDIT COMMITTEE OF |
|
|
THE BOARD OF DIRECTORS |
|
|
|
|
|
Thomas J. Schulte, Chair |
|
|
Donald S. Friesz |
|
|
Albert J. Moyer |
|
|
Donald A. Patrick |
The report of the Audit Committee shall not be deemed incorporated by reference by any general
statement incorporating by reference this proxy statement into any filing under the Securities Act
or under the Exchange Act, except to the extent that the Company specifically incorporates this
information by reference, and shall not otherwise be deemed filed under such Acts.
RELATIONSHIP WITH INDEPENDENT AUDITORS
Ernst & Young LLP audited the Companys financial statements for fiscal 2009 and has been
selected by the Audit Committee to audit the Companys financial statements for fiscal 2010. The
Audit Committee is directly responsible for the engagement of the outside auditor. In making its
determination, the Audit Committee reviewed both the audit scope and estimated audit fees for the
coming year. Each professional service performed by Ernst & Young LLP during fiscal 2009 was
reviewed, and the possible effect of such service on the independence of the firm
22
was considered, by the Audit Committee. Representatives of Ernst & Young LLP will be present
at the Annual Meeting and will have an opportunity to make a statement if they desire to do so and
will be available to respond to appropriate questions.
The Audit Committee has adopted policies and procedures for pre-approving all audit services,
audit-related services, tax services and non-audit services performed by Ernst & Young LLP.
Specifically, the Audit Committee has pre-approved the use of Ernst & Young LLP for detailed,
specific types of services within the following categories: annual audits, quarterly reviews and
statutory audits, preparation of certain corporate tax returns, regulatory implementation and
compliance and risk assessment guidance. In each case, the Audit Committee has also set specific
annual ranges or limits on the amount of each category of services which the Company would obtain
from Ernst & Young LLP, which limits and amounts are established periodically by the Audit
Committee. Any proposed services exceeding these levels or amounts require specific pre-approval
by the Audit Committee. The Audit Committee monitors the performance of all services provided by
the independent auditor to determine whether such services are in compliance with the Companys
pre-approval policies and procedures.
Fees Paid to Ernst & Young LLP
The following table shows the fees that the Company paid or accrued for the audit and other
services provided by Ernst & Young LLP for fiscal years 2009 and 2008. All of the services
described in the following fee table were approved in conformity with the Audit Committees
pre-approval process.
|
|
|
|
|
|
|
|
|
|
|
2009 |
|
|
2008 |
|
|
|
($) |
|
|
($) |
|
Audit Fees |
|
|
438,054 |
|
|
|
476,125 |
|
Audit -Related Fees |
|
|
47,000 |
|
|
|
47,000 |
|
Tax Fees |
|
|
1,200 |
|
|
|
|
|
All Other Fees |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
486,254 |
|
|
|
523,125 |
|
|
|
|
|
|
|
|
Audit Fees. Audit fees are the aggregate fees for services of the outside auditor for audits
of the Companys annual financial statements, the audit of internal control over financial
reporting, including testing and compliance with Section 404 of the Sarbanes-Oxley Act of 2002, and
review of the Companys quarterly financial statements included in the Companys Forms 10-Q, and
services that are normally provided by the independent registered public accounting firm in
connection with statutory and regulatory filings or engagements for those fiscal years.
Audit-Related Fees. Audit-related fees are those fees for services provided by the outside
auditor that are reasonably related to the performance of the audit or review of the Companys
financial statements and not included as audit fees. The services for the fees disclosed under
this category include the audit of the Companys 401(k) and qualified pension plans.
Tax Fees. Tax fees are those fees for services provided by the outside auditor, primarily in
connection with the Companys tax compliance activities, including technical tax advice related to
the preparation of tax returns.
PROPOSAL 2
RATIFICATION OF APPOINTMENT OF INDEPENDENT AUDITORS
The Companys Audit Committee has selected Ernst & Young LLP, independent auditors, to audit
its financial statements for the fiscal year ending January 31, 2011, and recommends that the
stockholders vote for ratification of that appointment. The Companys Audit Committee has reviewed
the professional services provided by Ernst & Young LLP, as described above, has considered the
possible effect of such services on the independence of the firm, and has determined that such
services have not affected Ernst & Young LLPs independence. Notwithstanding this selection, the
Audit Committee, at its discretion, may direct the appointment of new auditors at any time during
the fiscal year if the Audit Committee determines that such a change would be in the best interests
of the Company and its stockholders.
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The affirmative vote of a majority of the votes cast is required to ratify the Audit
Committees selection. The Company is not required to submit the selection of the independent
auditors to the stockholders for approval, but is doing so as a matter of good corporate
governance. If the stockholders reject the selection, the Board of Directors will reconsider its
selection. The Board of Directors unanimously recommends a vote FOR the ratification of the
appointment of Ernst & Young LLP.
Other Matters
Section 16 (a) Beneficial Ownership Reporting Compliance. Section 16(a) of the Exchange Act
requires the Companys officers, directors and persons who beneficially own more than 10% of any
equity security of the Company to file reports of beneficial ownership and changes in beneficial
ownership with the Securities and Exchange Commission and to furnish copies of these reports to the
Company. Based solely on a review of the copies of the forms that the Company received, and other
information available to it, to the best of the Companys knowledge all such reports were timely
filed.
2011 Stockholder Proposals. If a stockholder wishes to submit a proposal for consideration at
the 2011 Annual Meeting of Stockholders and wants that proposal to appear in the Companys proxy
statement and form of proxy for that meeting, the proposal must be submitted in writing to the
Companys Corporate Secretary at 2027 Harpers Way, Torrance, California 90501, Attention: Robert E.
Dose, no later than January 10, 2011, and must comply with all applicable SEC requirements. The
submission of a stockholder proposal does not guarantee that it will be included in the Companys
Proxy Statement and form of proxy.
The Companys bylaws also establish an advance notice procedure with regard to nominations of
persons for election to the Board of Directors and proposals for other business that are not
submitted for inclusion in the Proxy Statement and form of proxy but that a stockholder instead
wishes to present directly at an Annual Meeting of Stockholders. If a stockholder wishes to submit
a nominee or other business for consideration at the 2011 Annual Meeting of Stockholders without
including that nominee or proposal in the Companys Proxy Statement and form of proxy, the
Companys bylaws require, among other things, that the stockholder submission contain certain
information concerning the nominee or other business, as the case may be, and other information
specified in the Companys bylaws, and that the stockholder provide the Company with written notice
of such nominee or business no later than February 8, 2011, provided that, if the 2011 Annual
Meeting of Stockholders is advanced or delayed more than 40 days from the anniversary date of the
previous years annual meeting, such nominee or proposal of other business must be submitted no
later than the close of business on the later of the 120th day prior to the 2011 Annual Meeting of
Stockholders or the 10th day following the first public announcement of the date of such meeting.
If the number of directors to be elected to the Board of Directors is increased and there is no
public announcement specifying the size of increase before February 8, 2011, then a stockholder
notice will be considered timely only with respect to nominees for new positions created by such
increase if submitted not later than the close of business on the 10th day following the first
public announcement of such increase. A stockholder notice should be sent to the Companys
Corporate Secretary at 2027 Harpers Way, Torrance, California 90501, Attention: Robert E. Dose.
Proposals or nominations not meeting the advance notice requirements in the Companys bylaws will
not be entertained at the 2011 Annual Meeting of Stockholders. A copy of the full text of the
relevant bylaw provisions may be obtained from the Companys filing with the SEC or by writing our
Corporate Secretary at the address identified above.
Additional Matters Considered at the Annual Meeting. The Board of Directors does not know of
any matters to be presented at the Annual Meeting other than as stated herein. If other matters do
properly come before the Annual Meeting, the persons named on the accompanying proxy card will vote
the proxies in accordance with their judgment in such matters.
Householding. The Company will deliver only one Proxy Statement and accompanying Annual
Report to multiple stockholders sharing an address unless the Company has received contrary
instructions from one or more of the stockholders. The Company will undertake to deliver promptly,
upon written or oral request, a separate copy of the Proxy Statement and accompanying Annual Report
to a stockholder at a shared address to which a single copy of such documents are delivered. A
stockholder can notify the Company that the stockholder wishes to receive a separate copy of the
Proxy Statement and/or Annual Report by contacting the Companys Corporate Secretary at 2027
Harpers Way, Torrance, California 90501 or at (310) 553-0474. Similarly, stockholders sharing an
address
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who are receiving multiple copies of the Proxy Statement and accompanying Annual Report may
request delivery of a single copy of the Proxy Statement and/or Annual Report by contacting the
Company at the address set forth above or at (310) 533-0474.
Availability of Annual Report. The Annual Report to Stockholders of the Company for the
fiscal year ended January 31, 2010, is being mailed to stockholders concurrently herewith and is
also available online at www.virco.com. The Company will also provide without charge a copy of its
Annual Report on Form 10-K , including financial statements and related schedules, filed with the
Securities and Exchange Commission, upon written or oral request from any person who was a holder
of record, or who represents in good faith that he/she was a beneficial owner, of Common Stock of
the Company on April 16, 2010. Any such request shall be addressed to the Company at 2027 Harpers
Way, Torrance, California 90501, Attention: Robert E. Dose, Secretary or by calling (310) 533-0474.
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By Order of the Board of Directors
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/s/ ROBERT E. DOSE
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Robert E. Dose |
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Secretary |
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Torrance, California
May 10, 2010
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You can now access your Virco Mfg. Corporation account online.
Access your Virco Mfg. Corporation account online
via Investor ServiceDirect® (ISD).
BNY Mellon Shareowner Services, the transfer agent for Virco Mfg. Corporation, now makes it easy
and convenient to get current information on your shareholder account.
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View account status
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View payment history for dividends |
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View certificate history
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Make address changes |
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View book-entry information
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Obtain a duplicate 1099 tax form |
Visit us on the web at http://www.bnymellon.com/shareowner/isd
For Technical Assistance Call 1-877-978-7778 between 9am-7pm
Monday-Friday Eastern Time
Investor ServiceDirect ®
Available 24 hours per day, 7 days per week
TOLL FREE NUMBER: 1-800-370-1163
Choose MLinkSM for fast, easy and secure 24/7 online access to your
future proxy materials, investment plan statements, tax documents and more.
Simply log on to Investor ServiceDirect® at
www.bnymellon.com/shareowner/isd where step-by-step instructions will
prompt you through enrollment.
Important Notice Regarding the Availability of Proxy Materials for the Stockholder Meeting to be Held on June 8, 2010. The Proxy Statement and the 2009 Annual Report to Stockholders are available
at: http://service.virco.com/financialinfo
6 FOLD AND DETACH HERE 6
THIS PROXY IS SOLICITED BY THE BOARD OF DIRECTORS OF
VIRCO MFG. CORPORATION
Annual Meeting of Stockholders June 8, 2010
The undersigned hereby appoints each of Robert A. Virtue, Douglas A. Virtue and Robert
E. Dose, or either of them, with power to act without the other and with power of substitution, as
proxies and attorneys-in-fact and hereby authorizes them to represent and vote, as provided on the
other side, all the shares of Common Stock of Virco Mfg. Corporation (the Company) which the
undersigned is entitled to vote, and, in their discretion, to vote upon such other business as may
properly come before the 2010 Annual Meeting of Stockholders (the Annual Meeting) of the Company
to be held June 8, 2010 or at any adjournment or postponement thereof, with all powers which the
undersigned would possess if present at the Annual Meeting.
Address Change/Comments
(Mark the corresponding box on the reverse side)
BNY MELLON
SHAREOWNER SERVICES
P.O. BOX 3550
SOUTH
HACKENSACK, NJ
07606-9250
(Continued and to be marked, dated and signed, on the other side)
73927
YOUR VOTE IS IMPORTANT. PLEASE VOTE TODAY.
We encourage you to take advantage of Internet or telephone voting.
Both are available 24 hours a day, 7 days a week.
Internet and telephone voting are available through 11:59 PM Eastern Time the day prior to the annual meeting day.
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INTERNET |
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http://www.proxyvoting.com/virc |
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VIRCO MFG. CORPORATION
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Use the Internet to vote your proxy. Have your proxy card in hand when you access the web site.
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OR |
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TELEPHONE |
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1-866-540-5760 |
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Use any touch-tone telephone to vote your proxy. Have your proxy card in hand when you call.
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If you vote your proxy by Internet or by telephone, you do NOT need to mail back your proxy
card. |
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To vote by mail, mark, sign and date your proxy card and return it in the enclosed postage-paid
envelope.
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Your Internet or telephone vote authorizes the named proxies to vote your shares in the same manner as if you marked, signed and returned your proxy card.
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73927
6 FOLD AND DETACH HERE 6
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Please mark your votes as |
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indicated in this example
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FOR
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WITHHOLD
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*EXCEPTIONS
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ALL
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FOR ALL
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FOR
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AGAINST
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ABSTAIN |
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1. ELECTION OF DIRECTORS |
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2. |
Ratification of appointment of Independent Auditors |
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Nominees: |
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01 Douglas A. Virtue 02 Thomas J. Schulte 03 Albert J. Moyer
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THIS PROXY WILL BE VOTED AS DIRECTED, OR IF NO DIRECTION IS INDICATED, WILL BE VOTED FOR THE ELECTION OF ALL OF THE
NOMINEES TO THE BOARD OF DIRECTORS, FOR PROPOSAL 2, AND
IN THE DISCRETION OF THE HOLDERS OF THE PROXY ON ANY OTHER
BUSINESS THAT MAY PROPERLY COME BEFORE THE ANNUAL MEETING
IN THE DISCRETION OF THE HOLDERS OF THE PROXY.
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(INSTRUCTIONS: To specify different instructions with regard to cumulative voting
or to withhold authority to vote for any individual nominee, mark the Exceptions box above and write that
nominees name in the space provided below.)
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*Exceptions |
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Mark Here for
Address Change or
Comments
SEE REVERSE
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NOTE: Please sign as name appears hereon. Joint owners should each sign. When signing as attorney, executor, administrator, trustee or guardian, please give full title as such.