UNITED STATES SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

SCHEDULE 14A

Proxy Statement Pursuant to Section 14(a) of
the Securities Exchange Act of 1934

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California Water Service Group

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California Water Service Group
California Water Service Company, Hawaii Water Service Company,
New Mexico Water Service Company, Washington Water Service
Company, CWS Utility Services, and HWS Utility Services

 

1720 North First Street
San Jose, CA 95112-4598
(408) 367-8200

 

April 7, 2009

 

Dear Fellow Stockholder:

 

You are cordially invited to attend our Annual Meeting of Stockholders at 9:30 a.m. on May 27, 2009, at the executive offices of California Water Service Group, located at 1720 North First Street in San Jose, California.

 

Enclosed are a notice of matters to be voted on at the meeting, our Proxy Statement, a proxy card and our 2008 Annual Report.

 

Whether or not you plan to attend, your vote is important. Please vote your shares, as soon as possible, in one of three ways: via Internet, telephone or mail. Instructions regarding Internet and telephone voting are included on the proxy card. If you choose to vote by mail, please mark, sign and date the proxy card and return it in the enclosed postage-paid envelope.

 

In a continuing effort to reduce costs and conserve natural resources, we produced a summary annual report again this year, opting not to duplicate the financial information that continues to be provided in the SEC Form 10-K. We care about what you think of the report. Please send your feedback to annualreport@calwater.com.

 

Thank you for your investment in the California Water Service Group.

 

Sincerely,

 

ROBERT W. FOY

CHAIRMAN OF THE BOARD

2009 ANNUAL MEETING OF STOCKHOLDERS

 

NOTICE OF ANNUAL MEETING AND PROXY STATEMENT

 

TABLE OF CONTENTS

 

This Proxy Statement, dated April 7, 2009, relates to the solicitation of proxies by the Board of Directors of California Water Service Group for use at our 2009 Annual Meeting of Stockholders, which is scheduled to be held on May 27, 2009. We expect to begin mailing this Proxy Statement to stockholders on or about April 15, 2009.

 

 

For directions to the Annual Meeting, please refer to the map included as the last page of the proxy.

CALIFORNIA WATER SERVICE GROUP

 

The Annual Meeting of Stockholders of California Water Service Group will be held on May 27, 2009, at 9:30 a.m., at the Executive Offices of California Water Service Group, 1720 North First Street, San Jose, California 95112-4598, for the following purposes:

 

1. Election of directors;

 

2. Ratify the selection of Deloitte & Touche LLP as the Group’s independent registered public accounting firm; and

 

3. To consider such other business as may properly come before the meeting.

 

The Board of Directors has fixed the close of business on March 31, 2009, as the record date for the determination of holders of common stock entitled to notice of and to vote at the Annual Meeting.

 

Please submit a proxy as soon as possible so that your shares can be voted at the meeting in accordance with your instructions. You may submit your proxy: (a) by Internet, (b) by telephone, or (c) via the mail. For specific instructions, please refer to “Questions and Answers About the Proxy Materials and the Annual Meeting” of this Proxy Statement and the instructions on the proxy card.

 

By Order of the Board of Directors

 

LYNNE P. MCGHEE, Esq.

Corporate Secretary

IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR THE
STOCKHOLDERS MEETING TO BE HELD ON MAY 27, 2009

 

Electronic copies of the Group’s 10-K, including exhibits, and this Proxy Statement will be available on the Group’s website at: http://www.calwatergroup.com.

 

What am I voting on?

 

 

Those elected to serve as directors of California Water Service Group, which we refer to in this Proxy Statement as the Group, will also serve as the directors of California Water Service Company and CWS Utility Services, two of the Group’s operating subsidiaries.

 

Who may attend the Annual Meeting?

 

All Group stockholders may attend.

 

Who is entitled to vote?

 

Stockholders of record at the close of business on March 31, 2009 (the “Record Date”), or those with a valid proxy from a brokerage firm or another similar organization that held shares on the Record Date.

 

How many votes do I get?

 

Each share of common stock is entitled to one vote. You may also use “cumulative voting” in the election of directors as described below.

 

What is “cumulative voting” and how does it work?

 

You may elect to “cumulate” your vote in the election of directors. Cumulative voting permits you to allocate among the director nominees the total number of votes you may cumulate.

 

If you hold common stock, the total number of votes you may cumulate is determined by multiplying the number of shares you hold by the number of director positions to be filled. For example, if you own 100 shares of common stock, you may distribute 900 “FOR” votes (100 shares x 9 director positions to be filled) among as few or as many of the nine director nominees as you choose.

 

If you wish to cumulate your vote for director nominees, you must follow the special instructions on the proxy card or voting instruction card and vote by mail. If you do not indicate otherwise, the proxies may use their discretion to cumulate votes.

 

How are the directors elected?

 

The nine nominees receiving the highest number of votes are elected to the Board.

 

Who are the Board’s nominees?

 

The nominees are Douglas M. Brown, Robert W. Foy, Edwin A. Guiles, Edward D. Harris, Jr., M.D., Bonnie G. Hill, Richard P. Magnuson, Linda R. Meier, Peter C. Nelson, and George A. Vera. All the nominees are current Board members. See “Proposal No. 1 — Election of Directors” for biographical information, including the nominees’ current directorships in other publicly held companies.

What is the required vote for the second proposal to pass?

 

In order for the Board’s selection of Deloitte & Touche LLP as independent registered public accounting firm to be ratified, the proposal must receive the affirmative vote of a majority of the shares present in person or represented by proxy and entitled to vote at the meeting.

 

How do I vote?

 

You may vote via the Internet.

 

You do this by following the “Vote via Internet” instructions on the proxy card. If you vote on the Internet, you do not have to mail in your proxy card.

 

You may vote by mail.

 

You do this by signing the proxy card and mailing it in the enclosed, prepaid and addressed envelope. If you mark your voting instructions on the proxy card, your shares will be voted as you instruct.

 

You may vote by telephone.

 

You do this by following the “Vote by Telephone” instructions on the proxy card. If you vote by telephone, you do not have to mail in your proxy card. You must have a Touch-Tone phone to vote by telephone.

 

You may vote in person at the meeting.

 

We will hand out written ballots to anyone who wants to vote at the meeting. If you hold your shares in street name, you must request a legal proxy from your stockbroker in order to vote at the meeting.

 

If you return a signed card but do not provide voting instructions, your shares will be voted:

 

 

We have been advised by legal counsel that these telephone and Internet voting procedures comply with Delaware law.

 

What if I change my mind after I return my proxy?

 

You may revoke your proxy any time before the polls close at the meeting. You may do this by:

 

 

Will my shares be voted if I do not return my proxy?

 

If you are a stockholder of record (that is, you hold your shares in your own name), and you do not return your proxy, your shares will not be voted unless you attend the meeting and vote in person. Different rules apply if your stockbroker holds your shares for you.

 

What happens if my shares are held by my stockbroker?

 

If you do not return your proxy, then your stockbroker, under certain circumstances, may vote your shares.

 

Stockbrokers must write to you asking how you want your shares voted. However, if you do not respond, stockbrokers have authority under exchange regulations to vote your unvoted shares on certain “routine” matters,

including election of directors and ratification of the selection of the independent registered public accounting firm. If you wish to change voting instructions you give to your stockbroker, you must ask your stockbroker how to do so.

 

If you do not give your stockbroker voting instructions, the stockbroker may either:

 

 

Shares that your stockbroker does not vote (“stockbroker non-votes”) will count towards the quorum only. We encourage you to provide your voting instructions to your stockbroker. This ensures that your shares will be voted at the meeting.

 

You may have granted to your stockbroker discretionary voting authority over your account. If so, your stockbroker may be able to vote your shares even on nonroutine matters, depending on the terms of the agreement you have with your stockbroker.

 

What happens if I abstain from voting on a proposal?

 

If you abstain from voting on a proposal (other than the election of directors), either by proxy or in person at the Annual Meeting, your shares will be counted in determining whether we have a quorum, but the abstention will have the same effect as a vote against the proposal. Abstentions have no effect on the election of directors.

 

Who will count the vote?

 

Representatives of Broadridge Financial Services, Proxy Services, will serve as the inspector of elections and count the votes.

 

What does it mean if I get more than one proxy card?

 

It means that you have multiple accounts at the transfer agent and/or with stockbrokers. Please sign and return all proxy cards to ensure that all your shares are voted.

 

What constitutes a quorum?

 

A majority of the outstanding shares — present at the Annual Meeting or represented by persons holding valid proxies — constitutes a quorum. If you submit a valid proxy card, your shares will be part of the quorum.

 

Without a quorum, no business may be transacted at the Annual Meeting. However, whether or not a quorum exists, a majority of the voting power of those present at the Annual Meeting may adjourn the Annual Meeting to another date, time and place.

 

At the Record Date, there were 2,693 stockholders of record. There were 20,744,952 shares of our common stock outstanding and entitled to vote at the Annual Meeting.

 

What percentage of stock do the directors and executive officers own?

 

Together, they own one percent of our common stock. See “Stock Ownership of Management and Certain Beneficial Owners” for more details.

 

Who are the largest common stockholders?

 

As of April 7, 2009, the largest principal stockholder was SJW Corp., which held 1,099,952 shares of common stock, representing 5.3% of our aggregate outstanding common stock and Pictet Asset Management SA, which held 1,040,972 shares of common stock, representing 5.0% of our aggregate outstanding common stock. To the best of our knowledge, no other stockholders held over 5% of our common shares.

What is the deadline for submitting stockholder proposals for the Group’s proxy materials for next year’s Annual Meeting?

 

Any proposals that stockholders intend to submit for inclusion in the Group’s 2010 proxy materials must be received by the Corporate Secretary of the Group by December 28, 2009. A proposal and any supporting statement together may not exceed 500 words. Please submit the proposal to the Corporate Secretary, California Water Service Group, 1720 North First Street, San Jose, California 95112-4598.

 

How can a stockholder propose a nominee for the Board or other business for consideration at a stockholder’s meeting?

 

Any stockholder of record who is entitled to vote at a stockholders’ meeting may propose a nominee for the Board or propose other business for consideration at the meeting. The bylaws contain the requirements for doing so. Contact the Corporate Secretary to request a copy of the full bylaw requirements. Briefly, a stockholder must give timely prior notice of the matter to the Group. The notice must be received by the Corporate Secretary at the Group’s principal place of business by the 150th day before the first anniversary of the prior year’s Annual Meeting. For the 2010 Annual Meeting, to be timely, notice must be received by the Corporate Secretary by October 29, 2009. If we move the date of the meeting by more than thirty days before or more than sixty days after the date of the previous meeting, notice is due by the 150th day before the Annual Meeting or the 10th day after we publicly announce the holding of the meeting. If the Group’s Corporate Secretary receives notice of a matter after the applicable deadline, the notice will be considered untimely, and the persons named as proxies may exercise their discretion in voting with respect to the matter when and if it is raised at the meeting.

 

The bylaws specify what the notice must contain. Stockholders must comply with all requirements of the securities laws with respect to matters submitted in accordance with the bylaws. The bylaws do not affect any stockholder’s right to request inclusion of proposals in the Group’s Proxy Statement under the rules of the Securities and Exchange Commission.

 

How can a stockholder or other interested party contact the independent directors, the director who chairs the Board’s executive sessions or the full Board?

 

Stockholders or other interested parties may address inquiries to any of the Group’s directors, to the director who chairs the Board’s executive sessions, or to the full Board, by writing to the Corporate Secretary, California Water Service Group, 1720 North First Street, San Jose, California 95112-4598. All such communications are sent directly to the intended recipient.

 

Can I make comments and/or ask questions during the Annual Meeting?

 

Yes, most certainly. Stockholders wishing to address the meeting are welcome to do so by adhering to the following guidelines:

 

1. Stockholders may address the meeting when recognized by the Chairman or President and Chief Executive Officer.

 

2. Each stockholder, when recognized, should stand and identify himself or herself.

 

3. Stockholder remarks must be limited to matters before the meeting and may not exceed two minutes in duration per speaker. No cameras, video or recording equipment will be permitted at the meeting.

 

This section briefly describes the structure of the Board and the functions of the principal committees of the Board. The Board has adopted Corporate Governance Guidelines that, along with the charters of the Board committees, provide a framework for the governance of the Group. The Corporate Governance Guidelines and the charters for the Audit, Organization and Compensation, Finance and Risk Management, Nominating/Corporate Governance and Executive committees are posted on the Group’s website at http://www.calwatergroup.com. These

documents are also available in written form upon request to the Corporate Secretary, California Water Service Group, 1720 North First Street, San Jose, California 95112-4598.

 

The Group’s policy is that all directors must be able to devote the required time to carry out director responsibilities and should attend all meetings of the Board and of committees on which they sit.

 

Committees:

 

AUDIT:  Reviews the Group’s auditing, accounting, financial reporting and internal audit functions. Also, the Committee is directly responsible for the appointment, compensation and oversight of the independent registered public accounting firm, although stockholders are asked to ratify the Committee’s selection that was adopted by the Board. All members are independent as defined in the listing standards of the New York Stock Exchange and meet the additional independence requirements for audit committee members imposed by the Sarbanes-Oxley Act and the rules of the SEC thereunder.

 

The Board has determined that George A. Vera, chair of the Audit Committee, is an audit committee financial expert and is independent as defined in the rules of the SEC and in the listing standards of the New York Stock Exchange. This means that the Board believes Mr. Vera has:

 

(i) an understanding of generally accepted accounting principles and financial statements;

 

(ii) the ability to assess the general application of such principles in connection with the accounting for estimates, accruals and reserves;

 

(iii) experience preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Group’s financial statements, or experience actively supervising one or more persons engaged in such activities;

 

(iv) an understanding of internal control over financial reporting; and

 

(v) an understanding of Audit Committee functions.

 

Designation of a person as an audit committee financial expert does not result in the person being deemed an expert for any purpose, including under Section 11 of the Securities Act of 1933. The designation does not impose on the person any duties, obligations or liability greater than those imposed on any other audit committee member or any other Director and does not affect the duties, obligations or liability of any other member of the Audit Committee or Board of Directors.

 

ORGANIZATION AND COMPENSATION:  Reviews the Group’s executive and director compensation, employee benefit plans and programs, including their establishment, modification and administration. All members are independent as defined in the listing standards of the New York Stock Exchange.

 

For a description of the processes and procedures used by the Organization and Compensation Committee for the consideration and determination of executive and director compensation, see “Compensation Discussion & Analysis” elsewhere in this Proxy Statement.

 

FINANCE AND RISK MANAGEMENT:  Assists the Board in reviewing the Group’s financial policies, risk management strategies and capital structure. All members are independent as defined in the listing standards of the New York Stock Exchange.

 

NOMINATING/CORPORATE GOVERNANCE:  Assists the Board by (i) identifying candidates and nominating individuals qualified to become Board members and (ii) developing and recommending a set of corporate governance principles applicable to the Group. All members are independent as defined in the listing standards of the New York Stock Exchange.

 

EXECUTIVE:  Has limited powers to act on behalf of the Board whenever it is not in session. This committee meets only as needed. The committee consists of a majority of independent directors.

During 2008, there were eleven regular meetings of the Board, five meetings of the Audit Committee, two meetings of the Organization and Compensation Committee, two meetings of the Finance and Risk Management Committee, and two meetings of the Nominating/Corporate Governance Committee. Each of the director-nominees who served on the Board of California Water Service Group in 2008 attended at least 90% of all Board and applicable committee meetings. Collectively, they attended an average of 97% of all of the Board and applicable committee meetings.

 

Independence of Directors

 

As discussed in the Group’s Corporate Governance Guidelines, a substantial majority of the Board is made up of independent directors. Under the listing standards of the New York Stock Exchange, a director is independent if he or she has no material relationship, whether commercial, industrial, banking, consulting, accounting, legal, charitable or familial, with the Group, either directly or indirectly as a partner, stockholder or officer of an entity that has a material relationship with the Group. The Board makes an affirmative determination regarding the independence of each director annually, based on the recommendation of the Nominating/Corporate Governance Committee. The Board has adopted standards to assist it in assessing the independence of directors, which are set forth in the Corporate Governance Guidelines. Under these standards, the Board has determined that a director is not independent if:

 

 

The Board has determined that none of the following relationships, in itself, is a material relationship that would impair a director’s independence:

 

 

Director Qualifications

 

The Group seeks directors with the following specific qualifications:

 

 

In addition, Section 2.8 of the Group’s bylaws contains requirements that a person must meet to avoid conflicts of interest that would disqualify that person from serving as a director.

 

Identification of Director Nominees

 

The Group identifies new director candidates by director recommendations and by the use of search firms selected by the Nominating/Corporate Governance Committee.

 

The Group considers nominees of stockholders in the same manner as all other nominees. The Group will consider director nominees recommended by stockholders who adhere to the procedure described under “Questions and Answers About the Proxy Materials and the Annual Meeting — How can a stockholder propose a nominee for the Board or other business for consideration at a stockholders’ meeting?” elsewhere in this Proxy Statement.

 

Executive Sessions of the Board

 

Under the Group’s Corporate Governance Guidelines, the nonmanagement directors meet at least four times each year in executive session without management present, and the independent directors meet in executive

session at least once a year. The lead director, Mr. Douglas M. Brown, chairs these sessions. The lead director performs other responsibilities, which are described in the Group’s Corporate Governance Guidelines.

 

Retirement Age of Directors

 

The Group has established a mandatory retirement age for directors. A director must retire no later than the Annual Meeting that follows the date of the director’s 75th birthday. An employee director must retire as an employee no later than the Annual Meeting that follows the date of his or her 70th birthday, but may remain on the Board at the discretion of the Board.

 

Annual Meeting Attendance

 

All directors are expected to attend each Annual Meeting of the Group’s stockholders, unless attendance is prevented by an emergency. All of the Group’s directors who were in office at that time attended the Group’s 2008 Annual Meeting of Stockholders, except for Director Edward D. Harris, Jr., M.D.

 

Our directors as of April 7, 2009, are as follows:

 

 

 

 

There are nine nominees for election to our Board this year. All of the nominees have served as directors since the last Annual Meeting. All directors are elected annually to serve until the next Annual Meeting and until their respective successors are elected.

 

Vote Required

 

The nine persons receiving the highest number of votes represented by outstanding shares present or represented by proxy and entitled to vote will be elected. Except as otherwise indicated, each director has served for at least five years in the positions stated below.

 

The Board of Directors recommends a vote FOR the election of each of the following nominees:

 

Douglas M. Brown

Director since 2001

Age 71

 

Mr. Brown is lead director and a resident of the State of New Mexico. He is the former Treasurer for the State of New Mexico. From 1999 to 2005, he was president and chief executive officer of Tuition Plan Consortium and from 1990 to 1999, he was president and chief executive officer of Talbot Financial Services. He is also a former trustee of Stanford University and former regent of the University of New Mexico.

 

Robert W. Foy

Director since 1977

Age 72

 

Mr. Foy is Chairman of the Board of California Water Service Group and its subsidiaries. Mr. Foy retired as an executive officer and employee director at the 2007 Annual Meeting in accordance with California Water Service Group’s retirement policy. See “Board Structure — Retirement Age of Directors.” He was formerly president and chief executive officer of Pacific Storage Company, a diversified transportation, warehousing and business and record management company with offices throughout Northern California; he remains an owner and director of that company. He has served as Chairman of California Water Service Group since January 1, 1996. He serves as a member of the San Jose State University College of Business Advisory Board.

 

Edwin A. Guiles

Director since March, 2008

Age 59

 

Mr. Guiles is a director of Cubic Corporation. He was formerly executive vice president of corporate development at Sempra Energy. He was previously chairman and chief executive officer of San Diego Gas & Electric and Southern California Gas Company, Sempra Energy’s California regulated utilities. Mr. Guiles is also a director and chairman of the California Chamber of Commerce.

 

Edward D. Harris, Jr., M.D.

Director since 1993

Age 71

 

Dr. Harris is the George DeForest Barnett professor of medicine, emeritus, at Stanford University Medical Center. He is the Academic Secretary emeritus to Stanford University. He is also the executive secretary of Alpha Omega Alpha, the National Medical Honor Society, and editor of “The Pharos.” He is a Master of the American College of Rheumatology, a Master of the American College of Physicians and a Fellow of the Royal College of Physicians (London).

Bonnie G. Hill

Director since 2003

Age 67

 

Ms. Hill is the president of B. Hill Enterprises, LLC, a consulting firm specializing in corporate governance and board organization. She is also co-founder of Icon Blue, a brand marketing company. From 1997 to 2001, she was president and chief executive officer of Times Mirror Foundation and senior vice president, communications and public affairs, of The Los Angeles Times. She is a director of AK Steel Holdings Corp., Home Depot, Inc. and Yum Brands, Inc. She is also a director of the Financial Industry Regulatory Authority Investor Education Foundation and the Center for International Private Enterprise (CIPE).

 

Richard P. Magnuson

Director since 1996

Age 53

 

Mr. Magnuson is a private venture capitalist. From 1984 to 1996, he was a general partner of Menlo Ventures, a venture capital firm. He also is a director of two privately held companies.

 

Linda R. Meier

Director since 1994

Age 68

 

Ms. Meier is a member of the National Board of the Institute of International Education and the Board of Trustees of the World Affairs Council of Northern California. She is co-chair of the “The Stanford Challenge” and chair of outreach activities. She is a former director of Greater Bay Bancorp. From 1992-1997, Ms. Meier was chair of the Stanford University Hospital Board of Directors. From 1984-1994, she was a trustee of Stanford University.

 

Peter C. Nelson

Director since 1996

Age 61

 

Mr. Nelson is president and chief executive officer of California Water Service Group and its subsidiaries. Before joining California Water Service Group in 1996, he was vice president, division operations (1994-1995) and region vice president (1989-1994) of Pacific Gas & Electric Company. He is a director of the California Chamber of Commerce and chair of the Chamber Water Resources Committee.

 

George A. Vera

Director since 1998

Age 65

 

Mr. Vera is vice president and chief financial officer of the David and Lucile Packard Foundation. Until 1997, he was an audit partner at Arthur Andersen, LLP.

 

Ownership of Directors and Executive Officers

 

Our Board of Directors strongly encourages stock ownership by directors and believes it is desirable for all directors to own an amount of shares having a value of four times the amount of such director’s annual director retainer. Pursuant to the Group’s Corporate Governance Guidelines, available on the Group’s website at http://www.calwatergroup.com, directors elected before April 27, 2005, who own less than the desirable amounts are strongly encouraged to increase their holdings to that amount by April 26, 2009. Directors elected on or after April 27, 2005, who own less than the desired amount are strongly encouraged to increase their holdings to four times the annual director retainer level before the end of four years from the date of their election to the Board of Directors.

 

The following table shows the common stock ownership of our directors and officers as of April 7, 2009. All directors and executive officers have sole voting and investment power over their shares (or share such powers with their spouses).

 

 

 

 

 

Ownership of Largest Principal Stockholders

 

As of March 31, 2009, the Group’s records and other information available from outside sources indicated that the following stockholder was the beneficial owner of more than five percent of the outstanding shares of our common stock.

 

The information below is as reported in filings made by third parties with the Securities and Exchange Commission. Based solely on the review of our stockholder records and public filings made by the third parties with the Securities and Exchange Commission, the Group is not aware of any other beneficial owners of more than five percent of the common stock.

 

 

 

 

Section 16(a) Beneficial Ownership Reporting Compliance

 

Section 16(a) of the Securities Exchange Act of 1934, requires our directors, certain officers, and holders of more than 10% of our common stock to file with the Securities and Exchange Commission reports regarding their ownership of our securities.

 

Based solely on its review of the copies of forms furnished to the Group, or written representations that no annual forms (SEC Form 5) were required, the Group believes that during the fiscal year ended December 31, 2008, our directors, executive officers and holders of more than ten percent of our common stock complied with all applicable SEC Section 16(a) filing requirements.

 

The Organization and Compensation Committee (Committee) administers the Group’s compensation plans and programs for board members and executive officers. After a review of compensation levels, the Committee recommends to the full Board of Directors compensation levels, including the equity incentive plan awards for board members and executive officers for the 12-month period beginning January 1st of each year. The Committee starts its planning and review process in September of each year and typically concludes its process in November. The Group’s principal executive officer, principal financial officer, and three most highly compensated executive officers in a particular year are referred to herein as “executive officers.” More information on the committee and related charter can be found at the Group’s website at http://www.calwatergroup.com in the corporate governance section.

 

The material elements of the Group’s executive compensation program include:

 

 

Compensation Philosophy for Executive Officers

 

The Group’s overall philosophy is to provide compensation that attracts, retains, and motivates talented executives, rewards excellent job performance and overall leadership, and provides for fair, reasonable, and competitive total compensation. The Committee believes that compensating executives using these criteria is a benefit to both stockholders and customers.

 

Historically, the Group has not used annual bonuses as a compensation mechanism and did not use annual bonuses for the 2008 fiscal year. The Committee is mindful that as a holding company for a California regulated utility, the Group’s financial performance is to a large extent dependent upon California Public Utilities Commission (CPUC) ratemaking decisions and other factors beyond the control of the executives. Therefore, the Committee’s decisions regarding overall compensation are determined largely by its comparisons with peer groups and evaluation of factors that are within the executives’ control.

 

Each year the Committee reviews, assesses, and approves all compensation for directors and executive officers after determining that the compensation for these individuals is competitive relative to companies of comparable size, complexity, location and business nature (see below for additional discussion of this comparison). In addition, the Committee approves the retention, fees, and termination of any compensation consultant or compensation consulting firm used to assist in the evaluation of director and executive compensation. In 2008, the Committee retained the services of an independent compensation consultant, Presidio Pay Advisors (PPA) for investigation into and advice on total compensation for executive officers. The Committee believes that having an independent evaluation of executive officer compensation is a valuable tool for the Committee and stockholders. PPA is not engaged to perform any additional work for the Group.

 

The Committee retained PPA for a number of purposes, including:

 

 

The Committee made a number of compensation decisions, including those pertaining to the executive officers that were based on the competitive assessments provided by and through consultation with PPA. The Committee’s decisions were made, however, entirely by the Committee, using its sole discretion.

 

Determining Executive Compensation

 

Total compensation level for executives is based on one or more of the following factors:

 

 

In order to determine competitive compensation practices for 2009, the Committee relied, in part, on published compensation data from the following sources:

 

 

PPA utilized the data from these three sources based on companies similar in revenue and/or from the utility industry. PPA compiled the competitive pay information comparing each officer’s compensation to the 25^th, 50^th, and the 75^th percentiles.

 

After consideration of the data collected on external competitive levels of compensation and internal relationships within the executive officer group, the Committee makes decisions regarding each individual executive’s target total compensation opportunities based on Group and individual performance and the need to attract, motivate, and retain an experienced and effective management team. The Committee examined the relationship of each executive’s base salary and long-term equity incentives to the comparable market data at the 25th, 50th and 75th percentiles. Total compensation for specific individuals may vary based on a number of factors in addition to Group and individual performance, including scope of duties, tenure, institutional knowledge, and/or the potential difficulty in recruiting a replacement executive.

 

In making compensation decisions for the 2009 fiscal year for the executive officers, the Committee’s general objective was to set total compensation at or above the 50th percentile of the comparable market data (in light of the Group’s lack of annual incentive opportunities). Actual compensation decisions for the executive officers were, however, influenced by a variety of additional factors, including considerations of each individual’s experience, expertise and performance, the Group’s performance, and internal equity among the executive officers.

 

Elements of Compensation

 

Salary

 

Base salaries are not increased automatically each year. To assist the Committee in its annual review of base salaries, the Group’s chief executive officer (CEO) provides an assessment of performance and recommendations regarding base salary adjustments to the Committee for each of the executive officers based on the survey data and the other factors described above under “Determining Executive Compensation.” In addition, the CEO provides a full self-assessment of his own performance and degree of success in meeting the goals set for him at the beginning of the year, and this is followed by the Committee’s assessment of the Group’s performance and the CEO’s role in achieving that performance. The Committee then reviews and discusses the performance of each executive and the competitive data described above provided by PPA. Once reviewed and agreed upon, the Committee recommends to the full Board of Directors the base salaries for the executive officers (including the CEO). In November of 2008, after performing its annual compensation review, the Committee recommended and approved an increase in base salaries for each of the executive officers, effective January 1, 2009 to the following amounts: Mr. Nelson — $875,000, Mr. Kropelnicki — $400,000, Mr. Ferraro — $375,000, Mr. Guzzetta — $295,000 and Mr. Ekstrom — $260,000.

 

Equity Compensation

 

The purpose of the Group’s long-term equity incentive compensation program has been to align executive compensation with stockholder interests, to create incentives for executive recruiting and retention, to encourage long-term performance by the Group’s executive officers, and to promote stock ownership. In years 2003, 2004, and 2005, the Committee did not grant equity compensation. In 2005, the Committee engaged two executive compensation consulting firms, Pearl Meyer & Partners and Clark Consulting, to assist the Group in developing a long-term equity incentive plan (the California Water Service Group Equity Incentive Plan (the “Incentive Plan”)) and compensation strategy. In April 2005, the stockholders approved the Incentive Plan. As described above under “Determining Executive Compensation,” for 2008 the Committee reviewed the equity compensation levels paid to executives at similar positions in the Watson Wyatt, Saje, and Mercer surveys, and used the data to help set equity compensation awards. The Committee also decided in the interest of fostering the Group’s one-team approach that the annual equity incentive awards granted to each of the Group’s executive officers (other than the CEO because of his substantially greater level of responsibility and ability to influence the Group’s operational results) would be the same for each.

 

Each year the Committee first establishes the total value of the equity compensation awards to be granted to the CEO and the other executive officers. For 2008 these values were $160,000 and $45,000, respectively. In 2008, annual equity compensation awards granted to the executive officers were granted in the form of stock-settled stock

appreciation rights (SARs) and restricted stock awards (RSAs), with 50% of the total value allocated to each. The Committee believes this mix of SARs and RSAs creates an effective combination of incentives and retention for those executives who are most responsible for influencing stockholder value.

 

The Committee grants equity awards to the executive officers in March of each year following the release of annual financial results. The exercise price of the SARs is the closing price of the Group’s common stock on the grant date.

 

Both the SARs and RSAs granted to the executive officers on March 4, 2008 pursuant to the Incentive Plan vest in monthly installments over 48 months following the date of grant. In addition, the SARs have a ten-year term. The exercise price of the SARs is the closing price for the Group’s common stock on the New York Stock Exchange on the grant date. Neither the SARs nor the RSAs provide for automatic vesting acceleration if there is a change in control in the ownership of the Group.

 

In November of 2008, the Committee, after reviewing comparable market data for each executive officer, approved the total value of the equity compensation awards to be granted to the CEO and the other executive officers for 2009. These values were $300,000 (CEO) and $75,000 (other executive officers), and were granted on March 3, 2009 in the form of stock-settled SARs and RSAs, with 50% of the total value allocated to each.

 

Basic and Supplemental Pension Plan Benefits

 

In addition to the tax-qualified defined benefit plan that covers virtually all union and non-union employees, the Group provides supplemental retirement benefits to executive officers under the Supplemental Executive Retirement Plan (SERP). The plan is an unfunded, unsecured obligation of the Group and is designed to assist in attracting and retaining key executives while providing a competitive, total compensation program. Furthermore, the plan is designed, in part, to make up for limitations imposed by the Internal Revenue Code on allocations and benefits that may be paid to our executive officers under the Group’s tax-qualified plan. Since the tax code restricts benefits under our tax-qualified plan, our executives would not otherwise be eligible to receive the retirement benefits that are proportional to the benefits received by our employees that are generally based on compensation. The benefits under the SERP are obtained by applying the benefit provisions of the tax-qualified plan to all compensation included under the tax-qualified plan, without regard to these limits, reduced by benefits actually accrued under the tax-qualified plan. Under the SERP, all eligible officers are fully vested after 15 years of service and at age 60. Under the California Water Service Pension Plan, all eligible employees, including officers, are fully vested after 35 years of service. The combined maximum benefit payout achievable by an officer is 60% of the average, eligible compensation paid over the previous 36 months prior to retirement.

 

Deferred Compensation Plan

 

The Group maintains a deferred compensation plan for its directors, officers, and qualified managers. The plan permits the Group’s executives and eligible managers to defer up to 50% of their base salary. The plan is intended to promote retention by providing eligible employees, including the executive officers, with a long-term savings opportunity on an income tax-deferred basis. The plan’s investment options are similar, but not identical, to the Group’s tax-qualified 401(k) plan. The plan’s benefits are unsecured and fully funded by participants, but assets earmarked to satisfy the Group’s liabilities under the plan are held in a “rabbi” trust.

 

401(k) Plan

 

All employees satisfying the eligibility requirements are entitled to participate in our 401(k) plan and receive matching funds. Pursuant to the plan, executive officers are entitled to contribute up to the statutory limit set by the Internal Revenue Service and the Group matches 50 percent for each dollar contributed up to a maximum company match of 4%.

 

Limited Perquisites

 

As part of the Group’s general automobile policy, the Group’s executive officers have the use of a company-owned automobile. The Committee believes that the provision of a company-owned automobile allows our

executive officers to work more efficiently because many of the areas served by the Group are most effectively reached by automobile as opposed to other forms of mass transportation, such as airlines. Any personal mileage incurred by the executive is taxed as additional compensation in accordance with IRS regulations. Other than this automobile policy, the Committee’s general philosophy is not to provide perquisites and other personal benefits of substantial value to the Group’s executive officers.

 

Severance Arrangements

 

None of the executive officers is a party to an individual employment agreement with the Group that provides for severance benefits.

 

Consistent with the Group’s compensation philosophy, the Committee believes that the interests of stockholders are best served if the interests of senior management are aligned with those of the stockholders. To this end, the Group provides enhanced change in control severance benefits to executive officers under the Group’s Executive Severance Plan to reduce any reluctance of the executive officers to pursue or support potential change in control transactions that would be beneficial to the Group’s stockholders. The plan was adopted in 1998, and its purpose is to promote the continued employment and dedication of our executives without distraction in the face of a potential change in control transaction. The Executive Severance Plan provides severance pay equal to three times base salary to each of the executive officers if their employment is terminated without good cause or they resign for a good reason during the two-year period following a change in control.

 

In addition to the Executive Severance Plan, each executive officer is covered by the Group’s general severance policy stating that each non-union employee of Group whose employment is terminated without cause is entitled to severance pay of either one week’s pay after completing two years of service or two weeks’ pay after completing five or more years of service provided at least two weeks’ notice is given. In addition, all executive officers are entitled to a pay-out of six weeks of vacation time upon any termination of employment.

 

Tax and Other Compensation Policies

 

When designing all aspects of compensation, the Group considers the impact of tax treatment, but the primary factor influencing program design is the support of business objectives. The Committee has reviewed the Group’s compensation structure in light of Section 162(m) of the Internal Revenue Code, which limits the amount of compensation that the Group may deduct in determining its taxable income for any year to $1,000,000 for a specified group of executive officers as determined by law. SARs granted by the Group are intended to satisfy the requirements for performance-based compensation as defined in Section 162(m) of the Internal Revenue Code. RSAs granted by the Group do not qualify as performance-based compensation within the meaning of Section 162(m). In 2008, no executive officer’s compensation exceeded the limitation set by Section 162(m).

 

Historically the Committee has not used stock of the Group as a significant portion of executive compensation. Thus, the Group does not currently have any formal stock ownership guidelines for its executive officers, nor does it require that executive officers own a specific number of shares.

Summary Compensation Table

 

The table below summarizes the total compensation paid or earned by our Chief Executive Officer, Chief Financial Officer and the three most highly compensated executive officers of the Group for the fiscal year ended December 31, 2008, 2007 and 2006.

 

 

 

 

 

Grants of Plan-Based Awards

 

For Fiscal Year Ended 2008

 

The table below sets forth certain information with respect to awards granted during or for the fiscal year ended December 31, 2008, to each of our executive officers.

 

 

 

 

 

Outstanding Equity Awards at Fiscal 2008 Year-

 

 

 

 

Option Exercises and Stock Vested

 

For Fiscal Year Ended 2008

 

 

Pension Benefits

 

For Fiscal Year Ended 2008

 

The table below shows the present value of accumulated benefits payable to each of the executive officers, including the number of years of service credited to each executive officer under the California Water Service Pension Plan and the Supplemental Executive Retirement Plan, each of which is described elsewhere in this Proxy Statement.

 

 

 

 

Nonqualified Deferred Compensation

 

For Fiscal Year Ended 2008

 

 

The Deferred Compensation Plan provides specified benefits to select group of management and highly compensated employees who contribute materially to the continued growth, development and future business success of California Water Service Group. This plan is described in more detail on page 17.

 

Potential Payments Upon Termination or Change in Control

 

The information below describes certain compensation that would have become payable under existing plans and contractual arrangements assuming a termination of employment, or a change in control and termination of employment had occurred on December 31, 2008, given the executive officers’ compensation and service levels as of such date. In addition to the benefits described below, upon any termination of employment, each of the executive officers would also be entitled to the benefits described in the table of Pension Benefits for Fiscal Year 2008 above and the amount shown in the column labeled “Aggregate Balance at Last FY” of the table of Nonqualified Deferred Compensation for Fiscal Year 2008 above.

 

On December 16, 1998, the Group adopted the Executive Severance Plan. The Executive Severance Plan provides that if within 24 months following a change in control of the ownership of the Group, the executive officer’s employment is terminated for any reason other than good cause or by the executive for good reason, the Group will make a cash payment to the executive officer equal to three times the sum of such executive officer’s base salary as of the date of the change in control or the date the officer’s employment terminates, whichever is greater. The payments would be paid in three equal annual installments commencing on the first of the month following the month in which the officer’s employment terminated and payable thereafter on the anniversary of the initial payment date.

 

Each officer’s entitlement to the severance payment is conditioned upon execution of a release agreement. Additionally, the executive officer forfeits the right to receive the severance payment if he or she violates the non-solicitation and confidentiality provisions of the Executive Severance Plan.

 

For purposes of the Executive Severance Plan, the term “change in control” means the occurrence of (1) any merger or consolidation of the Group in which the Group is not the surviving organization, a majority of the capital stock of which is not owned by the shareholders of the Group immediately prior to such merger or consolidation; (2) a transfer of all or substantially all of the assets of the Group; (3) any other corporate reorganization in which there is a change in ownership of the outstanding shares of the Group wherein thirty percent (30%) or more of the

outstanding shares of the Group are transferred to any person; (4) the acquisition by or transfer to a person (including all affiliates or associates of such person) of beneficial ownership of capital stock of the Group if after such acquisition or transfer such person (and their affiliates or associates ) is entitled to exercise thirty percent (30%) or more of the outstanding voting power of all capital stock of the Group entitled to vote in elections of directors; or (5) the election to the Board of Directors of the Group of candidates who were not recommended for election by the Board of Directors of the Group in office immediately prior to the election, if such candidates constitute a majority of those elected in that particular election.

 

For purposes of the Executive Severance Plan, “good cause” will be deemed to exist if (1) the applicable officer engages in acts or omissions that result in substantial harm to the business or property of the Group and that constitute dishonesty, intentional breach of fiduciary obligation or intentional wrongdoing; or (2) the applicable officer is convicted of a criminal violation involving fraud or dishonesty.

 

For purposes of the Executive Severance Plan, “good reason” will be deemed to exist if, without the applicable officer’s consent, (1) there is a significant change in the nature or the scope of the applicable officer’s authority or in his or her overall working environment; (2) the applicable officer is assigned duties materially inconsistent with his or her present duties, responsibilities and status; (3) there is a reduction in the applicable officer’s rate of base salary or bonus; or (4) the Group changes by 100 miles or more the principal location in which the applicable officer is required to perform services.

 

Had a change in control occurred during fiscal 2008 and had their employment been terminated on December 31, 2008, either without good cause or by the executive for good reason, the executive officers would have been eligible to receive the payments set forth below.

 

In addition to the Executive Severance Plan, each executive officer is covered by the Group’s general severance policy. Under the severance policy, each non-union employee of Group whose employment is terminated without cause is entitled to severance pay of either one week’s pay after completing two years of service or two weeks’ pay after completing five or more years of service, provided at least two weeks’ notice is given. In addition, all executive officers are entitled to a payout of six weeks of vacation time upon any termination of employment. In the absence of a change in control, had their employment been terminated on December 31, 2008, without cause, the executive officers would have been eligible to receive the payments set forth below.

 

Potential payments Upon Termination or Change in Control

 

 

In addition to the benefits described above, if an executive officer’s employment terminates within one year of change of control, his or her options continue to vest on the original vesting schedule. Please refer to the table of Outstanding Equity Awards at Fiscal Year-Ended 2008 above.

Director Compensation

 

For Fiscal Year Ended 2008

 

The Group’s nonemployee directors receive cash retainers and meeting fees and equity awards for their service.

 

Nonemployee directors receive a $25,500 annual Board retainer, except for the Audit Committee chair who receives $34,500 and the Chairman of the Board who receives $108,654. In addition, each Board member receives $1,700 for each Board meeting attended, and $1,700 for each committee meeting attended. Further, each committee chair receives an additional fee of $3,400 for each committee meeting chaired.

 

In November of 2008, after performing its annual compensation review, the Committee approved increases to the foregoing amounts, effective January 1, 2009, as follows: nonemployee directors will receive a $26,500 annual Board retainer, except for the Audit Committee chair who will receive $35,500 and the Chairman of the Board who will receive $80,000. In addition, each Board member will receive $2,200 for each Board meeting attended, and $1,800 for each committee meeting attended. Further, each committee chair will receive an additional fee of $1,800 for each committee meeting chaired.

 

Each nonemployee director also receives annual restricted stock grants under the Group’s equity compensation plan. The amount of these awards is determined each year by the Board. These awards are generally granted at the same time as awards are made to the Group’s executive officers and fully vest one year from the grant date. For 2008, each nonemployee director received shares of restricted stock valued at $39,000.

 

In November of 2008, after performing its annual compensation review the Committee approved grants of restricted stock to each Board member for the 2009 fiscal year valued at $50,000. The grants were made in March of 2009.

 

The Board of Directors strongly encourages stock ownership by directors. Pursuant to the Group’s Corporate Governance Guidelines, available on the Group’s website at http://www.calwatergroup.com, beneficial ownership of an aggregate amount of shares having a value of four times the amount of the annual director retainer is desirable. Directors elected before April 27, 2005, who own less than the desirable amount are strongly encouraged to increase their holdings to that amount by April 26, 2009. Directors elected on or after April 27, 2005, who own less than the desired amount are strongly encouraged to increase their holdings to four times the annual director retainer level before the end of four years from the date of their election to the Board.

 

Directors may elect to defer compensation payable to them under the Group’s deferred compensation plan in the same manner as applicable to the Group’s executive officers as described above.

In addition, the Group maintains a Director Retirement Plan for the benefit of its nonemployee directors. In December 2005, this plan was closed to new participants, however, each of the nonemployee directors listed in the table below were, at that time, participants in the plan and thus continue to accrue benefits thereunder. Under the Director Retirement Plan, a director who participates in the plan and retires after serving on the Board for a total of five or more years will receive a retirement benefit equivalent to $22,000 per year. This benefit will be paid for the number of years the director served on the Board, up to 10 years. No amounts were paid to directors under this program in fiscal 2008.

 

 

 

 

The Organization and Compensation Committee of the Group’s Board of Directors has submitted the following report for inclusion in this Proxy Statement:

 

Our Organization and Compensation Committee has reviewed and discussed the Compensation Discussion and Analysis contained in this Proxy Statement with management. Based on our review of and the discussions with management with respect to the Compensation Discussion and Analysis, our Organization and Compensation Committee recommended to the Board of Directors that the Compensation Discussion and Analysis be included in this Proxy Statement and in the Group’s Annual Report on Form 10-K for the fiscal year ended December 31, 2008, for filing with the SEC.

The foregoing report is provided by the following directors, who constitute the Organization and Compensation Committee:

 

ORGANIZATION AND COMPENSATION COMMITTEE

 

Edward D. Harris, Jr., M.D., Committee Chair

Edwin A. Guiles

Bonnie G. Hill

Richard P. Magnuson

Linda R. Meier

 

No member of the Organization and Compensation Committee was an officer or employee of the Group or any of its subsidiaries during 2008, nor was any such member previously an officer of the Group or any of its subsidiaries. No member of the Organization and Compensation Committee had any material interest in a transaction of the Group or a business relationship with, or any indebtedness to the Group, in each case that would require disclosure under “Certain Related Persons Transactions” included elsewhere in this Proxy Statement.

 

None of the executive officers or nonexecutive officers of the Group have served on the Board of Directors or on the Organization and Compensation Committee of any other entity, any of whose officers served either on the Board of Directors or on the Organization and Compensation Committee of the Group.

 

Our wholly-owned subsidiary, CWS Utility Services (CWSUS), provides laboratory services to a subsidiary of San Jose Water Corporation (SJWC), which has ownership of over 5.3% of our common stock outstanding. The rates charged are comparable to rates charged to other third parties. We received approximately $146,940 from SJW Corporation for water sampling. The revenue and income from this activity is not significant to our business. Certain of our properties are in SJWC’s service territory. As a result, we paid SJWC approximately $75,000 for utility water service.

 

Procedures for Approval of Related Persons Transactions

 

The Group does not have a stated policy for considering related-party transactions. Instead, the Board of Directors reviews all related-persons transactions, for officers and directors on a case by case basis and approves all such transactions in accordance with the Delaware general corporation law.

 

The Audit Committee oversees the Group’s financial reporting process on behalf of the Board of Directors. The Committee’s purpose and responsibilities are set forth in the Audit Committee Charter. The current charter is available on the Group’s website at http://www.calwatergroup.com. The Committee consists of five members, each of whom meets the New York Stock Exchange standards for independence and the Sarbanes-Oxley Act independence standards for audit committee membership, and has at least one member meeting the requirements of an audit committee financial expert. During 2008, the Committee met five times.

 

The Group’s management has primary responsibility for preparing the Group’s financial statements and the overall reporting process, including the Group’s system of internal controls. Deloitte & Touche LLP, the Group’s independent registered public accounting firm, audited the financial statements prepared by the Group and expressed their opinion that the financial statements fairly present the Group’s financial position, results of operations and cash flows in conformity with generally accepted accounting principles. Deloitte & Touche LLP also audited that the Group maintained, in all material respects, effective internal control over financial reporting as of December 31, 2008.

In connection with the December 31, 2008, financial statements, the Audit Committee:

 

(1) reviewed and discussed the audited financial statements with management and the independent registered public accounting firm;

 

(2) discussed with the independent registered public accounting firm the matters required by Statement on Auditing Standards No. 114, “The auditor’s communication with those charged with governance,” as amended;

 

(3) received from Deloitte & Touche LLP and discussed with the auditor written disclosures required by the “Public Company Accounting Oversight Board,” also discussed with Deloitte & Touche LLP the firm’s independence, and considered whether the firm’s provision of non-audit services and the fees and costs billed for those services are compatible with Deloitte & Touche LLP’s independence; and

 

(4) met privately with the Group’s independent registered public accounting firm and internal auditors, each of whom has unrestricted access to the Audit Committee, without management present, and discussed their evaluations of the Group’s internal controls and overall quality of the Group’s financial reporting and accounting principles used in preparation of financial statements. The Committee also met privately with the Group’s Chairman and the President and Chief Executive Officer, the Chief Financial Officer and the Controller to discuss the same issues.

 

Based upon these reviews and discussions, the Audit Committee recommended to the Board of Directors that the audited financial statements be included in the Annual Report on Form 10-K to be filed with the Securities and Exchange Commission.

 

AUDIT COMMITTEE

 

George A. Vera, Committee Chair

Douglas M. Brown

Edwin A. Guiles

Richard P. Magnuson

Linda R. Meier

 

The Audit Committee has selected Deloitte & Touche LLP to serve as the Group’s independent registered public accounting firm for the year ending December 31, 2009 and the Board adopted its recommendation. The Committee’s selection of Deloitte & Touche LLP as independent registered public accounting firm is submitted for ratification by vote of the stockholders at their Annual Meeting.

 

The following fees relate to services provided by Deloitte & Touche LLP, the Group’s independent registered public accounting firm for fiscal years 2008. No fees were paid to Deloitte & Touche LLP in either 2006 or 2007.

 

 

 

 

 

Fees reported in the above table relate to that fiscal year and were incurred either during the fiscal year or in the quarter following the fiscal year end.

 

All audit and non-audit services provided by the independent registered public accounting firm are subject to preapproval by the Audit Committee, as described in the Audit Committee Charter, which is available on the Group’s website at http://www.calwatergroup.com.

 

Stockholders will vote on the ratification of the selection of Deloitte & Touche LLP, certified public accountants, to audit the Group’s books, records and accounts for the year ending December 31, 2009. Following the recommendation of the Audit Committee, the Board recommends a vote FOR the adoption of this proposal. Representatives of Deloitte & Touche LLP will be present at the meeting to answer questions and will have an opportunity to make a statement if they desire to do so. If the stockholders do not ratify this appointment, the Audit Committee will reconsider the selection of the independent registered public accounting firm.

 

Vote Required

 

In order for the ratification of the selection of the independent registered public accounting firm to be approved, it must receive the affirmative vote of a majority of the shares present in person or represented by proxy and entitled to vote at the meeting.

 

The Board urges you to vote FOR this proposal.

 

Adjournment

 

Notice of adjournment need not be given if the date, time and place thereof are announced at the Annual Meeting at which the adjournment is taken. However, if the adjournment is for more than 30 days, or if a new record date is fixed for the adjourned Annual Meeting, a notice of the adjourned Annual Meeting will be given to each stockholder entitled to vote at the Annual Meeting. At adjourned Annual Meetings, any business may be transacted which might have been transacted at the original Annual Meeting.

 

Cost of Proxy Solicitation

 

The Group will bear the entire cost of preparing, assembling, printing and mailing this Proxy Statement, the proxies and any additional materials which may be furnished by the Board to stockholders. The solicitation of proxies will be made by the use of the U.S. postal service and also may be made by telephone, or personally, by directors, officers and regular employees of the Group, who will receive no extra compensation for such services. Morrow & Co., LLC, 470 West Avenue, Stamford, CT 06902 was hired to assist in the distribution of proxy materials and solicitation of votes for $8,500, plus out-of-pocket expenses. The Group will reimburse brokerage houses and other custodians, nominees and fiduciaries for their reasonable out-of-pocket expenses for forwarding proxy and solicitation materials to stockholders.

Other Matters

 

The Board is not aware of any matters to come before the Annual Meeting other than the proposals for the election of directors and the ratification of the selection of the independent registered public accounting firm. If any other matters should be brought before the meeting or any adjournment thereof, upon which a vote properly may be taken, the proxy holders will vote in their discretion unless otherwise provided in the proxies. The report of the Organization and Compensation Committee, the report of the Audit Committee, and the statement of independence of Audit Committee members referred to under “Board Structure — Committees: Audit” are not to be considered as incorporated by reference into any other filings which the Group makes with the Securities and Exchange Commission under the Securities Act of 1933, as amended, or the Securities Exchange Act of 1934, as amended. These portions of this Proxy Statement are not a part of any of those filings unless otherwise stated in those filings.

 

Code of Ethics

 

The Group has adopted a written code of ethics that applies to its principal executive officer, principal financial officer and principal accounting officer or controller. The Group has also adopted codes of ethics for its employees and directors. The codes are posted on the Group’s website at http://www.calwatergroup.com. The codes are also available in written form upon request to Corporate Secretary, California Water Service Group, 1720 North First Street, San Jose, California 95112-4598.

 

Stockholders Sharing an Address

 

The SEC allows us to deliver a single proxy statement and annual report to an address shared by two or more of our stockholders. This delivery method, referred to as “householding,” can result in significant cost savings for us. In order to take advantage of this opportunity, banks and brokerage firms that hold shares for stockholders who are the beneficial owners, but not the record holders, of the Group’s shares, have delivered only one proxy statement and annual report to multiple stockholders who share an address unless one or more of the stockholders has provided contrary instructions. For stockholders who are the record holders of the Company’s shares, the Company may follow a similar process absent contrary instructions. The Group will deliver promptly, upon written or oral request, a separate copy of the proxy statement and annual report to a stockholder at a shared address to which a single copy of the documents was delivered. A stockholder who wishes to receive a separate copy of the proxy statement and annual report, now or in the future, may obtain one, without charge, by addressing a request to the Corporate Secretary, California Water Service Group, 1720 North First Street, San Jose, California 95112-4598 or calling (408) 367-8200. Stockholders of record sharing an address who are receiving multiple copies of proxy materials and annual reports and wish to receive a single copy of such materials in the future should submit their request by contacting us in the same manner. If you are the beneficial owner, but not the record holder, of the Group’s shares and wish to receive only one copy of the proxy statement and annual report in the future, you will need to contact your broker, bank or other nominee to request that only a single copy of each document be mailed to all stockholders at the shared address in the future.

 

Copies of Annual Report on Form 10-K

 

The Group, upon request, will furnish to record and beneficial holders of its common stock, free of charge, a copy of its Annual Report on Form 10-K (including financial statements and schedules but without exhibits) for fiscal year 2008. Copies of exhibits to Form 10-K also will be furnished upon request for a payment of a fee of $0.50 per page. All requests should be directed to Corporate Secretary, California Water Service Group, 1720 North First Street, San Jose, California 95112-4598.

 

Electronic copies of the Group’s 10-K, including exhibits, and this Proxy Statement will be available on the Group’s website at: http://www.calwatergroup.com.