DEF 14A
UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities Exchange Act of 1934
(Amendment No. )
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Preliminary Proxy Statement |
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Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2) |
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Definitive Proxy Statement |
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Soliciting Material Pursuant to § 240.14a-12 |
Hawthorn Bancshares, Inc.
(Name of Registrant as Specified In Its Charter)
(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
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Hawthorn Bancshares, Inc.
300 Southwest Longview Boulevard
Lees Summit, Missouri 64081
April 17, 2009
Dear Shareholder:
You are invited to attend the annual meeting of shareholders of Hawthorn Bancshares, Inc. to
be held at Hawthorn Banks facility located at 132 East High Street, Jefferson City, Missouri, on
Tuesday, June 2, 2009, commencing at 9:00 a.m., local time.
The business to be conducted at the meeting is described in the accompanying notice of annual
meeting and proxy statement. At this years meeting, the agenda includes the election of two Class
II directors, a proposal to ratify the selection of our independent registered public accounting
firm, and a proposal to approve the compensation of our executives disclosed in this proxy
statement. In addition, there will be an opportunity to meet with members of senior management and
review the business and operations of our company.
Your vote is important. Whether or not you plan to attend the meeting, please cast your vote
as soon as possible. Generally, you may vote by Internet, by telephone, or by completing, signing
and returning the enclosed proxy card or voting instruction form. Specific voting instructions
appear on the enclosed proxy card or voting instruction form.
We appreciate your continued interest in and support of our company.
Sincerely yours,
James E. Smith
Chairman of the Board
and Chief Executive Officer
TABLE OF CONTENTS
Hawthorn Bancshares, Inc.
300 Southwest Longview Boulevard
Lees Summit, Missouri 64081
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD ON JUNE 2, 2009
You hereby are notified that the annual meeting of the shareholders of Hawthorn Bancshares,
Inc., a Missouri corporation, will be held at Hawthorn Banks facility located at 132 East High
Street, Jefferson City, Missouri, on Tuesday, June 2, 2009, commencing at 9:00 a.m., local time,
and thereafter as it may from time to time be adjourned, for the following purposes:
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To elect two Class II directors to hold office for a term expiring at our 2012
annual meeting of shareholders and until their respective successors are duly elected
and qualified or until their respective earlier resignation or removal; |
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To consider and act upon ratification and approval of the selection of KPMG LLP
as our independent registered public accounting firm for the year ending December 31,
2009; |
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To consider and act upon advisory approval of the compensation of our
executives disclosed in this proxy statement; and |
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To consider and act upon any other matters that properly may come before the
meeting. |
The proposals referred to above are more fully described in the accompanying proxy statement.
An annual report to shareholders for 2008, which contains our audited financial statements, also
accompanies this notice of annual meeting and proxy statement.
Our board of directors has fixed the close of business on March 30, 2009 as the record date
for the determination of the holders of our common stock entitled to notice of, and to vote at, the
annual meeting.
By Order of the Board of Directors
James E. Smith
Chairman of the Board
and Chief Executive Officer
April 17, 2009
Jefferson City, Missouri
YOUR VOTE IS IMPORTANT. WHETHER OR NOT YOU PLAN TO ATTEND THE MEETING, PLEASE
FOLLOW THE SPECIFIC VOTING INSTRUCTIONS APPEARING ON THE ENCLOSED PROXY CARD OR
VOTING INSTRUCTION FORM AS PROMPTLY AS POSSIBLE IN ORDER TO ENSURE YOUR
REPRESENTATION AT THE MEETING.
IMPORTANT NOTICE Regarding the Availability of Proxy Materials
for the Shareholder Meeting To Be Held on June 2, 2009.
This notice of annual meeting and accompanying proxy materials, and access to our proxy voting
site, are available to you on the Internet. We encourage you to review all of the important
information contained in the proxy materials before voting.
Our companys proxy statement, annual report and other proxy materials are available at:
www.hawthornbancshares.com
Our companys proxy voting site can be found at:
www.illinoisstocktransfer.com
Hawthorn Bancshares, Inc.
300 Southwest Longview Boulevard
Lees Summit, Missouri 64081
PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS
TO BE HELD JUNE 2, 2009
QUESTIONS AND ANSWERS ABOUT THE PROXY MATERIALS AND THE ANNUAL MEETING
Although we encourage you to read this proxy statement in its entirety, we include this
question and answer section to provide some background information and brief answers to several
questions you might have about the annual meeting.
Why am I receiving these materials?
The board of directors of Hawthorn Bancshares, Inc. is providing these materials to you in
connection with our annual meeting of shareholders on June 2, 2009. The information included in
this proxy statement relates to the proposals to be voted on at the annual meeting, the voting
process, and certain other required information. This proxy statement, the notice of annual
meeting of shareholders and the accompanying form of proxy or voting instruction form were first
sent to our shareholders on or about April 17, 2009. As a shareholder of our company, you are
entitled and encouraged to vote on the items of business described in these proxy materials. Your
vote is very important. For this reason, our board is requesting that you allow your shares to be
represented at the annual meeting by the persons named as proxies on the enclosed proxy card or
voting instruction form.
When and where will the annual meeting be held?
The annual meeting of shareholders will be held on Tuesday, June 2, 2009, commencing at 9:00
a.m., local time, at Hawthorn Banks facility located at 132 East High Street, Jefferson City,
Missouri. You may obtain directions to the location of the annual meeting by calling us at (573)
761-6100. You do not have to attend the annual meeting to be able to vote.
What matters will be voted on at the annual meeting?
Shareholders will consider and vote upon the following business items at the annual meeting:
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The election of two Class II directors to hold office for a term expiring at our
2012 annual meeting of shareholders and until their respective successors are duly
elected and qualified or until their respective earlier resignation or removal; |
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The ratification and approval of the selection of KPMG LLP as our independent
registered public accounting firm for the current year; |
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The advisory approval of the compensation of our executives disclosed in this
proxy statement; and |
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Any other matters that may properly come before the annual meeting. |
How does our board of directors recommend that I vote?
Our board of directors recommends that you vote:
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FOR the election of each nominee for director named in this proxy statement; |
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FOR the ratification and approval of KPMG LLP as our independent registered
public accounting firm; and |
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FOR the advisory approval of the compensation of our executives disclosed in
this proxy statement. |
What shares can I vote?
The only outstanding voting securities of our company are the shares of our common stock,
$1.00 par value. Each issued and outstanding share of our common stock as of the close of business
on the March 30, 2009 record date for the annual meeting is entitled to one vote on each matter
submitted to a vote at the annual meeting. As of the record date, 4,136,495 shares of our common
stock were issued and outstanding.
You may vote all shares of our common stock that you held as of the record date. This
includes (i) shares held directly in your name as the shareholder of record, (ii) shares held for
you as the beneficial owner through a broker, trustee or other nominee, sometimes referred to as
shares held in street name, and (iii) shares held for you in our company benefit plans.
How do I submit my vote?
Generally, you may vote your shares by Internet, by telephone, by completing, signing and
returning the proxy card or voting instruction form provided to you, or by attending the annual
meeting and voting in person. If you vote by Internet or by telephone, you do not need to return
the proxy card. You will need to have your proxy card in hand if you vote by Internet or by
telephone. Specific voting instructions are found on the proxy card or voting instruction form
provided to you.
Shares held by the shareholder of record. If your shares are registered directly in your name
with our transfer agent, you are considered the shareholder of record, and these proxy materials
were sent to you directly. As the shareholder of record, you have the right to grant your proxy
vote directly or to vote in person at the annual meeting. We have enclosed a proxy card for you to
use.
Shares held in street name. If you hold shares in a brokerage account or through some other
nominee, you are considered the beneficial owner of shares held in street name, and these proxy
materials are being forwarded to you by your broker, trustee or nominee, together with a voting
instruction form. As the beneficial owner, you have the right to direct your broker, trustee or
nominee how to vote your shares by following the instructions on the voting instruction form.
Although you may attend the annual meeting, you may not vote these shares in person at the meeting
unless you obtain a legal proxy from your broker, trustee or nominee. We may require a recent
brokerage statement or other proof of ownership for admission to the meeting. You may vote your
shares by any of the options listed on the voting instruction form.
Shares held in our company benefit plans. If your shares are held for you in our company
benefit plans, you are receiving a voting instruction form from the plan trustee or administrator.
To vote these shares, you will need to follow the specific voting instructions appearing on the
voting instruction form. We must receive your completed voting instruction form by the deadline
specified in such form. You may attend the annual meeting, however, you may not vote these shares
in person at the meeting unless you obtain a legal proxy from the plan trustee.
Can I change my proxy vote?
If you are a shareholder of record, you may change your vote or revoke your proxy any time
before your vote is used at the annual meeting by:
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submitting a valid later-dated proxy; |
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submitting a valid, subsequent vote by telephone or the Internet; |
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notifying our corporate secretary in writing that you have revoked your proxy;
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completing a written ballot at the annual meeting. |
Attendance at the annual meeting will not in and of itself constitute a revocation of your proxy.
If you hold shares as the beneficial owner in street name, you may change your vote by
submitting new voting instructions to your broker, trustee or other nominee or, if you have
obtained a legal proxy from your broker, trustee or nominee, by voting in person at the annual
meeting.
You may revoke your voting instructions with respect to any shares of common stock you hold in
our benefit plans by delivering a valid, later-dated voting instruction form by the deadline
specified in the voting instructions furnished by the plan trustee or administrator.
How many votes are needed to conduct business at the annual meeting?
A majority of all outstanding shares of our common stock entitled to vote at the annual
meeting must be present or represented by proxy in order to satisfy the quorum requirement for the
transaction of business at the annual meeting. Both abstentions and broker non-votes (described
below under What is the effect of a broker non-vote?) are counted as present for purposes of
determining a quorum. If a quorum should not be present, the annual meeting may be adjourned from
time to time until a quorum is obtained.
How are votes counted?
If you are a shareholder of record and you give your proxy, the shares represented by the
proxy will be voted in accordance with your instructions. However, if you are a shareholder of
record and you give your proxy without providing voting instructions on one or more proposals, your
proxy will be voted for those unmarked proposals in accordance with the recommendation of our board
of directors (which recommendation is identified above under How does our board of directors
recommend that I vote?).
If your shares are held in street name through a broker or other nominee, they will be voted
in accordance with the voting instructions that you provide. If you do not provide voting
instructions, your broker or other nominee is only permitted to vote your shares on proposals that
are considered routine, including the election of directors and ratification of the appointment of
KPMG LLP as our independent registered public accounting firm.
If your shares are held in our company benefit plans, they will be voted in accordance with
your voting instructions. If the plan trustee or administrator does not receive voting
instructions for shares held in our company benefit plans by the deadline specified in the voting
instruction form, the shares credited to your account will not be voted.
What vote is required to approve the proposals at the annual meeting?
Election of Directors. Directors are elected by a majority of the votes cast, in person or by
proxy, by shareholders entitled to vote at the annual meeting for that purpose. Shareholders can
withhold authority to vote for one or more nominees for director. Shares represented at the annual
meeting that are not voted for a particular nominee, whether by specifically withholding authority
to vote on your proxy card or voting instruction form or otherwise, will have the same effect as a
vote against the nominee. Shareholders do not have cumulative voting rights in the election of
directors.
Other Matters. Approval of the proposal to ratify and approve the selection of KPMG LLP as
our independent registered public accounting firm, the proposal for advisory approval of the
compensation of our executives disclosed in this proxy statement and all other proposals that
properly may come before the annual meeting require the affirmative vote of a majority of the
shares represented at the meeting and entitled to vote on the particular proposal. Shareholders
may abstain from voting on any proposal at the meeting. If you abstain from voting on any
proposal, it has the same effect as a vote against the proposal.
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What is the effect of a broker non-vote?
A broker non-vote occurs when a broker or other nominee holding shares for a beneficial
owner does not vote on a particular proposal because the broker or other nominee does not have
discretionary voting power with respect to that item and has not received instructions from the
beneficial owner. Broker non-votes are counted as present or represented for purposes of
determining the presence or absence of a quorum for the annual meeting, if such shares are
otherwise properly represented at the meeting in person or by proxy. Broker non-votes are not
counted for purposes of determining the number of shares entitled to vote on any proposal for which
the broker or other nominee lacks discretionary authority, and therefore would reduce the number of
affirmative votes that are necessary to approve that proposal.
Are there any other matters that will be considered at the annual meeting?
The only items of business that may be properly brought before the annual meeting are the
matters set forth in this proxy statement or those brought before the meeting by or at the
direction of our board of directors. We are not aware of any business to be acted upon at the
annual meeting other than the items described in this proxy statement. Your signed proxy, however,
will entitle the persons named as proxy holders to vote in their discretion for any other matter
that is properly presented at the meeting.
Who pays the cost of soliciting votes at the annual meeting?
This proxy solicitation is being made by our board of directors. All costs of this
solicitation will be borne by our company. In addition to the use of the mails, proxies may be
solicited personally or by telephone by some of the regular employees of our company and of our
subsidiary bank, at no additional compensation. Our company may reimburse brokers, banks and other
persons holding stock in their names, or in the names of nominees, for their expenses incurred in
sending proxy materials to their principals and obtaining their proxies. Our company requests that
brokerage houses and other custodians, nominees and fiduciaries forward the soliciting materials to
the beneficial owners of the shares of common stock held of record by such persons. If you choose
to access proxy materials or vote by Internet, you are responsible for any Internet access charges
you may incur.
Where can I find the voting results of the annual meeting?
We will announce preliminary voting results at the annual meeting and publish the final
results in our quarterly report on Form 10-Q for the quarter ending June 30, 2009.
What should I do if I receive more than one set of proxy materials?
Each shareholder at a given address will receive a separate proxy card or voting instruction
form. You may receive multiple sets of proxy materials if you hold shares in more than one
brokerage account or if you are a shareholder of record and have shares registered in more than one
name. Please vote the shares on each proxy card or voting instruction form you receive.
The Securities and Exchange Commission or SEC has adopted rules that permit companies and
intermediaries (including brokers) to satisfy the delivery requirements for proxy statements,
annual reports and notices of internet availability of proxy materials with respect to two or more
shareholders sharing the same address by delivering a single package of these materials addressed
to those shareholders. This process, which is commonly referred to as householding, potentially
means extra convenience for shareholders and cost savings for companies.
We have adopted a householding procedure that you may wish to follow. If you are receiving
multiple sets of proxy materials and wish to have your accounts householded, contact our corporate
secretary, Kathleen L. Bruegenhemke, at (573) 761-6179, or send written instructions to our
corporate secretary at Hawthorn Bancshares, Inc., 132 East High Street, Jefferson City, MO 65101.
If you no longer wish to participate in householding (and instead wish that each shareholder
sharing the same address with you receives a complete set of proxy materials), you must contact our
corporate secretary at the above telephone number or address to withhold your consent for
householding. We will act in accordance with your wishes within 30 days after receiving such
notification.
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Many brokerage firms participate in householding as well. If you have a householding request
for your brokerage account, please contact your broker.
Where may I obtain financial and other information about Hawthorn?
We filed our annual report on Form 10-K for the year ended December 31, 2008 with the SEC on
March 16, 2009. Our annual report to shareholders, containing our audited financial statements for
2008, accompanies this proxy statement. This proxy statement, our annual report to shareholders,
our Form 10-K, and our other proxy materials are available at www.hawthornbancshares.com.
Information on any website that we refer to does not constitute part of this proxy statement.
How may I obtain another set of proxy materials?
If you want to receive another paper copy, or an e-mail copy, of the proxy materials for this
annual meeting, you may request one. There is no charge to you for requesting a copy. Please make
your request by calling us at (800) 761-8362, or writing to our corporate secretary, Kathleen L.
Bruegenhemke, at Hawthorn Bancshares, Inc., 132 East High Street, Jefferson City, MO 65101.
In addition, you can access a complete set of proxy materials, which include this proxy
statement, the notice of annual meeting of shareholders and annual report to shareholders, on the
Internet at www.hawthornbancshares.com.
To request a complete set of proxy materials for future meetings of our shareholders, please
call us at (800) 761-8362, contact us by e-mail at customerservice@hawthornbank.com, use the
Internet at www.hawthornbancshares.com, or write to our corporate secretary at the address provided
above.
MATTERS TO BE CONSIDERED AT THE ANNUAL MEETING
ITEM 1: ELECTION OF DIRECTORS
What am I voting on?
One of the purposes of this annual meeting is to elect two directors in Class II to serve for
a three-year term expiring at the annual meeting of shareholders in 2012 and until their respective
successors are duly elected and qualified or until their respective earlier resignation or removal.
What is the structure of our board and how often are directors elected?
Through March 19, 2009, our board of directors consisted of seven directors. Due to Julius F.
Walls retirement from our board, at a meeting held on February 11, 2009 our board of directors
voted unanimously to reduce its size from seven to six directors effective March 19, 2009. Our
articles of incorporation divides the board into three classes of directors, with directors serving
staggered terms of three years and until their respective successors are duly elected and qualified
or until their respective earlier resignation or removal. The present term of Gus S. Wetzel, II,
the only director currently in Class II, expires at this annual meeting. Prior to his retirement
on March 19, 2009, Julius F. Wall also was a director in Class II. Directors in Class I (Charles
G. Dudenhoeffer, Jr., Philip D. Freeman and James E. Smith) and Class III (Kevin L. Riley and David
T. Turner) have terms expiring at the time of the annual meeting of shareholders in 2011 and 2010,
respectively, except that Mr. Dudenhoeffer has agreed that he would cease to be a Class I director
effective immediately upon his election as a Class II director. Our board of directors has
determined that Messrs. Dudenhoeffer, Freeman, Riley and Wetzel each satisfies the independence
requirements of the NASDAQ Global Select Market or NASDAQ.
Who are this years nominees?
The nominating and corporate governance committee of our board of directors has designated
Charles G. Dudenhoeffer, Jr. and Gus S. Wetzel, II as the two nominees proposed for election at the
annual meeting. Each of
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these nominees currently serves on our board. In order for each class of directors to be
comprised of two members, Mr. Dudenhoeffer has agreed that if he is elected as a Class II director
he would cease to be a Class I director. Unless authority to vote for the nominees or a particular
nominee is withheld, it is intended that the shares represented by properly executed proxies in the
form enclosed will be voted for the election as directors of Messrs. Dudenhoeffer and Wetzel. The
following table sets forth certain information with respect to each person nominated for election
as a Class II director at the annual meeting and each director whose term of office will continue
after the annual meeting.
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Director |
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Position With our Company |
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NOMINEES |
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Class II: Term to expire in 2012 |
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Charles G. Dudenhoeffer, Jr. * |
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69 |
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Director |
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1993 |
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Gus S. Wetzel, II |
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68 |
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Director |
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1999 |
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DIRECTORS CONTINUING IN OFFICE |
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Class I: Term to expire in 2011 |
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Philip D. Freeman |
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55 |
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Director |
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1993 |
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James E. Smith |
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64 |
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Chairman, CEO and Director |
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1997 |
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Class III: Term to expire in 2010 |
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Kevin L. Riley |
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Director |
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1995 |
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David T. Turner |
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President and Director |
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1997 |
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Mr. Dudenhoeffer currently serves as a Class I director having a term expiring in 2011. If
elected as a Class II director, he would cease to be a Class I director. |
There is no arrangement or understanding between any director and any other person pursuant to
which such director was selected as a director.
What is the business experience of the nominees and of our continuing board members?
The business experience during the last five years of each person nominated for election as a
director at the annual meeting and each director whose term of office will continue after the
annual meeting is as follows:
Charles G. Dudenhoeffer, Jr. has served as a director of Hawthorn Bank (or one of its
constituent predecessors) since 1978 and of our company since 1993. Mr. Dudenhoeffer served as
vice president and trust officer of a predecessor to Hawthorn Bank from 1974 until June 1992, and
as senior vice president and trust officer of that predecessor from June 1992 until June 2000. He
served as senior vice president of our company from 1993 through June 2000. Mr. Dudenhoeffer also
serves on our nominating and corporate governance, audit and compensation committees.
Philip D. Freeman has served as a director of Hawthorn Bank (or one of its constituent
predecessors) since 1990 and of our company since 1993. He has been the owner/manager of Freeman
Mortuary, Jefferson City, Missouri since 1974. Mr. Freeman also serves on our nominating and
corporate governance, audit and compensation committees.
Kevin L. Riley has served as a director of Hawthorn Bank (or one of its constituent
predecessors) and of our company since 1995. He has been co-owner of Riley Chevrolet, Toyota,
Scion, Inc. and Riley Oldsmobile, Cadillac, Inc., each a Jefferson City, Missouri automobile
dealership, since 1986 and 1992, respectively. Mr. Riley also serves on our nominating and
corporate governance, audit and compensation committees.
James E. Smith has served as a director of Hawthorn Bank (or of its constituent predecessors)
since 1975 and of our company since 1997. He served as vice chairman of our company from 1998
through March 2002 when he assumed the responsibilities of chairman and chief executive officer, as
president and secretary of Hawthorn Bank from 1975 through May 2000 when he was promoted to
chairman and chief executive officer, as president of a
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predecessor to Hawthorn Bank from January 2000 through October 2002, and as vice chairman of
another predecessor to Hawthorn Bank from October 2002 through March 2007.
David T. Turner has served as a director of Hawthorn Bank (or of its constituent predecessors)
and of our company since January 1997. Mr. Turner served as vice chairman of our company from June
1998 through March 2002 when he assumed the position of president. From 1993 until June 1998, he
served as senior vice president of our company. Mr. Turner served as president of a predecessor to
Hawthorn Bank from January 1997 through March 2002 when he assumed the position of chairman, chief
executive officer and president. He served as senior vice president of that same predecessor from
June 1992 through December 1996 and as its vice president from 1985 until June 1992.
Gus S. Wetzel, II has served as a director of Hawthorn Bank (or one of its constituent
predecessors) since 1974, and of our company since 1999. He served as chairman of Hawthorn Bank
from 1974 until May 2000. Dr. Wetzel has served as a physician/surgeon with the Wetzel Clinic,
Clinton, Missouri since 1972. He also serves on our nominating and corporate governance, audit and
compensation committees.
What if a nominee is unwilling or unable to serve?
Each of the nominees listed in this proxy statement has indicated his willingness to serve as
a director if elected, and the board of directors has no reason to believe that any nominee will be
unavailable for election. If, for some unforeseen reason, a nominee becomes unwilling or unable to
serve, it is intended that shares represented by the proxies will be voted for the election of such
substitute nominee as may be designated by our nominating and corporate governance committee,
unless the authority to vote for all nominees or for the particular nominee who has ceased to be a
candidate has been withheld.
How does our board of directors recommend that I vote?
Our board of directors recommends that you vote FOR the election of Charles G. Dudenhoeffer,
Jr. and Gus S. Wetzel, II as Class II directors.
ITEM 2: SELECTION OF INDEPENDENT REGISTERED PUBLIC
ACCOUNTING FIRM
What am I voting on?
Shareholders are being asked to ratify and approve the selection of KPMG LLP as our
independent registered public accounting firm for the year ending December 31, 2009. The selection
of KPMG LLP was made by the audit committee of our board of directors. KPMG LLP has served as our
independent auditors since 1993. In connection with the audit of our 2009 financial statements,
our company entered into an engagement agreement with KPMG LLP which sets forth the terms by which
KPMG LLP will perform audit services for our company. That agreement is subject to alternative
dispute resolution procedures. The ratification and approval by shareholders of the selection of
KPMG LLP effectively would also be a ratification of that agreement.
What services do the independent registered public accountants provide?
Audit services provided by KPMG LLP for 2008 included the examination of the consolidated
financial statements of our company and services related to our periodic filings with the SEC.
Audit services also included an assessment of our companys internal control over financial
reporting as of December 31, 2008 for the purpose of expressing an opinion on the effectiveness of
our companys internal control over financial reporting. The services provided by KPMG LLP are
more fully described in this proxy statement under the captions Audit Committee Report and
Independent Auditor Fees and Services.
7
Will a representative of KPMG LLP be present at the meeting?
One or more representatives of KPMG LLP are expected to be present at the annual meeting. Any
such representative will have an opportunity to make a statement if he or she desires to do so and
is expected to be available to respond to appropriate questions from shareholders.
What if this proposal is not approved?
Shareholder ratification and approval of the audit committees selection of KPMG LLP as our
independent registered public accounting firm is not required by any statute or regulation or by
our bylaws. Nevertheless, if the shareholders do not ratify and approve the selection of KPMG LLP
at the annual meeting, the audit committee will reconsider the appointment. Submission of our
selection of KPMG LLP to the shareholders for ratification and approval will not limit the
authority of the audit committee to appoint another independent certified public accounting firm to
serve as independent auditors if the present auditors resign or their engagement otherwise is
terminated.
How does our board of directors recommend that I vote?
Our board of directors recommends that you vote FOR approval of the selection of KPMG LLP.
ITEM 3: NON-BINDING ADVISORY VOTE ON EXECUTIVE
COMPENSATION
What am I voting on?
The American Recovery and Reinvestment Act of 2009, enacted on February 17, 2009, requires all
participants in the Troubled Asset Relief Program or TARP to permit a non-binding shareholder
vote to approve the compensation of the participants executives, as disclosed pursuant to the
compensation disclosure rules of the Securities and Exchange Commission. As a result of our
participation in TARP, shareholders are being given the opportunity to cast an advisory vote on the
compensation of our companys executives at the annual meeting.
This proposal, commonly known as a say-on-pay proposal, gives you as a shareholder the
opportunity to endorse or not endorse our executive pay program and policies through the following
resolution:
Resolved, that the shareholders approve the compensation paid to our companys
executives pursuant to the policies and procedures employed by our company, as
described in the Compensation Discussion and Analysis and tabular and accompanying
narrative disclosure regarding named executive officer compensation in the proxy
statement for the 2009 annual meeting of shareholders.
Because your vote is advisory, it will not be binding upon our board of directors. However,
our compensation committee may take into account the outcome of the vote when considering future
executive compensation arrangements.
How does our board of directors recommend that I vote?
Our board of directors recommends that you vote FOR approval of the above resolution
concerning the compensation paid to our companys executives.
CORPORATE GOVERNANCE AND BOARD MATTERS
Communication with the Board
Our board of directors has not established a formal process for shareholders to follow in
sending communications to our board or its members, as our policy has been to forward to the
directors any shareholder
8
correspondence we receive that is addressed to them. Shareholders who wish to communicate
with our board or any of our directors may do so. Such communications must be addressed to our
board or any such director in care of our corporate secretary at Hawthorn Bancshares, Inc., 132
East High Street, Jefferson City, MO 65101. Alternatively, such communications may be sent by
e-mail to kbruegenhemke@hawthornbank.com. All such communications will be compiled by our
corporate secretary and submitted to our board or the individual director, as applicable, on a
periodic basis.
Neither our board of directors nor a specific director is required to respond to a shareholder
communication. To avoid selective disclosure, our board or the individual director may respond to
a shareholders communication only if the communication involves information which is not material
or which is already public. In such case, our board of directors, as a whole, or the individual
director may respond, if at all:
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Directly, following consultation with our corporate secretary or other advisors
or without additional consultation, as our board determines appropriate; |
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Indirectly through our corporate secretary or other designated officer,
following consultation with our corporate secretary or other advisors or without
additional consultation, as our board determines appropriate; or |
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Pursuant to such other means as our board determines appropriate from time to
time. |
If the communication involves material non-public information, our board of directors or the
individual director will not provide a response to the shareholder concerning such information.
Our company may, however, publicly provide information responsive to such communication if
(following consultation with our advisors, as our board determines appropriate) our board
determines disclosure is appropriate. In that case, the responsive information will be provided in
compliance with SEC Regulation FD and other applicable laws and regulations.
Consideration of Director Nominees
In identifying and evaluating director nominees, the nominating and corporate governance
committee of our board of directors may receive recommendations from management, from other
directors and from shareholders. The committee reviews and considers information on each candidate
and evaluates it in light of the needs and requirements of our company. The committee believes
that our board and its committees should be comprised of persons who are of high character and
integrity, who have a personal and professional reputation that is consistent with the image and
reputation of our company, and who have expertise that may be useful to our company. The committee
also considers various factors, including the independence of the candidate, as well as his or her
education or special skills, areas of expertise, experience, age, business associations, reputation
and other characteristics and qualities that the committee believes are likely to enhance the
effectiveness of our board and its committees. In determining whether a director should be
retained and stand for re-election, the committee also considers the directors past attendance at
meetings and participation in and contributions to the activities of our board and each committee
on which such director serves.
Shareholders who wish the nominating and corporate governance committee to consider their
recommendations for nominees for the position of director should submit their recommendations in
writing to the nominating and corporate governance committee in care of our corporate secretary at
Hawthorn Bancshares, Inc., 132 East High Street, Jefferson City, MO 65101. All nominees, including
those submitted by shareholders in accordance with these procedures, will be evaluated using
generally the same methods and criteria described above, although those methods and criteria are
not standardized and may vary from time to time. Shareholders also may submit director nominations
to our company in accordance with the procedures described below under Advance Notice of
Shareholder Proposals.
9
Committees of the Board
Our board of directors has established an audit committee, a compensation committee and a
nominating and corporate governance committee. There currently are no other committees of our
board of directors. Members of the committees serve at the pleasure of our board of directors.
Audit Committee. The audit committee of our board of directors currently is comprised of Mr.
Freeman, its chairman, and Messrs. Dudenhoeffer, Riley and Wetzel. Our board of directors has
determined that each member of the audit committee is independent as defined by NASDAQs
independence standards. In addition, our board of directors has determined that Charles G.
Dudenhoeffer, Jr. meets the SECs definition of an audit committee financial expert. The audit
committee assists our board in fulfilling its responsibilities with respect to accounting and
financial reporting practices and the scope and expense of audit and related services provided by
external auditors, among others. The audit committee is responsible for apprising our board of
managements compliance with board mandated policies, internal procedures and applicable laws and
regulations. The committee works with the internal audit department and external auditors and
supervises the internal audit function directly, reviews and approves the hiring of audit personnel
and evaluates the performance of the internal audit function and the external auditors. The
committee also has the duty to make, or cause to be made, a suitable examination and audit of the
financial affairs of our company and its subsidiaries at least annually, and to report its findings
to our board of directors. A more complete description of the audit committees functions is
provided in its charter, a copy of which is available on our internet website
(www.hawthornbancshares.com) under Governance Documents. The audit committee met 9 times during
2008.
Compensation Committee. The compensation committee of our board of directors currently is
comprised of Mr. Freeman, its chairman, and Messrs. Dudenhoeffer, Riley and Wetzel. Our board of
directors has determined that each member of the compensation committee is independent as defined
by NASDAQs independence standards. The committee is responsible for reviewing and making
recommendations to our board of directors regarding the compensation and benefits of our executive
officers and directors and for establishing and administering our executive compensation program.
The responsibilities of the compensation committee also include the construction, interpretation
and administration of our incentive stock option plan and our 2007 omnibus incentive plan, and the
exercise of exclusive authority over the grant of options and other awards under those plans. Our
chief executive officer assists the committee from time to time on a variety of compensation
matters, including making recommendations for the appropriate salaries and bonuses of our executive
officers (other than our chief executive officer). The committee has the authority to consult with
management and to engage the services of outside advisors, experts and others to assist it in its
efforts. A more complete description of the committees functions is provided in its charter, a
copy of which is available on our internet website (www.hawthornbancshares.com) under Governance
Documents. The compensation committee met 5 times during 2008.
Nominating and Corporate Governance Committee. The members of our nominating and corporate
governance committee currently are Mr. Freeman, its chairman, and Messrs. Dudenhoeffer, Riley and
Wetzel, each of whom is independent, as defined by NASDAQs independence standards. This committee
is responsible for the director nomination process, including evaluating and recommending director
nominees and committee appointments. It also is responsible for various other governance related
matters, including an annual board assessment. A more complete description of the committees
functions is provided in its charter, a copy of which is available on our internet website
(www.hawthornbancshares.com) under Governance Documents. The nominating and corporate governance
committee met 2 times during 2008.
Meetings of the Board
During 2008 our board of directors held 10 meetings. Each director attended at least 75% of
the total meetings of our board of directors and of the committees of our board on which he served
during that year. Our directors discharge their responsibilities throughout the year, not only at
such board of directors and committee meetings, but through personal meetings and other
communications with members of management and others regarding matters of interest and concern to
our company.
Directors are encouraged by our company to attend our annual meeting of shareholders if their
schedules permit, but our company does not otherwise have a policy regarding such attendance. All
directors were present at
10
the annual meeting of the shareholders held in June 2008. The board of directors typically
meets immediately following the annual meeting of shareholders, which facilitates the directors
attendance at the annual meeting of shareholders.
Code of Ethics
Our board of directors has adopted a code of business conduct and ethics applicable to all
employees, officers and directors. A copy of the code of business conduct and ethics is available
to any shareholder who requests it by writing to our corporate secretary at Hawthorn Bancshares,
Inc., 132 East High Street, Jefferson City, MO 65101. It also is available on our internet website
(www.hawthornbancshares.com) under Governance Documents. Any substantive amendment to, or waiver
from, a provision of this code that applies to our principal executive officer or principal
financial officer will be disclosed on our internet website.
Director Compensation
Only outside (non-employee) members of our board of directors receive compensation for their
service to our company as a director. Each of these outside (non-employee) directors receive a
monthly retainer of $1,500 and $500 for each board and committee meeting attended, respectively.
All directors of our company are also directors of Hawthorn Bank, and in that capacity may
receive compensation from Hawthorn Bank. For their service to Hawthorn Bank as a director, each of
Hawthorn Banks outside (non-employee) directors is paid $500 for each meeting of the board
attended and $100 for each committee meeting attended.
Compensation earned in 2008 by our directors (other than those who are named executive
officers in the summary compensation table under Executive Compensation and Related Matters) for
service on the board and its committees is presented in the table below.
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Fees Earned or |
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All Other |
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Paid in Cash |
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Compensation |
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Total |
Name |
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($) (1) |
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($) |
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($) |
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Charles G. Dudenhoeffer, Jr. |
|
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38,700 |
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0 |
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38,700 |
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Philip D. Freeman |
|
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37,000 |
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0 |
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|
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37,000 |
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Kevin L. Riley |
|
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37,500 |
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|
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0 |
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|
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37,500 |
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Gus S. Wetzel, II |
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36,500 |
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|
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0 |
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|
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36,500 |
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Julius F. Wall (2) |
|
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37,100 |
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0 |
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37,100 |
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(1) |
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Includes fees received for service as directors and committee members of our
company, and of our subsidiary bank, Hawthorn Bank, as follows: |
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Hawthorn |
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Hawthorn |
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Hawthorn |
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Total Fees |
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Bancshares |
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Bancshares |
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Bank |
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Earned or |
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Retainer |
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Meeting Fees |
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Meeting Fees |
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Paid in Cash |
Name |
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($) |
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($) |
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($) |
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($) |
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Mr. Dudenhoeffer |
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18,000 |
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13,000 |
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7,700 |
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38,700 |
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Mr. Freeman |
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18,000 |
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13,000 |
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|
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6,000 |
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|
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37,000 |
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Mr. Riley |
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18,000 |
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13,000 |
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|
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6,500 |
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37,500 |
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Dr. Wetzel |
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18,000 |
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13,000 |
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|
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5,500 |
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36,500 |
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Mr. Wall |
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18,000 |
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13,000 |
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6,100 |
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37,100 |
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(2) |
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Mr. Wall retired from our board of directors effective March 19, 2009. |
11
Compensation Committee Interlocks and Insider Participation
Members of our compensation committee are Mr. Freeman, its chairman, Mr. Dudenhoeffer, Jr.,
Mr. Riley and Dr. Wetzel, II. As discussed below under Executive Compensation and Related
MattersCompensation Discussion and Analysis, in 2008 Mr. Smith, our chief executive officer,
administered the executive compensation program with respect to non-equity compensation insofar as
it pertained to executive officers other than the chief executive officer and president. All
decisions relating to the compensation of executive officers are reviewed by, and subject to the
approval of, our compensation committee. Among the members of our banks board of directors, Mr.
Smith and Mr. Turner are officers and employees of our company and its subsidiary bank.
None of the members of our compensation committee was an officer or employee of our company or
any of its subsidiaries during 2008. Messrs. Dudenhoeffer, Riley and Wetzel, and certain
corporations and firms in which such persons have interests, have obtained loans from our affiliate
bank. Each of such loans are believed to have been made to such persons, corporations or firms (i)
in the ordinary course of business, (ii) on substantially the same terms, including interest rates
and collateral, as those prevailing at the time for comparable loans with persons not related to
our company or any of its subsidiaries, and (iii) without involving more than the normal risk of
collectibility or presenting other unfavorable features.
EXECUTIVE COMPENSATION AND RELATED MATTERS
Compensation Discussion and Analysis
This compensation discussion and analysis describes the material elements of compensation of
our chief executive officer, our principal financial officer and our two other executive officers
for 2008, collectively referred to as our named executive officers. It also provides information
on our compensation philosophy and our compensation policies and programs designed to achieve our
compensation objectives. This discussion and analysis should be read in conjunction with the
Summary Compensation Table, its accompanying footnotes and the additional tabular and narrative
disclosure that follows the Summary Compensation Table.
Overview of Compensation Program.
The compensation committee of our board of directors has overall responsibility for the
establishment, direction and administration of all aspects of the compensation policies and
programs for the executive officers of our company and its subsidiary bank. By agreement between
our company and its subsidiary bank, individuals who are employees of both our company and the bank
are compensated as such by the bank. The committee seeks to ensure that the total compensation
paid to the executive officers, taking into account any compensation received from our subsidiary
bank, is fair, reasonable and competitive. Our compensation program is reviewed annually to ensure
that compensation levels and incentive opportunities are competitive and reflect the performance of
our company and its subsidiary bank as well as performance of the individual executive officer. In
this regard, from time to time our company retains the services of human resources and executive
compensation consulting firms to review and make recommendations concerning our executive
compensation program, although this was not done for 2008.
Compensation Program Objectives.
The three basic goals or objectives of our executive compensation program are:
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to attract and retain qualified individuals who provide the skills and
leadership necessary to enable our company and its subsidiary bank to achieve
earnings growth, capital compliance and return on investment objectives, while
maintaining a commitment to equal employment opportunity and affirmative action
guidelines and practices; |
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to create incentives to achieve company and individual performance objectives
through the use of performance-based compensation programs; and |
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to create a mutuality of interest between executive officers and shareholders
through compensation structures that create a direct link between executive
compensation and shareholder return. |
12
In determining the structure and levels of each of the components of executive compensation
needed to achieve these objectives, all elements of the compensation package are considered in
total, rather than any one component in isolation. As more fully described below, the
determination of such levels of executive compensation is a subjective process in which many
factors are considered, including our companys and/or affiliate banks performance and the
individual executives specific responsibilities, historical and anticipated personal contribution
to our business, and length of service with our company or affiliate bank.
Role of Executive Officers in Compensation Decisions.
Our executive compensation program, insofar as it pertains to our chief executive officer and
president, is administered solely by the compensation committee of our board of directors. Our
executive compensation program, insofar as it pertains to executive officers other than our chief
executive officer and president, is administered by our chief executive officer and president with
respect to non-equity compensation and by the compensation committee with respect to equity
compensation. In approving equity compensation awards to our executive officers other than our
chief executive officer, the compensation committee gives some deference to the recommendations of
our chief executive officer. Mr. James Smith, our chief executive officer, and certain other
executive officers of our company and affiliate bank, may attend meetings of the committee, but are
not present during discussions or deliberations regarding their own compensation.
Compensation Components.
For 2008, the principal components of compensation for our executive officers were:
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Base salary: |
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Designed to compensate employees
competitively relative to the market; |
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Performance-based incentive
compensation: |
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Designed to reward short-term
performance, particularly the
achievement of annual performance
objectives; |
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Long-term equity incentive compensation: |
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Designed to encourage creation of
long-term shareholder value and reward
long-term performance; and |
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Retirement and other benefits: |
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Designed to provide competitive benefits. |
It is our view that these compensation components collectively promote the achievement of our
compensation program objectives identified above by advancing both the short- and long-term
interests of our shareholders. Among other things, the long-term interests of our shareholders are
advanced by designating a portion of executive compensation to be at risk: namely, incentive
compensation (which permits individual performance to be recognized on an annual and long-term
basis based, in part, on an evaluation of the executives contribution to our companys and/or
affiliate banks performance) and the grant of stock options and other long-term equity incentive
compensation (which directly ties a portion of the executives long-term remuneration to stock
price appreciation realized by shareholders). Each of the components of the compensation program
is addressed separately below.
Base Salary. Our company provides our named executive officers and other employees with base
salary to compensate them for services rendered during the year. We view base salary as a key
element of our employee attraction and retention objective. Base salary ranges for executive
officers are determined for each executive based on his or her position and responsibility and on
managements recommendations and subjective assessments of each executives growth and
effectiveness in the performance of his or her duties. In this regard, there is a subjective
analysis of the role played by each individual executive in generating our companys and/or banks
performance, including a consideration of the executives specific responsibilities, contributions
to our companys and/or banks business, and length of service. The factors impacting base salary
levels are not independently assigned specific weights. We believe that base salary levels must
bear a reasonable relationship to those that we perceive to exist in our market for executive
talent in order to protect our ability to retain our executives and attract new executives when
necessary. Base salary levels typically are considered annually as part of our companys
performance review process as well as upon a promotion or other change in job responsibility.
During its review of base salaries for executives, the committee primarily considers:
13
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internal review of the executives compensation, both individually and relative to
other officers; |
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a subjective assessment of the individual performance of the executive; and |
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market data, to the extent available, provided by outside consultants or other
sources that places the executives compensation in context to that provided to
similarly situated executives of other employers; however, we do not set base salary
levels at a targeted percentile relative to compensation date for a particular peer,
competitor or industry group. Our most recent external analysis was performed in 2005
by the Hay Group in which the Hay Groups general market and executive banking data
bases were selected for peer comparison purposes. |
From its review of base salaries for executives, the committee increased the base salaries of
our named executive officers in 2008 as follows: Mr. Smith 0.0%; Mr. Turner 3.0%; Mr. Rose
3.5%; and Ms. Bruegenhemke 4.8%. The increases were determined subjectively by the committee
after considering cost of living adjustments and each employees perceived merit performance.
Incentive Compensation. In 1997 the committee recommended, and the full board of directors
approved, the adoption of an incentive bonus program. This program continues to be an important
part of our compensation program in that it provides incentives to achieve company and individual
performance objectives. Under this program, our companys and affiliate banks officers are
eligible to receive annual incentive bonus awards. The officers participating in the program are
identified by our chief executive officer, our president and our compensation committee.
Performance objectives are established for each of these officers.
The performance objectives for participants may include corporate performance objectives,
functional or operating unit performance objectives and personal targeted objectives for
performance. In the case of our chief executive officer and other senior officers, the performance
objectives for 2008 were focused primarily on the achievement of budgetary, credit quality and
operational objectives, while those for the junior officers of our affiliate bank primarily concern
their functional or operating unit performance and the achievement of personal performance
objectives. The performance objectives are not independently assigned specific weightings, but
instead are subjectively considered based upon their perceived relative importance to each
individual officers job category and responsibilities.
Each officer who is eligible to receive bonus awards is assigned to one of four bonus tiers,
which assignment is made primarily according to job category. Tier one consists of our chief
executive officer, Mr. Smith and our president, Mr. Turner. Tier two generally consists of our
affiliate banks regional presidents. Tier three consists of senior officers of our company and of
our affiliate bank, including Mr. Rose and Ms. Bruegenhemke. Tier four consists of junior officers
of our affiliate bank. Threshold, target and maximum award levels are established for each tier
and are expressed as a percentage of base salary for the officers in the applicable tier. Target
awards are established at levels that, when combined with base salary, will achieve the perceived
market level of annual compensation for performance that exceeds expectations. Threshold awards
are established at 50% of the targeted award opportunity and, when combined with base salary, are
intended to provide the perceived market level of annual compensation for performance that is at
expectations. No awards are paid if the threshold level is not achieved. The maximum awards are
established at 150% of the targeted award opportunity to reward exceptional performance. The
following table presents the threshold, target and maximum award levels (expressed as a percentage
of base salary) for each tier of our incentive bonus program.
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Tier |
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Threshold |
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Target |
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Maximum |
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Tier 1 |
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15 |
% |
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30 |
% |
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45 |
% |
Tier 2 |
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10 |
% |
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20 |
% |
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30 |
% |
Tier 3 |
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6 |
% |
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12 |
% |
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18 |
% |
Tier 4 |
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5 |
% |
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10 |
% |
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15 |
% |
Bonus awards are allocated among the participants after considering the individual
participants performance, responsibilities and contributions to our company and/or affiliate bank,
and subjectively analyzing the basis of their aggregate impact on the success of our company and/or
affiliate bank for the preceding year. The
14
incentive bonus awards earned by each of our named executive officers for each of the last
three years appear in the Summary Compensation Table below in the Non-Equity Incentive Plan
Compensation column.
Equity Incentive Compensation. In order to enhance long-term shareholder value, our company
seeks to provide incentives that motivate our executives to look beyond our companys short-term
results. In February 2000, our board of directors adopted, and our shareholders subsequently
approved, a stock option plan. An important objective of stock option grants is to advance the
longer term interests of our company and its shareholders and complement incentives tied to annual
performance by rewarding executives upon the creation of incremental shareholder value.
In February 2007, our board of directors adopted, and our shareholders subsequently approved,
our 2007 omnibus incentive plan. This plan is available to provide additional long-term incentives
to executive officers and other employees, as well as non-employee directors, through grants of
stock options, restricted stock awards, restricted stock units, performance share awards, as well
as awards such as stock appreciation rights, performance units, performance shares, bonus share and
dividend share awards payable in the form of common stock or cash. Like our stock option plan
grants, awards under our 2007 omnibus incentive plan would serve to advance the longer term
interests of our company and its shareholders by rewarding executives upon the creation of
incremental shareholder value.
To date, the only awards made under our stock option plan and our 2007 omnibus incentive plan
have been stock options. Our company has awarded stock options at NASDAQs closing price of our
common stock on the date of the grant. In certain limited circumstances, we may grant options to
an executive at an exercise price in excess of the closing price of our common stock on the grant
date. We have never granted options with an exercise price that is less than the closing price of
our common stock on the grant date, nor have we granted options which are priced on a date other
than the grant date. Our stock options only produce value to executives if the price of our
company common stock appreciates, thereby directly linking the interests of executives with those
of shareholders. Therefore, in order to provide long-term incentives to executive officers and
other employees related to long-term growth in the value of our common stock, it is intended that
stock options be granted to such persons under our company stock option plan or our 2007 omnibus
incentive plan. The selection of the persons eligible to receive stock options and the designation
of the number of stock options to be granted to such persons are made by our compensation committee
after taking into account managements assessment of each persons relative level of authority and
responsibility with our affiliate bank, years of service and base salary, among other factors.
In 2008, the stock options awarded to our named executive officers are identified in the
Grants of Plan Based Awards table below. The number of stock options awarded to each named
executive officer was determined subjectively by the committee after considering each employees
perceived merit performance. The committee felt that the awards of stock options provided a
sufficient equity incentive to encourage creation of long-term shareholder value and reward
long-term performance, and therefore did not feel it was necessary to make any other awards under
the 2007 omnibus incentive plan.
Retirement Benefits. As described below under Executive Compensation and Related
MattersPension Plan, all full-time employees of our company and affiliate bank who have
completed five continuous years of employment earn the right to receive certain benefits upon
retirement under our defined benefit pension plan. The normal retirement benefits provided under
the plan for an employee with at least 25 years of continuous service are based upon 45% of his or
her average compensation over a ten-year period, less 50% of his or her social security benefit.
For employees with less than 25 years of continuous service, retirement benefits are reduced
proportionally.
Perquisites and Other Personal Benefits. Our company provides our named executive officers
with perquisites and other personal benefits that the compensation committee believe are reasonable
and consistent with its overall compensation program to better enable our company to attract and
retain superior employees for key positions. The compensation committee periodically reviews the
levels of perquisites and other personal benefits provided to named executive officers.
Our company provides Messrs. Smith and Turner each with the use of an automobile because their
responsibilities for our company and affiliate bank require that they travel to our various branch
offices on a regular basis. They may use the automobile for their personal use as well. Our
company pays local country club
15
membership dues on behalf of Messrs. Smith, Turner and Rose to assist them in developing and
enhancing business relationships in our markets.
Employment and Change in Control Agreements
Our company entered into an employment agreement with James E. Smith, which agreement is
described below under the caption Employment Agreements.
Our company also has entered into change of control agreements with each of the named
executive officers, which agreements are described below under the caption Change of Control
Agreements. These agreements provide for the payment of certain benefits if we terminate the
executives employment or if the executive quits for good reason within two years after a change in
control of our company. This double trigger arrangement, which requires both a change in control
of our company and a termination of employment must occur before benefits are triggered, is
intended to provide continuity for the business by encouraging the continued employment of the
executive following the change in control.
The committee believes the change of control agreements protect shareholder interests by
reducing the distraction and uncertainty of key executives during a rumored or actual change in
control of our company. The agreements reinforce and encourage the executives continued attention
and dedication to their duties and provide incentives for them to remain with our company during
the transition. Continuation of the management team is often a crucial factor for the acquiring
company. Severance benefits that encourage the executives to continue in their positions,
therefore, may result in shareholders receiving a higher value from the deal.
The committee considers the potential amounts payable under the change of control agreements
as part of its annual compensation review, but it did not review the agreements in 2008. The
benefits provided under these agreements do not impact the committees decisions regarding other
elements of the executives compensation. Since these agreements provide contingent compensation,
not regular compensation, they are evaluated separately in view of their intended purpose.
The terms and conditions of our outstanding stock options provide for immediate vesting in the
event of a change in control. This single trigger provision is the same for all optionees. The
acceleration of equity vesting in a change in control is a common market practice, designed to
ensure that ongoing employees receive the benefit of the transaction by having the opportunity to
realize value from their equity awards at the time of the deal.
Tax Considerations
Section 162(m) of the Internal Revenue Code generally disallows an income tax deduction to
public companies for compensation over $1 million paid to certain executive officers. Our policy
is to take reasonable and practical steps to avoid or minimize compensation that exceeds the $1
million cap. All compensation paid to our named executive officers in 2008 was deductible for
federal income tax purposes.
TARP Executive Benefit Plan Limitations.
In December 2008, we elected to participate in the United States Treasurys Capital Purchase
Program by issuing and selling to the Treasury shares of our Fixed Rate Cumulative Perpetual
Preferred Stock and a warrant to purchase shares of our common stock. As a condition to this
participation, our company agreed that, until such time as Treasury ceases to own any of our debt
or equity securities, (i) our company will take all necessary action to ensure that the benefit
plans with respect to our named executive officers comply with Section 111(b) of the Emergency
Economic Stabilization Act of 2008 or EESA, as implemented by any guidance or regulation under
the EESA that has been issued and is in effect on the issuance date, and (ii) our company will not
adopt any new benefit plans with respect to our named executive officers that do not comply with
EESA.
Each of our named executive officers entered into a letter agreement with our company to
ensure that their compensation arrangements and benefits comply with the relevant elements of EESA
and the Treasurys rules. Among other things, these letter agreements provide that:
16
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|
any potential golden parachute payments under our companys change of control
agreements is limited to an amount not exceeding three times the officers base
amount (as defined in Section 280G of the Internal Revenue Code), which limitation
would apply during the period in which the Treasury holds securities of our company
acquired pursuant to the Capital Purchase Program; |
|
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|
|
any bonus and incentive compensation paid to our named executive officers during the
period in which the Treasury holds securities of our company acquired pursuant to the
Capital Purchase Program is subject to recovery or clawback by our company if the
payments were based on statements of earnings, gains, or other criteria that are later
proven to be materially inaccurate; and |
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|
our company would annually review and place limits on executive compensation to
exclude incentives for unnecessary and excessive risks that threaten the value of our
company during the period in which the Treasury holds securities of our company
acquired pursuant to the Capital Purchase Program. |
On March 19, 2009, our compensation committee reviewed our executive compensation program to
determine whether any limits were needed to eliminate any incentives for unnecessary and excessive
risks that threaten the value of our company, and concluded that no such limits were needed. By
its recommendation to include this Compensation Discussion and Analysis in this proxy statement,
our compensation committee certifies that it has reviewed with senior risk officers our executive
compensation program, including the incentive compensation arrangements for our named executive
officers, and has made reasonable efforts to ensure that such arrangements do not encourage our
named executive officers to take unnecessary and excessive risks that threaten the value of our
company.
Compensation Committee Report
The compensation committee of our board of directors has reviewed and discussed the above
Compensation Discussion and Analysis required by Item 402(b) of the SECs Regulation S-K. Based on
such review and discussions, our compensation committee recommended to our board of directors that
the Compensation Discussion and Analysis be included in this proxy statement.
Compensation Committee
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Philip D. Freeman
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Charles G. Dudenhoeffer, Jr.
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Kevin L. Riley
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Gus S. Wetzel, II |
17
Summary Compensation Table
The following summary compensation table summarizes the compensation paid or accrued by our
company and/or subsidiary bank (or its constituent predecessors) in the years indicated with
respect to our chief executive officer, our principal financial officer and our only other
executive officers. In this proxy statement, these individuals are referred to as our named
executive officers.
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Change in |
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Pension |
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Value and |
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Nonquali- |
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Non- |
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fied |
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Equity |
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Deferred |
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Incentive |
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Compensa- |
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All other |
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Option |
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Plan |
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tion |
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Compens |
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Name and Principal |
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Salary |
|
Bonus |
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Awards |
|
Compensation |
|
Earnings |
|
ation |
|
Total |
Position |
|
Year |
|
($) |
|
($) |
|
($)(1) |
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($)(2) |
|
($)(3) |
|
($)(4) |
|
($) |
|
James E. Smith |
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2008 |
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400,000 |
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87,973 |
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43,000 |
|
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30,729 |
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561,702 |
|
Chairman & CEO |
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2007 |
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400,000 |
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89,173 |
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50,000 |
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55,000 |
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30,253 |
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624,426 |
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2006 |
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323,462 |
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|
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57,401 |
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100,000 |
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46,000 |
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33,286 |
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560,149 |
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David T. Turner |
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2008 |
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278,100 |
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21,313 |
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44,000 |
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32,981 |
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376,394 |
|
President |
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2007 |
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270,000 |
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125 |
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29,993 |
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75,000 |
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28,000 |
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31,785 |
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434,903 |
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2006 |
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238,544 |
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42,574 |
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75,000 |
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31,000 |
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33,358 |
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420,476 |
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Richard G. Rose |
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2008 |
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125,000 |
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9,535 |
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13,000 |
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18,577 |
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166,112 |
|
Chief Financial Officer |
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2007 |
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120,789 |
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125 |
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11,688 |
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20,000 |
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18,000 |
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18,730 |
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189,332 |
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2006 |
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115,908 |
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11,262 |
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17,447 |
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14,000 |
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18,105 |
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176,722 |
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Kathleen L. Bruegenhemke |
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2008 |
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109,000 |
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7,912 |
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|
|
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7,000 |
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11,286 |
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135,198 |
|
Senior Vice
President & Secretary |
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2007 2006 |
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104,000 99,465 |
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125 |
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9,530 9,068 |
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16,000 16,000 |
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1,000 4,000 |
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11,599 11,834 |
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142,254 140,367 |
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(1) |
|
The amounts in this column reflect the dollar amount recognized for financial statement
reporting purposes, in accordance with SFAS No. 123R, for option awards granted to our named
executive officers. Assumptions used in the calculation of these amounts are included in
footnote 12 to our consolidated financial statements included in our 2008 annual report to
shareholders, which was filed with the SEC as an exhibit to our Annual Report on Form 10-K for
that year. |
|
(2) |
|
The amounts in this column reflect compensation under our incentive bonus program for each
named executive officer, which is discussed above under the caption Compensation Discussion
and Analysis Compensation Components Incentive Compensation. |
|
(3) |
|
The amounts in this column only reflect the actuarial increase in the present value of the
named executive officers benefits under all qualified and non-qualified pension plans
established by our company, determined using interest rate and mortality rate assumptions
consistent with those used in our consolidated financial statements and include amounts which
the named executive officer may not currently be entitled to receive because such amounts are
not vested. |
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(4) |
|
The amounts in this column for 2008 reflect: |
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contributions to the Hawthorn Bancshares, Inc. Profit-Sharing 401(k) Plan (and its
predecessor plans) paid by our company for each named executive officer; |
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life insurance premiums paid by our company for each named executive officer; |
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our incremental cost attributable to personal use by each of Messrs. Smith and
Turner of company-provided automobiles (calculated in accordance with Internal Revenue
Service guidelines); and |
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country club membership dues paid by our company for each of Messrs. Smith, Turner
and Rose. |
18
Grants of Plan Based Awards
The following table sets forth information concerning grants of plan based awards to each
named executive officer during 2008.
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All Other Option |
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Awards: |
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Grant Date |
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Number of |
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Exercise or |
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Fair Value of |
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Estimated Possible Future Payouts Under Non- |
|
Securities |
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Base Price of |
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Stock and |
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|
Equity Incentive Plan Awards (1) |
|
Underlying |
|
Option |
|
Option |
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Grant |
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Threshold |
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Target |
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Maximum |
|
Options |
|
Awards |
|
Awards |
Name |
|
Date |
|
($) |
|
($) |
|
($) |
|
(#)(2) |
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($/Sh) |
|
($)(3) |
|
James E. Smith |
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9/22/2008 |
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9,519 |
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21.01 |
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43,121 |
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|
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|
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60,000 |
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120,000 |
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180,000 |
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David T. Turner |
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9/22/2008 |
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|
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|
|
|
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|
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6,426 |
|
|
|
21.01 |
|
|
|
29,110 |
|
|
|
|
|
|
|
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41,715 |
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83,430 |
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125,145 |
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Richard G. Rose |
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9/22/2008 |
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|
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|
|
|
|
|
|
|
1,436 |
|
|
|
21.01 |
|
|
|
6,505 |
|
|
|
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|
|
|
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7,500 |
|
|
|
15,000 |
|
|
|
22,500 |
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|
Kathleen L. Bruegenhemke |
|
|
9/22/2008 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
1,238 |
|
|
|
21.01 |
|
|
|
5,608 |
|
|
|
|
|
|
|
|
6,540 |
|
|
|
13,080 |
|
|
|
19,260 |
|
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(1) |
|
These estimated future payouts are determined under our incentive bonus program discussed
above under the caption Compensation Discussion and Analysis Compensation Components
Incentive Compensation. |
|
(2) |
|
These options were granted under our incentive stock option plan or our 2007 omnibus
incentive plan. |
|
(3) |
|
Assumptions used in the calculation of these amounts are included in footnote 12 to our
consolidated financial statements included in our 2008 annual report to shareholders, which
was filed with the SEC as an exhibit to our Annual Report on Form 10-K for that year. |
Option Exercises and Stock Vesting
None of the named executive officers exercised any stock options, or acquired shares on
vesting, during the year ended December 31, 2008.
Outstanding Equity Awards at Fiscal Year End
The following table sets forth information with respect to each named executive officer
concerning options held as of December 31, 2008. None of the named executive officers held any
stock awards or other equity incentive plan awards as of December 31, 2008.
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Option Awards |
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Equity |
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Incentive |
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Plan Awards: |
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Number of |
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Number of |
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Number of |
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Securities |
|
Securities |
|
Securities |
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Underlying |
|
Underlying |
|
Underlying |
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Unexercised |
|
Unexercised |
|
Unexercised |
|
Option |
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|
Options |
|
Options |
|
Unearned |
|
Exercise |
|
Option |
|
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(#) |
|
(#) |
|
Options |
|
Price |
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Expiration |
Name |
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Exercisable |
|
Unexercisable |
|
(#) |
|
($) |
|
Date |
James E. Smith |
|
2008 Grant |
|
|
9,519 |
|
|
|
0 |
|
|
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0 |
|
|
|
21.01 |
|
|
|
9/22/2018 |
|
|
|
2007 Grant |
|
|
9,656 |
|
|
|
0 |
|
|
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0 |
|
|
|
33.50 |
|
|
|
4/27/2017 |
|
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|
2006 Grant |
|
|
9,516 |
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|
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0 |
|
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0 |
|
|
|
29.95 |
|
|
|
3/3/2016 |
|
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|
2005 Grant |
|
|
9,561 |
|
|
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0 |
|
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0 |
|
|
|
28.45 |
|
|
|
4/21/2015 |
|
|
|
2004 Grant(1) |
|
|
4,540 |
|
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|
2,836 |
|
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0 |
|
|
|
35.25 |
|
|
|
2/19/2014 |
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|
2003 Grant |
|
|
8,323 |
|
|
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0 |
|
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0 |
|
|
|
26.57 |
|
|
|
3/3/2013 |
|
|
|
2002 Grant |
|
|
7,500 |
|
|
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0 |
|
|
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0 |
|
|
|
18.67 |
|
|
|
2/14/2012 |
|
|
|
2000 Grant |
|
|
7,959 |
|
|
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0 |
|
|
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0 |
|
|
|
16.33 |
|
|
|
12/4/2010 |
|
19
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|
Option Awards |
|
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|
Equity |
|
|
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|
Incentive |
|
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|
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|
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|
|
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|
|
Plan Awards: |
|
|
|
|
|
|
|
|
|
|
Number of |
|
Number of |
|
Number of |
|
|
|
|
|
|
|
|
|
|
Securities |
|
Securities |
|
Securities |
|
|
|
|
|
|
|
|
|
|
Underlying |
|
Underlying |
|
Underlying |
|
|
|
|
|
|
|
|
|
|
Unexercised |
|
Unexercised |
|
Unexercised |
|
Option |
|
|
|
|
|
|
|
|
Options |
|
Options |
|
Unearned |
|
Exercise |
|
Option |
|
|
|
|
|
|
(#) |
|
(#) |
|
Options |
|
Price |
|
Expiration |
Name |
|
|
|
|
|
Exercisable |
|
Unexercisable |
|
(#) |
|
($) |
|
Date |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
David T. Turner |
|
2008 Grant(2) |
|
|
0 |
|
|
|
6,426 |
|
|
|
0 |
|
|
|
21.01 |
|
|
|
9/22/2018 |
|
|
|
2007 Grant(3) |
|
|
0 |
|
|
|
7,164 |
|
|
|
0 |
|
|
|
33.50 |
|
|
|
4/27/2017 |
|
|
|
2006 Grant(4) |
|
|
0 |
|
|
|
6,749 |
|
|
|
0 |
|
|
|
29.95 |
|
|
|
3/3/2016 |
|
|
|
2005 Grant(5) |
|
|
0 |
|
|
|
6,898 |
|
|
|
0 |
|
|
|
28.45 |
|
|
|
4/21/2015 |
|
|
|
2004 Grant(6) |
|
|
4,153 |
|
|
|
1,305 |
|
|
|
0 |
|
|
|
35.25 |
|
|
|
2/19/2014 |
|
|
|
2003 Grant |
|
|
6,600 |
|
|
|
0 |
|
|
|
0 |
|
|
|
26.57 |
|
|
|
3/3/2013 |
|
|
|
2002 Grant |
|
|
7,758 |
|
|
|
0 |
|
|
|
0 |
|
|
|
18.67 |
|
|
|
2/14/2012 |
|
|
|
2000 Grant |
|
|
8,526 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16.33 |
|
|
|
12/4/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Richard G. Rose |
|
2008 Grant(7) |
|
|
0 |
|
|
|
1,436 |
|
|
|
0 |
|
|
|
21.01 |
|
|
|
9/22/2018 |
|
|
|
2007 Grant(8) |
|
|
434 |
|
|
|
1,302 |
|
|
|
0 |
|
|
|
33.50 |
|
|
|
4/27/2017 |
|
|
|
2006 Grant(9) |
|
|
882 |
|
|
|
883 |
|
|
|
0 |
|
|
|
29.95 |
|
|
|
3/3/2016 |
|
|
|
2005 Grant(10) |
|
|
1,353 |
|
|
|
451 |
|
|
|
0 |
|
|
|
28.45 |
|
|
|
4/21/2015 |
|
|
|
2004 Grant |
|
|
1,428 |
|
|
|
0 |
|
|
|
0 |
|
|
|
35.25 |
|
|
|
2/19/2014 |
|
|
|
2003 Grant |
|
|
1,804 |
|
|
|
0 |
|
|
|
0 |
|
|
|
26.57 |
|
|
|
3/3/2013 |
|
|
|
2002 Grant |
|
|
2,541 |
|
|
|
0 |
|
|
|
0 |
|
|
|
18.67 |
|
|
|
2/14/2012 |
|
|
|
2000 Grant |
|
|
2,793 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16.33 |
|
|
|
12/4/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Kathleen L. Bruegenhemke |
|
2008 Grant(7) |
|
|
0 |
|
|
|
1,238 |
|
|
|
0 |
|
|
|
21.01 |
|
|
|
9/22/2018 |
|
|
|
2007 Grant(8) |
|
|
373 |
|
|
|
1,120 |
|
|
|
0 |
|
|
|
33.50 |
|
|
|
4/27/2017 |
|
|
|
2006 Grant(9) |
|
|
717 |
|
|
|
718 |
|
|
|
0 |
|
|
|
29.95 |
|
|
|
3/3/2016 |
|
|
|
2005 Grant(10) |
|
|
1,098 |
|
|
|
367 |
|
|
|
0 |
|
|
|
28.45 |
|
|
|
4/21/2015 |
|
|
|
2004 Grant |
|
|
1,129 |
|
|
|
0 |
|
|
|
0 |
|
|
|
35.25 |
|
|
|
2/19/2014 |
|
|
|
2003 Grant |
|
|
1,461 |
|
|
|
0 |
|
|
|
0 |
|
|
|
26.57 |
|
|
|
3/3/2013 |
|
|
|
2002 Grant |
|
|
2,038 |
|
|
|
0 |
|
|
|
0 |
|
|
|
18.67 |
|
|
|
2/14/2012 |
|
|
|
2000 Grant |
|
|
2,256 |
|
|
|
0 |
|
|
|
0 |
|
|
|
16.33 |
|
|
|
12/4/2010 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
The options became exercisable as to 1,452 shares on February 19, 2005, 252 shares on
February 19, 2007 and 2,836 shares on February 19, 2008, and will become exercisable as to
2,836 shares on February 19, 2009. |
|
(2) |
|
The options will become exercisable as to 739 shares on September 22, 2015, 4,759 shares on
September 22, 2016 and 928 shares on September 22, 2017. |
|
(3) |
|
The options will become exercisable as to 1,658 shares on April 27, 2013, 2,985 shares on
April 27, 2014 and 2,521 shares on April 27, 2015. |
|
(4) |
|
The options will become exercisable as to 1,927 shares on March 3, 2011, 3,338 shares on
March 3, 2012 and 1,484 shares on March 3, 2013. |
|
(5) |
|
The options will become exercisable as to 1,898 shares on April 21, 2009, 3,514 shares on
April 21, 2010 and 1,486 shares on April 21, 2011. |
|
(6) |
|
The options became exercisable as to 1,317 shares on February 19, 2007 and 2,836 shares on
February 19, 2008, and will become exercisable as to and 1,305 shares on February 19, 2009. |
|
(7) |
|
The options will become exercisable as to 25% of the original underlying shares on each of
September 22, 2009, September 22, 2010, September 22, 2011 and September 22, 2012,
respectively. |
|
(8) |
|
The options became exercisable as to 25% of the original underlying shares on April 27, 2008,
and will become exercisable as to 25% of the original underlying shares on each of April 27,
2009, April 27, 2010 and April 27, 2011, respectively. |
|
(9) |
|
The options became exercisable as to 25% of the original underlying shares on each of March
3, 2007 and March 3, 2008, respectively, and will become exercisable as to 25% of the original
underlying shares on each of March 3, 2009 and March 3, 2010, respectively. |
20
|
|
|
(10) |
|
The options became exercisable as to 25% of the original underlying shares on each of April
21, 2006, April 21, 2007 and April 21, 2008, respectively, and will become exercisable as to
25% of the original underlying shares on April 21, 2009. |
Stock Option Plan
On February 29, 2000, our board of directors adopted what is now known as the Hawthorn
Bancshares, Inc. Incentive Stock Option Plan. The Plan is sponsored by our company for key
employees of our company and its subsidiaries, and is intended to encourage such employees to
participate in the ownership of our company, and to provide additional incentive for them to
promote the success of our business through sharing in the future growth of our business. As of
February 1, 2009, options to purchase a total of 266,835 shares of common stock pursuant to the
Plan were outstanding.
The Plan is administered by a committee composed of Messrs. Dudenhoeffer, Freeman, Riley and
Wetzel. The Plan committee has the power to determine in its discretion the persons to whom
options are granted under the Plan, the number of shares covered by those options, and the time at
which an option becomes exercisable, subject in each case to the limitations set forth in the Plan.
Options can be granted under the Plan only to key employees of our company or any of its
subsidiary corporations. The eligibility of the persons to whom options may be granted under the
Plan is limited to those persons whom the Plan committee determines have made, or are expected to
make, material contributions to the successful performance of our company. The period of up to ten
years during which an option may be exercised, and the time at which it becomes exercisable, are
fixed by the Plan committee at the time the option is granted. No option granted under the Plan is
transferable by the holder other than by will or the laws of descent and distribution.
The aggregate number of shares of our common stock that may be issued pursuant to the exercise
of options granted under the Plan is limited to 450,000 shares, subject to increase or decrease in
the event of any change in our capital structure. As of February 1, 2009, options for 169,980
shares remained available for grant under the Plan. Shares subject to options granted under the
Plan which expire or terminate without being exercised in full become available, to the extent
unexercised, for future grants under the Plan. No consideration is paid to our company by any
optionee in exchange for the grant of an option. The per share exercise price for an option
granted under the Plan is determined by the Plan committee but may not be less than the greater of
the par value or the fair market value of our common stock on the date that the option is granted.
The Plan provides for automatic adjustments to prevent dilution or enlargement of the optionees
rights in the event of a stock split, stock dividend, reorganization, merger, consolidation,
liquidation, combination or exchange of shares, or other change in the capital structure of our
company.
2007 Omnibus Incentive Plan
We adopted our 2007 omnibus incentive plan or Equity Plan for the purpose of encouraging
employees and non-employee directors of our company, its affiliates and subsidiaries to acquire a
proprietary and vested interest in the growth and performance of our company. The Equity Plan also
is designed to assist our company in attracting and retaining employees and non-employee directors
by providing them with the opportunity to participate in the success and profitability of our
company. Equity-based awards also are intended to further align the interests of award recipients
and with the interests of our shareholders.
Eligible Participants. The eligible participants in the Equity Plan are all employees of our
company, its affiliates and its subsidiaries, including employees who are officers or members of
our board of directors, members of our board who are not employees of our company and our advisory
board members. Currently, there are approximately 380 officers and employees of our company, its
affiliates and its subsidiaries and approximately 60 advisory board members.
Equity Plan Administration. The compensation committee of our board of directors currently
administers the Equity Plan and has the sole discretion to administer and interpret the Equity Plan
and determine who will be granted awards under the Equity Plan, the size and types of such awards
and the terms and conditions of such awards.
21
Shares Subject to the Equity Plan. The Equity Plan permits the issuance of up to 400,000
shares of our common stock pursuant to awards granted under the Equity Plan. Awards may be made
under the Equity Plan in any of the following forms:
|
|
Stock Options. A stock option is the right to purchase shares of common stock at a future
date at a specified price per share. Both incentive stock options and nonqualified stock
options may be granted under the Equity Plan. Incentive stock options are taxed differently
from nonqualified stock options, and are subject to more restrictive terms. The per-share
exercise price of an option is set by the committee and generally may not be less than the
fair market value of a share of our common stock on the date of grant. Options granted under
the Equity Plan are exercisable at the times and on the terms established by the committee.
The maximum term of an option is ten years from the date of grant. |
|
|
Stock Appreciation Rights. A stock appreciation right or SAR is the right to receive
payment of an amount equal to the excess of the fair market value of a share of common stock
on the date of exercise of the stock appreciation right over the grant price of the stock
appreciation right. The Equity Plan permits the grant of two types of SARs: freestanding
SARs, tandem SARs, or any combination of the two. A freestanding SAR is a SAR that is granted
independently of any stock option. A tandem SAR is a SAR that is granted in connection with a
related stock option, the exercise of which requires a forfeiture of the right to purchase a
share under the related option (and when a share is purchased under the option, the SAR is
similarly canceled). The committee has complete discretion to determine the number of SARs
granted to any participant and the terms and conditions pertaining to such SARs. |
|
|
Restricted Stock and Restricted Stock Unit Grants. Restricted stock is a share of our common
stock that is issued subject to certain restrictions, such as the participants continues
service, or the attainment of specified performance goals and objectives. A restricted stock
unit represents the right to receive shares of our common stock (or a cash payment in the
place of such shares) at some future date, subject to conditions specified by the committee.
The committee may establish conditions under which restrictions on shares of restricted stock
or restricted stock units lapse over a period of time or according to such other criteria as
the committee deems appropriate, including the achievement of specific performance goals. |
|
|
Performance Unit and Performance Shares. Performance units and performance share awards are
bonuses payable in cash, common stock or a combination of cash and stock. Each performance
unit and performance share will represent the right of the participant to receive an amount
based on the value of the performance unit or share, if performance goals established by the
committee are met. A performance unit will have a value based on such measurements or
criteria as the committee determines. A performance share will have a value equal to the fair
market value of a share of our common stock. When an award of these are granted, the
committee will establish a performance period during which performance will be measured. At
the end of each performance period, the committee will determine to what extent the
performance goals and other conditions of the performance units or shares are met. |
|
|
Bonus Shares and Deferred Shares. The Equity Plan permits the grant of shares to
participants from time-to-time as a bonus. Such shares may be paid on a current basis or may
be deferred and paid in the future. Our board of directors or the committee may impose such
conditions or restrictions on any such deferred shares as it may deem advisable, including
time-vesting restrictions and deferred payment features. |
Restrictions on Transfer. Awards under the Equity Plan generally are not transferable by the
recipient other than by will or the laws of descent and distribution, and generally are
exercisable, during the recipients lifetime, only by the recipient. Any amounts payable or shares
issuable pursuant to an award generally will be paid only to the recipient or the recipients
beneficiary or representative.
Changes in Capital or Corporate Structure. If, without the receipt of consideration by our
company, there is any change in the number or kind of shares of our common stock outstanding by
reason of a stock dividend or any other distribution upon the shares payable in stock, or through a
stock split, subdivision, consolidation, combination, reclassification or recapitalization, the
maximum number of shares of our common stock available for grants, the maximum number of shares of
our common stock that any individual participating in the Equity Plan may be granted in any year,
and the number of shares covered by outstanding grants will be appropriately adjusted by the
22
committee to reflect any increase or decrease in the number of issued shares of our common
stock to preclude, to the extent practicable, the enlargement or dilution of rights and benefits
under such grants. Any fractional shares resulting from such adjustment will be eliminated.
Adjustments determined by the committee are final, binding and conclusive.
If our company undergoes a change of control, as that term is defined in the Equity Plan,
each option, share of restricted stock and other grant held by a non-employee director will,
without regard to any vesting schedule, restriction or performance target, automatically become
fully exercisable or payable, as the case may be, as of the date of the change of control.
Profit-Sharing 401(k) Plan
We have established a profit-sharing plan under which all employees of the controlled group of
corporations (namely, our company and our affiliate bank) who have completed one year of service
and attained age 21 are eligible to participate. The members of the controlled group may make a
discretionary contribution to the trust associated with the plan. In general, the contributions by
members of the controlled group to the trust for any given year are allocated to the accounts of
the participants in direct proportion to the compensation of the participants for such year. The
plan permits eligible participants to make elective deferrals up to a maximum dollar amount as set
forth by law. These deferrals and earnings thereon are fully vested. There is no employer match
to such deferrals.
Each participant may direct the trustee as to investment of his or her account. At the
direction of a participant, the trustee can invest assets in a participants account in our
common stock. Each participant may direct the trustee with respect to the voting of shares of our
stock allocated to his account on such matters upon which shareholders are entitled to vote. As of
December 31, 2008, the trust held 163,031 shares (or 3.9%) of our outstanding common stock.
The interest of a participant in employer contributions is subject to graded vesting over five
years. After five years a participant becomes fully vested in the value of his or her employer
contribution account. A participant whose employment terminates because of his or her normal
retirement, death, or permanent disability is also fully vested. Payments are made to participants
upon termination of service. A participant may withdraw his or her own contributions, but a
participant may not borrow from the trust. The plan and the trust is administered by a retirement
committee which is appointed by our board of directors.
The following table sets forth information with respect to each named executive officer
concerning contributions, earnings and distributions under our profit-sharing plan and trust in
2008, as well as the year-end balance as of December 31, 2008.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Registrant |
|
|
|
|
|
|
|
|
|
|
Executive |
|
Awards/ |
|
Aggregate |
|
|
|
|
|
Aggregate |
|
|
Contributions |
|
Contributions |
|
Earnings |
|
Aggregate |
|
Balance at |
|
|
in Last Fiscal |
|
in Last |
|
in Last Fiscal |
|
Withdrawals/ |
|
Last Fiscal |
|
|
Year |
|
Fiscal Year |
|
Year |
|
Distributions |
|
Year-End |
Name |
|
($) |
|
($) |
|
($) |
|
($) |
|
($) |
|
James E. Smith |
|
|
19,707 |
|
|
|
24,380 |
|
|
|
-279,706 |
|
|
|
0 |
|
|
|
554,528 |
|
David T. Turner |
|
|
9,880 |
|
|
|
23,021 |
|
|
|
-381,441 |
|
|
|
0 |
|
|
|
915,108 |
|
Richard G. Rose |
|
|
12,485 |
|
|
|
12,777 |
|
|
|
-24,560 |
|
|
|
0 |
|
|
|
194,066 |
|
Kathleen L. Bruegenhemke |
|
|
14,707 |
|
|
|
11,096 |
|
|
|
-92,746 |
|
|
|
0 |
|
|
|
228,626 |
|
Pension Plan
We have established a defined benefit plan for employees of our company and of our affiliate
bank. Under the plan, all full-time employees become participants on the earlier of the first of
June or the first of December coincident with or immediately following the later to occur of (i)
the completion of one year of service or (ii) the attainment of the age of 21, and continue to
participate so long as they continue to be full-time employees, until their
23
retirement, death or termination of employment prior to normal retirement date. The plan has
a five-year vesting schedule under which a participant becomes fully vested in his accrued benefit
after completing five years of service. This plan provides for the payment of retirement and death
benefits that are funded by investments which, at December 31, 2008, had an aggregate market value
of $5,995,985.
The normal retirement benefits provided under the plan for an employee with at least 25 years
of continuous service are based upon 45% of his/her average compensation over a ten-year period,
less 50% of his social security benefit. Compensation covered by the plan is an employees W-2
compensation plus deferrals under the cafeteria plan and 401(k) plan. Amounts reported in the
compensation table include salaries, directors fees, commissions and bonuses. For employees with
less than 25 years of continuous service, retirement benefits are reduced proportionally.
Provision is made for early or late retirement and optional payment provisions are available. For
a married participant, payment is by monthly benefit to the participant during his or her lifetime,
and 50% of that amount is paid to the spouse monthly during the spouses life after the
participants death. For an unmarried participant, payment is by a lifetime monthly benefit, with
payments guaranteed for the first 120 months.
The table below shows the present value of accumulated benefits payable to each of the named
executive officers, including the number of years of service credited to each such named executive
officer, under the plan determined using interest rate and mortality rate assumptions consistent
with those used in our consolidated financial statements.
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
FY 2008 |
|
|
|
|
|
Payments |
|
|
|
|
|
|
Number of |
|
Change in |
|
Present |
|
During |
|
|
|
|
|
|
Years |
|
Present Value |
|
Value of |
|
Last |
|
|
|
|
|
|
Credited |
|
of Accumulated |
|
Accumulated |
|
Fiscal |
|
|
|
|
|
|
Service |
|
Benefit |
|
Benefit |
|
Year |
Name |
|
Plan Name |
|
(#) |
|
($) |
|
($) |
|
($) |
|
James
E. Smith |
|
Hawthorn Bancshares, Inc. Retirement Plan |
|
|
10 |
|
|
|
43,000 |
|
|
|
334,000 |
|
|
|
|
|
David T. Turner |
|
Hawthorn Bancshares, Inc. Retirement Plan |
|
|
30 |
|
|
|
44,000 |
|
|
|
284,000 |
|
|
|
|
|
Richard G. Rose |
|
Hawthorn Bancshares, Inc. Retirement Plan |
|
|
9 |
|
|
|
13,000 |
|
|
|
96,000 |
|
|
|
|
|
Kathleen L. Bruegenhemke |
|
Hawthorn Bancshares, Inc. Retirement Plan |
|
|
16 |
|
|
|
7,000 |
|
|
|
38,000 |
|
|
|
|
|
Employment Agreements
Our company has entered into an employment agreement with James E. Smith. The agreement had
an initial three-year term which expired on November 3, 2000, but was subject to automatic
extensions of one additional year upon the expiration of each year prior to Mr. Smiths
62nd birthday (unless either party were to give notice not to so extend the term). The
last of the automatic extensions has been applied and the agreement is scheduled to expire on
November 3, 2009. The agreement provides for an annualized base salary of at least $110,000, and
eligibility for merit-based increases. Mr. Smiths annual salary currently is $400,000. In
addition to base salary, the agreement also provides that Mr. Smith is eligible to participate in
bonus and other incentive compensation plans made available to employees having responsibilities
comparable to those of Mr. Smith.
Mr. Smiths employment is subject to early termination in the event of his death, disability
or adjudication of legal incompetence, and otherwise may be terminated only for cause (as defined).
The employment agreement prevents Mr. Smith from competing with our company, soliciting customers
or hiring employees during the term of the agreement and for a period of two years thereafter. In
addition, the employment agreement requires Mr. Smith to maintain the confidentiality of our
confidential information prior to its disclosure by our company.
Change of Control Agreements
Our company has entered into change of control agreements with approximately 18 executive
officers, including each of the named executive officers. These agreements provide that if, within
two years after a change in control (as defined below), our company or any subsidiary that is the
primary employer of the executive terminates the executives employment other than by reason of the
executives death, disability or for cause (as defined) or if the executive terminates his or her
employment for good reason (as defined), the executive will be entitled to receive:
24
|
|
|
an amount equal to two to three years of the executives salary (based on the
executives highest monthly base salary for the preceding twelve-month period); |
|
|
|
|
an amount equal to two to three times the executives incentive bonus for the
preceding year; |
|
|
|
|
the proportionate amount of any incentive bonus and other compensation,
payments and benefits which would otherwise have been received by the executive for the
year in which employment was terminated; and |
|
|
|
|
any accrued and unpaid vacation pay. |
The total payments made under the change of control agreements and under any other agreements,
plans or arrangements as a result of a change in control is not permitted to be in excess of 5% of
the aggregate cash consideration that our shareholders would receive as a result of a change of
control. Our company will reimburse the executive for any excise taxes that result from any of
such payments being considered excess parachute payments under Section 280G of the Internal
Revenue Code of 1986, and will make a gross-up payment to reimburse the executive for any income or
other tax attributable to the excess parachute payment and to the tax reimbursement payments
themselves. The change of control agreements require the executives to maintain the
confidentiality of our confidential information prior to its disclosure by our company.
A change in control generally is defined to take place when (a) a person or group (other
than our company and various affiliated persons or entities) becomes the beneficial owner, directly
or indirectly, of 50% or more of the total voting power of our outstanding securities, (b) our
shareholders approve a merger or consolidation involving our company in which at least 50% of the
total voting power of the voting securities of the surviving corporation is held by persons who
were not previously shareholders of our company, or (c) our shareholders approve a plan of complete
liquidation of our company or an agreement for the sale or disposition by our company of all or
substantially all of its assets.
The following table shows the potential payments upon certain termination events following a
change of control of our company, and the value of accelerated option vesting upon a change of
control, for each of the named executive officers if the termination and change of control had
occurred on December 31, 2008.
|
|
|
|
|
|
|
Termination |
|
|
|
without Cause or |
|
|
|
for Good Reason |
|
|
|
After Change in |
|
Benefit |
|
Control (1) |
|
James E. Smith |
|
|
|
|
Cash payment based on prior year salary (2) |
|
$ |
1,200,000 |
|
Cash payment based on prior year bonus (3) |
|
|
150,000 |
|
Cash payment based on current year bonus (4) |
|
|
|
|
Accrued and unpaid vacation pay |
|
|
30,769 |
|
280G tax gross-up (5) |
|
|
862,290 |
|
Acceleration of stock option vesting (6) |
|
|
|
|
|
|
|
|
Total for Mr. Smith |
|
$ |
2,243,059 |
|
|
|
|
|
David T. Turner |
|
|
|
|
Cash payment based on prior year salary (2) |
|
$ |
834,300 |
|
Cash payment based on prior year bonus (3) |
|
|
225,000 |
|
Cash payment based on current year bonus (4) |
|
|
|
|
Accrued and unpaid vacation pay |
|
|
21,392 |
|
280G tax gross-up (5) |
|
|
674,892 |
|
Acceleration of stock option vesting (6) |
|
|
|
|
|
|
|
|
Total for Mr. Turner |
|
$ |
1,755,584 |
|
|
|
|
|
25
|
|
|
|
|
|
|
Termination |
|
|
|
without Cause or |
|
|
|
for Good Reason |
|
|
|
After Change in |
|
Benefit |
|
Control (1) |
|
Richard G. Rose |
|
|
|
|
Cash payment based on prior year salary (2) |
|
$ |
250,000 |
|
Cash payment based on prior year bonus (3) |
|
|
40,000 |
|
Cash payment based on current year bonus (4) |
|
|
|
|
Accrued and unpaid vacation pay |
|
|
9,615 |
|
280G tax gross-up (5) |
|
|
187,110 |
|
Acceleration of stock option vesting (6) |
|
|
0 |
|
|
|
|
|
Total for Mr. Rose |
|
$ |
486,725 |
|
|
|
|
|
Kathleen L. Bruegenhemke |
|
|
|
|
Cash payment based on prior year salary (2) |
|
$ |
218,000 |
|
Cash payment based on prior year bonus (3) |
|
|
32,000 |
|
Cash payment based on current year bonus (4) |
|
|
|
|
Accrued and unpaid vacation pay |
|
|
8,385 |
|
280G tax gross-up (5) |
|
|
161,361 |
|
Acceleration of stock option vesting (6) |
|
|
0 |
|
|
|
|
|
Total for Ms. Bruegenhemke |
|
$ |
419,746 |
|
|
|
|
|
|
|
|
(1) |
|
Our ability to pay the amounts listed on this table is limited by our participation in the
United States Treasurys Capital Purchase Program, including the restrictions imposed by
Section 111 of the Emergency Economic Stabilization Act of 2008. We may be prohibited from
paying any or all of the amounts listed on the table. |
|
(2) |
|
Represents the amount calculated pursuant to the change of control agreements equal to the
product of the executives multiple (three, in the case of Mr. Smith and Mr. Turner, and two,
in the case of the other named executives) times the executives annual salary (based on the
executives highest monthly base salary for the preceding twelve-month period). |
|
(3) |
|
Represents the amount calculated pursuant to the change of control agreements equal to the
product of the executives multiple (three, in the case of Mr. Smith and Mr. Turner, and two,
in the case of the other named executives) times the executives incentive bonus for the
preceding year. |
|
(4) |
|
Represents the amount calculated pursuant to the change of control agreements equal to the
proportionate amount of any incentive bonus and other compensation, payments and benefits
which would otherwise have been received by the executive for the year in which employment was
terminated. |
|
(5) |
|
Represents an estimate of the amount calculated pursuant to the change of control agreements
for the tax gross-up based upon the following assumed tax rates: Section 280G excise tax
20%; federal income tax 35%; state income tax 6%; and Medicare tax 1.45%. |
|
(6) |
|
The acceleration of stock option vesting would occur upon a change of control regardless of
whether there also would be a termination of employment. The value of accelerated options is
calculated based on the $17.24 closing price of our common stock on December 31, 2008. As of
that date, there were no unvested stock options having an exercise price below that closing
price. |
RELATED PARTY TRANSACTIONS
Our executive officers, directors and director nominees, their immediate family members, and
companies associated with any such persons, may have been customers of, and had banking
transactions with, our subsidiary bank (or its constituent predecessors) in the ordinary course of
the banks business during 2008. Among these banking transactions were the provision of loans and
loan commitments by our subsidiary bank that (i) were made in the ordinary course of business, (ii)
were made on substantially the same terms, including interest rates and collateral, as those
prevailing at the time for comparable loans with persons not related to our company or any of its
subsidiaries, and (iii) did not involve more than the normal risk of collectibility or present
other unfavorable features.
Jeffrey C. Smith, the son of James E. Smith, our chairman of the board and chief executive
officer, is employed by Hawthorn Bank as the senior vice president of its Lees Summit branch.
Sarah C. Wagoner, the daughter of James E. Smith, also was employed by Hawthorn Bank during 2008.
The salary, bonus and other benefits provided to Jeffrey Smith and Sarah Wagoner during 2008 were
comparable to those provided to other similarly situated employees of our company and its
subsidiary bank.
On an annual basis, each executive officer, director and director nominee is obligated to
complete a director and officer questionnaire which requires disclosure of any transactions with
our company in which the executive
26
officer, director and director nominee, or any member of his or her immediate family, have a
direct or indirect material interest. Pursuant to our corporate governance guidelines, our board
of directors is charged with resolving any conflict of interest question involving our chief
executive officer or any other executive officer, and our chief executive officer is charged with
resolving any conflict of interest issue involving any other officer or employee of our company.
Our companys policy is that all transactions between us and our officers, directors and/or
five percent shareholders will be on terms no more favorable to those related parties than the
terms provided to our other customers.
INDEPENDENT AUDITOR FEES AND SERVICES
The following table presents fees for professional audit services rendered by KPMG LLP for the
audit of our annual financial statements for 2007 and 2008, and fees billed for other services
rendered by KPMG LLP during such years. All audit and non-audit services provided to our company
by KPMG LLP were approved by our audit committee.
|
|
|
|
|
|
|
|
|
Type of Fee |
|
2007 |
|
|
2008 |
|
|
Audit Fees (1) |
|
$ |
358,500 |
|
|
$ |
290,000 |
|
Audit-Related Fees (2) |
|
|
0 |
|
|
|
0 |
|
Tax Fees (3) |
|
|
66,000 |
|
|
|
37,000 |
|
All Other Fees |
|
|
0 |
|
|
|
0 |
|
|
|
|
|
|
|
|
Total |
|
$ |
424,500 |
|
|
$ |
327,000 |
|
|
|
|
|
|
|
|
|
|
|
(1) |
|
Audit Fees, including those for statutory audits, include the aggregate fees
paid by us for professional services rendered by KPMG LLP for the audit of our annual
financial statements and the audit of internal control over financial reporting, as
well as the review of financial statements included in our quarterly reports on Form
10-Q. |
|
(2) |
|
Audit Related Fees include the aggregate fees paid by us for assurance and
related services rendered by KPMG LLP that are reasonably related to the performance
of the audit or review of our financial statements and not included in Audit Fees,
including the audits of the companys employee benefit plans. |
|
(3) |
|
Tax Fees include the aggregate fees paid by us for professional services
rendered by the principal accountant for tax compliance, tax advice and tax planning. |
In making its determination regarding the independence of KPMG LLP, our audit committee
considered whether the provision of the services for which we incurred the Audit-Related Fees,
Tax Fees, and All Other Fees was compatible with maintaining such independence.
Audit Committee Pre-Approval of Audit and Permissible Non-Audit Services
Pursuant to its charter, the audit committee of our board of directors is responsible for
reviewing and approving, in advance, any audit and any permissible non-audit engagement or
relationship between our company and its independent auditors. Our engagement of KPMG LLP to
conduct the audit of our company for 2008 was approved by the audit committee on February 5, 2008.
Additionally, each permissible non-audit engagement or relationship between our company and KPMG
LLP entered into since January 1, 2008 has been reviewed and approved by the audit committee. All
audit-related, tax and all other fees were pre-approved by the audit committee. We have been
advised by KPMG LLP that substantially all of the work done in conjunction with its audit of our
financial statements for the most recently completed fiscal year was performed by permanent full
time employees and partners of KPMG LLP.
The audit committee of our board of directors has adopted the following guidelines regarding
the engagement of our independent registered public accounting firm to perform services for our
company:
The audit committee will pre-approve all auditing services and permitted non-audit services
(including the fees and terms thereof) to be performed for our company by its independent
registered public accounting
27
firm, subject to the exceptions for non-audit services described in Section 10A(i)(1)(B) of
the Securities Exchange Act of 1934 which must be approved by the audit committee prior to
the completion of the audit.
AUDIT COMMITTEE REPORT
The audit committee of our board of directors assists the board in fulfilling its
responsibilities with respect to accounting and financial reporting practices and the scope and
expense of audit and related services provided by external auditors, among others. The audit
committee is composed of four directors. All committee members satisfy the definition of an
independent director as established in the NASDAQ listing standards, and the board of directors
has determined that Mr. Dudenhoeffer qualifies as an audit committee financial experts within the
meaning of the rules and regulations of the SEC. The audit committee has adopted a written
charter, which is available on our internet website (www.hawthornbancshares.com) under Governance
Documents.
In connection with these responsibilities, the audit committee reviewed, and discussed with
management and with KPMG LLP, the December 31, 2008 financial statements and managements
assessment on internal control over financial reporting as of December 31, 2008. The audit
committee also discussed with the independent accountants the matters required by Statement on
Auditing Standards No. 61, as amended (AICPA, Professional Standards, Vol. 1. AU section 380), as
adopted by the Public Company Accounting Oversight Board in Rule 3200T. The audit committee
received written disclosures and the letter from the independent accountants required by applicable
requirements of the Public Company Accounting Oversight Board regarding the independent
accountants communications with the audit committee concerning independence, and the audit
committee discussed with the independent accountants that firms independence. The audit committee
has considered whether the services provided under other non-audit services are compatible with
maintaining the independence of KPMG LLP.
Based upon the audit committees discussions with management and the independent accountants,
and the audit committees review of the representations of management, the audit committee
recommended that the board of directors include the audited consolidated financial statements in
our Annual Report on Form 10-K for the year ended December 31, 2008, to be filed with the SEC.
Audit Committee
|
|
|
|
|
|
|
Philip D. Freeman
|
|
Charles G. Dudenhoeffer, Jr.
|
|
Kevin L. Riley
|
|
Gus S. Wetzel, II |
OWNERSHIP OF COMMON STOCK
The table below sets forth information, as of January 30, 2009 (unless otherwise indicated
below), with respect to the beneficial ownership of shares of all series of our common stock by
each person known to our company to own beneficially more than 5% of the aggregate number of the
outstanding shares of our common stock. All information with respect to beneficial ownership has
been furnished by the respective 5% or more shareholders.
|
|
|
|
|
|
|
|
|
|
|
Amount and Nature of |
|
Percentage of |
Name |
|
Beneficial Ownership(1) |
|
Shares Outstanding(1) |
Estate of Donald L. Campbell (2) |
|
|
214,389 |
|
|
|
5.2 |
% |
|
|
|
|
|
|
|
|
|
Jeffrey L. Gendell |
|
|
|
|
|
|
|
|
Tontine Management, L.L.C. |
|
|
|
|
|
|
|
|
Tontine Financial Partners, L.P. |
|
|
|
|
|
|
|
|
Tontine Overseas Associates, L.L.C. (3) |
|
|
289,290 |
|
|
|
7.0 |
% |
|
|
|
(1) |
|
Beneficial ownership is determined in accordance with the rules of the SEC
which generally attribute beneficial ownership of securities to persons who possess
sole or shared voting power and/or investment power with respect to those securities. |
|
(2) |
|
Information concerning these shares as of December 31, 2008 was obtained from a
Schedule 13G/A dated February 11, 2009. According to this filing, 155,178 shares owned
of record by Campbell Family L.P., and 56,211 shares are held in the Donald L. Campbell
Trust under agreement dated September 27, 1997. Until his |
28
|
|
|
|
|
death on March 24, 2009, Mr. Campbell had sole voting and dispositive power over all the
shares reported. The address for Mr. Campbell was 601 Eagle Trace, Jefferson City, MO
65109. |
|
(3) |
|
Information concerning these shares as of December 31, 2008 was obtained from a
Schedule 13G/A dated February 13, 2009. According to this filing, (i) Tontine Overseas
Associates, L.L.C. serves as investment manager to TFP Overseas Fund, Ltd. with respect
to the shares directly owned by TFP Overseas Fund, Ltd., (ii) Tontine Management,
L.L.C., the general partner of Tontine Financial Partners, L.P., has the power to
direct the affairs of Tontine Financial Partners, L.P., including decisions respecting
the disposition of the proceeds from the sale of the shares directly owned by Tontine
Financial Partners, L.P., and (iii) Jeffrey L. Gendell is the managing member of
Tontine Management, L.L.C. and Tontine Overseas Associates, L.L.C. and in that capacity
directs their operations. As a result, Mr. Gendell is reported as having shared voting
and dispositive power with respect to 289,290 shares and Tontine Management, L.L.C. and
Tontine Financial Partners, L.P. are reported as having shared voting and dispositive
power with respect to 289,290 shares. The address of each of the reporting persons is
55 Railroad Avenue, Greenwich, Connecticut 06830. |
The table below sets forth information, as of January 30, 2009 (unless otherwise indicated
below), with respect to the beneficial ownership of shares of all series of our common stock by:
|
|
|
our chief executive officer, our principal financial officer and each of our other
named executive officers; |
|
|
|
|
each of our current directors and director nominees; and |
|
|
|
|
our executive officers and directors as a group. |
All information with respect to beneficial ownership has been furnished by the respective
directors, director nominees or officers, as the case may be.
|
|
|
|
|
|
|
|
|
|
|
Amount and Nature of |
|
Percentage of |
Name |
|
Beneficial Ownership(1) |
|
Shares Outstanding(1) |
Charles G. Dudenhoeffer, Jr. (2) |
|
|
55,000.00 |
|
|
|
1.3 |
% |
Philip D. Freeman (3) |
|
|
40,000.00 |
|
|
|
* |
|
Kevin L. Riley (4) |
|
|
8,500.00 |
|
|
|
* |
|
James E. Smith (5) |
|
|
88,590.52 |
|
|
|
2.1 |
% |
David T. Turner (6) |
|
|
55,887.39 |
|
|
|
1.3 |
% |
Gus S. Wetzel, II (7) |
|
|
57,021.00 |
|
|
|
1.4 |
% |
Richard G. Rose (8) |
|
|
15,009.35 |
|
|
|
* |
|
Kathleen L. Bruegenhemke (9) |
|
|
25,010.58 |
|
|
|
* |
|
All directors & executive officers
as a group (9 persons) (10) |
|
|
345,018.84 |
|
|
|
8.1 |
% |
|
|
|
* |
|
Less than one percent. |
|
(1) |
|
Beneficial ownership is determined in accordance with the rules of the SEC
which generally attribute beneficial ownership of securities to persons who possess
sole or shared voting power and/or investment power with respect to those securities.
Unless otherwise indicated, the persons or entities identified in this table have sole
voting and investment power with respect to all shares shown as beneficially owned by
them. Percentage ownership calculations are based on 4,136,495 shares of common stock
outstanding. |
|
(2) |
|
Includes 18,450 shares held of record by a trust created for the benefit of Mr.
Dudenhoeffers spouse. Mr. Dudenhoeffers spouse has sole voting and investment power
with respect to the 18,450 shares. |
|
(3) |
|
All 40,000 shares are held of record by a revocable living trust, of which Mr.
Freeman is a trustee, for the benefit of Mr. Freeman and his spouse. |
|
(4) |
|
Includes 8,500 shares held jointly by Mr. Riley and his spouse, as to which
they share voting and investment power. |
|
(5) |
|
Includes 18,201.01 shares held jointly by Mr. Smith and his spouse, as to which
they share voting and investment power, and 66,574 shares issuable upon the exercise of
outstanding stock options. |
|
(6) |
|
Includes 2,366.48 shares held jointly by Mr. Turner and his spouse,
19,831.51 shares held in our companys Profit-Sharing 401(k) Plan for his benefit and
27,037 shares issuable upon the exercise of outstanding stock options. Mr. Turner and
his spouse share voting and investment power with respect to 2,366.48 shares. |
|
(7) |
|
Includes 56,952 shares held by Wetzel Investments, Ltd. |
|
(8) |
|
Includes 876 shares held jointly by Mr. Rose and his spouse, 2,898.35 shares
held in our companys Profit-Sharing 401(k) Plan for his benefit and 11,235 shares
issuable upon the exercise of outstanding stock options. Mr. Rose and his spouse share
voting and investment power with respect to 876 shares. |
29
|
|
|
(9) |
|
Includes 13,490.33 shares held in our companys Profit-Sharing 401(k) Plan for
her benefit and 9,073 shares issuable upon the exercise of outstanding stock options. |
|
(10) |
|
Includes 113,919 shares issuable upon the exercise of outstanding stock
options. |
SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS
Our company has two equity compensation plans for its employees pursuant to which options,
rights or warrants may be granted. The following is a summary of the shares reserved for issuance
pursuant to outstanding options, rights or warrants granted under equity compensation plans as of
December 31, 2008:
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Number of securities remaining |
|
|
|
Number of securities to be |
|
|
Weighted-average exercise |
|
|
available for future issuance under |
|
|
|
issued upon exercise of |
|
|
price of outstanding |
|
|
equity compensation plans |
|
|
|
outstanding options, |
|
|
options, warrants and |
|
|
(excluding securities reflected in |
|
Plan category |
|
warrants and rights |
|
|
rights |
|
|
column (a)) |
|
|
|
(a) |
|
|
(b) |
|
|
(c) |
|
Equity compensation
plans approved by
security holders |
|
|
266,835 |
* |
|
$ |
26.10 |
|
|
|
569,980 |
** |
|
|
|
|
|
|
|
|
|
|
|
|
|
Equity compensation
plans not approved
by security holders |
|
|
-0- |
|
|
|
-0- |
|
|
|
-0- |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
Total |
|
|
266,835 |
* |
|
$ |
26.10 |
|
|
|
569,980 |
** |
|
|
|
|
|
|
|
|
|
|
|
|
|
* |
|
Consists of shares reserved for issuance pursuant to outstanding stock option grants under
our companys incentive stock option plan. |
|
** |
|
Consists of 169,980 shares available for future issuance under our companys incentive stock
option plan and 400,000 shares available for future issuance under our companys 2007 omnibus
incentive plan. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities Exchange Act of 1934 requires our directors and executive
officers, and persons who own more than 10% of any class of equity securities of our company
registered pursuant to Section 12 of the Exchange Act, to file with the SEC initial reports of
ownership and reports of changes in ownership in such securities and other equity securities of our
company. SEC regulations require directors, executive officers and greater than 10% shareholders
to furnish our company with copies of all Section 16(a) reports they file.
To our knowledge, based solely on review of the copies of such reports furnished to our
company and written representations that no other reports were required, during the year ended
December 31, 2008, all Section 16(a) filing requirements applicable to its directors, executive
officers and greater than 10% shareholders were complied with on a timely basis.
SHAREHOLDER PROPOSALS FOR 2010 ANNUAL MEETING
It is anticipated that the 2010 annual meeting of shareholders will be held on June 1, 2010.
Any shareholder who intends to present a proposal at the 2010 annual meeting must deliver the
proposal to our company at 132 East High Street, Jefferson City, MO 65101, Attention: President by
the applicable deadline below:
|
|
If the shareholder proposal is intended for inclusion in our proxy materials for that meeting
pursuant to Rule 14a-8 under the Securities Exchange Act of 1934, our company must receive the
proposal no event later than December 18, 2009. Such proposal must also comply with the other
requirements of the proxy solicitation rules of the SEC. |
|
|
If the shareholder proposal is to be presented without inclusion in our proxy materials for
that meeting, our company must receive the proposal no event later than April 3, 2010. In
addition, the shareholder must comply with the other advance notice provisions of our articles
of incorporation and bylaws. See Advance Notice of Shareholder Proposals below. |
30
Proxies solicited in connection with the 2010 annual meeting of shareholders will confer on the
appointed proxies discretionary voting authority to vote on shareholder proposals that are not
presented for inclusion in the proxy materials unless the proposing shareholder notifies our
company by April 3, 2010 that such proposal will be made at the meeting.
ADVANCE NOTICE OF SHAREHOLDER PROPOSALS
Our articles of incorporation and bylaws provide that advance notice of shareholder
nominations for the election of directors or other business must be given. With respect to this
annual meeting, written notice of the shareholders intent to make a nomination at the meeting must
be received by our corporate secretary at Hawthorn Bancshares, Inc., 132 East High Street,
Jefferson City, MO 65101 not later than the close of business on May 4, 2009. We have not received
timely notice in the manner required by our articles of incorporation and bylaws of any other
business proposed for consideration at this annual meeting. At future meetings of shareholders,
notice of nominations or other business to be brought before the meeting must be delivered to our
corporate secretary at the same address not less than 60 days (30 days in the case of nominations
for the election of directors) prior to the first anniversary of the previous years annual
meeting. In the event that the date of the annual meeting of shareholders is advanced by more than
30 days or delayed by more than 60 days from such anniversary date, however, notice by the
shareholder to be timely must be so delivered not later than the close of business on the later of
(i) the 60th day (in the case of nominations, the 30th day) prior to such
annual meeting or (ii) the tenth day following the date on which public announcement of the date of
such meeting is first made.
The shareholders notice of nomination must contain (i) the name and address of the nominating
shareholder, of each person to be nominated and of the beneficial owner (as defined in the articles
of incorporation), if any, on whose behalf the nomination is made, (ii) a representation that the
nominating shareholder is the holder of record of our common stock entitled to vote in the election
of directors at the meeting and intends to appear at the meeting to nominate the person or persons
specified in the notice, (iii) the number of shares of our common stock owned beneficially and of
record by the nominating shareholder and by each person to be nominated, (iv) a description of all
arrangements or understandings between the nominating shareholder and each nominee and any other
person or persons (naming such person or persons) pursuant to which the nomination or nominations
are to be made by the shareholder, (v) the consent of each nominee to serve as a director if so
elected, and (vi) such other information regarding each nominee proposed by the nominating
shareholder as would be required to be included in a proxy statement filed pursuant to the proxy
rules of the SEC, as then in effect, if our company were soliciting proxies for the election of
such nominees. If no such notice has been received, the chairman of the annual meeting is entitled
to refuse to acknowledge the nomination of any person which is not made in compliance with the
foregoing procedure. The board of directors does not know if, and has no reason to believe that,
anyone will attempt to nominate another candidate for director at this annual meeting.
By Order of the Board of Directors
James E. Smith
Chairman of the Board
and Chief Executive Officer
April 17, 2009
Lees Summit, Missouri
31
Annual Meeting of Shareholders June 2, 2009 at 9:00 a.m., Local Time You can vote in one of
three ways: 1) By Mail, 2) By Internet, 3) By Telephone. See the reverse side of this sheet for
instructions. DETACH PROXY CARD HERE THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF
DIRECTORS FOR THE ANNUAL MEETING OF SHAREHOLDERS. THE UNDERSIGNED HEREBY ACKNOWLEDGES RECEIPT OF
THE NOTICE OF ANNUAL MEETING AND PROXY STATEMENT, DATED APRIL 17, 2009. COMMON Dated
SIGNATURE SIGNATURE (JOINT OWNER) Sign exactly as your name appears above. If shares are held
jointly or by two or more persons, each shareholder named should sign. Executors, administrators,
trustees, etc. should indicate the capacity in which signing. A corporation, partnership, limited
liability company or other entity should sign by authorized officer or other authorized person.
PLEASE MARK, SIGN, DATE AND RETURN IN THE ENCLOSED POSTAGE PAID ENVELOPE. If you personally plan
to attend the Annual Meeting of Shareholders, please check the box below and list names of
attendees on reverse side. Return this stub in the enclosed envelope with your completed proxy
card. I/We plan to attend the 2009 meeting. Number attending ___ |
To vote by mail, read the accompanying Proxy Statement, and then complete both sides, sign and
date the proxy card below. Detach the proxy card and return it in the envelope provided, or return
it to Hawthorn Bancshares, Inc. P.O. Box 688, Jefferson City, MO 65102-0688. If You Vote By
INTERNET, Please Do Not Return Your Proxy Card By Mail Your telephone vote is quick, confidential
and immediate. Just follow these easy steps: 1. Read the accompanying Proxy Statement. 2. Using a
Touch-Tone telephone, call Toll Free 1-800-555-8140 and follow the instructions. 3. When asked for
your Voter Control Number, enter the number printed just above your name on the front of the proxy
card below. 4. You will also be asked to enter the last four digits of your Tax Identification
Number that is associated with the account you are voting. Please note that all votes cast by
telephone must be completed and submitted prior to Sunday, May 31, 2009 at 11:59 p.m. Central Time.
Your telephone vote authorizes the named proxies to vote your shares to the same extent as if you
marked, signed, dated and returned the proxy card. If You Vote By TELEPHONE, Please Do Not Return
Your Proxy Card By Mail Your Internet vote is quick, confidential and your vote is immediately
submitted. Just follow these easy steps: 1. Read the accompanying Proxy Statement. 2. Visit our
Internet voting site at www.illinoisstocktransfer.com, click on the Internet Voting tab and enter
your Voter Control Number and the last four digits of your Tax Identification Number that is
associated with the account you are voting in the designated fields. Your Voter Control Number is
printed on the front of the proxy card below. Please note that all votes cast by Internet must be
completed and submitted prior to Sunday, May 31, 2009 at 11:59 p.m. Central Time. Your Internet
vote authorizes the named proxies to vote your shares to the same extent as if you marked, signed,
dated and returned the proxy card. This is a secure web page site. Your software and/or
Internet provider must be enabled to access this site. Please call your software or Internet
provider for further information if needed. PLEASE LIST NAMES OF PERSONS ATTENDING Revocable
Proxy Hawthorn Bancshares, Inc. COMMON The undersigned hereby appoints William H. Case and
Barbara A. Taggart, and each of them, jointly and severally, the agents and proxies of the
undersigned, each with full power of substitution, to attend the Annual Meeting of Shareholders of
Hawthorn Bancshares, Inc. (the Company) to be held at Hawthorn Banks facility located at 132
East High Street, Jefferson City, Missouri, on Tuesday, June 2, 2009, commencing at 9:00 a.m.,
local time, and any adjournment thereof (the Meeting), and to vote all of the stock of the
Company, standing in the name of the undersigned on its books as of the close of business on March
30, 2009, and which the undersigned would be entitled to vote, if present, with the same force and
effect as if voted by the undersigned and especially to vote said stock with respect to the
following matters: 1. ELECTION OF TWO CLASS II DIRECTORS. (Please mark only one box next to each
such name.) FOR AGAINST ABSTAIN 01 Charles G. Dudenhoeffer, Jr. 02 Gus S. Wetzel, II 2. Proposal
to ratify the selection of the accounting firm of KPMG LLP as the Companys independent registered
public accounting firm for 2009. FOR AGAINST ABSTAIN 3. Proposal to provide advisory approval of
the compensation of the Companys executives disclosed in the Proxy Statement. FOR AGAINST
ABSTAIN This Proxy will be voted as directed, but if no instructions are specified, this Proxy
will be voted FOR the election of the two (2) persons listed above as Class II directors of the
Company for the next three years, and FOR approval of each of the other proposals identified abo
ve.
In their discretion, the appointed proxies and agents are authorized to vote upon such other
business as may properly be presented at the Meeting. This Proxy is solicited on behalf of the
Board of Directors and may be revoked prior to its exercise. (Continued and to be signed on other
side) |
PROXY/DIRECTION TO TRUSTEE Hawthorn Bancshares, Inc. Profit-Sharing 401(k) Plan Annual Meeting
of Shareholders June 2, 2009 at 9:00 a.m., Local Time You can vote in one of three ways: 1) By
Mail, 2) By Internet, 3) By Telephone. See the reverse side of this sheet for instructions.
DETACH PROXY/DIRECTION TO TRUSTEE CARD HERE THIS PROXY/DIRECTION TO TRUSTEE IS SOLICITED ON
BEHALF OF THE BOARD OF DIRECTORS FOR THE ANNUAL MEETING OF SHAREHOLDERS. THE UNDERSIGNED HEREBY
ACKNOWLEDGES RECEIPT OF THE NOTICE OF ANNUAL MEETING AND PROXY STATEMENT, DATED APRIL 17, 2009.
401K Dated SIGNATURE Sign exactly as your name appears above. PLEASE MARK, SIGN, DATE AND
RETURN IN THE ENCLOSED POSTAGE PAID ENVELOPE. If you personally plan to attend the Annual
Meeting of Shareholders, please check the box below and list names of attendees on reverse side.
Return this stub in the enclosed envelope with your completed proxy/direction to trustee. I/We
plan to attend the 2009 meeting. Number attending ___ |
To vote by mail, read the accompanying Proxy Statement, and then complete both sides, sign and
date the proxy/direction to trustee below. Detach the card below and return it in the envelope
provided, or return it to Hawthorn Bancshares, Inc., P.O. Box 688, Jefferson City, MO 65102-0688.
If You Vote By INTERNET, Please Do Not Return Your Proxy / Direction to Trustee By Mail Your
telephone vote is quick, confidential and immediate. Just follow these easy steps: 1. Read the
accompanying Proxy Statement. 2. Using a Touch-Tone telephone, call Toll Free 1-800-555-8140 and
follow the instructions. 3. When asked for your Voter Control Number, enter the number printed just
above your name on the front of the proxy/direction to trustee below. 4. You will also be asked to
enter the last four digits of your Tax Identification Number that is associated with the account
you are voting. Please note that all votes cast by telephone must be completed and submitted prior
to Thursday, May 28, 2009 at 11:59 p.m. Central Time. Your telephone vote authorizes Hawthorne
Bank, the Plan trustee, to vote your shares to the same extent as if you marked, signed, dated and
returned the proxy/direction to trustee. If You Vote By TELEPHONE, Please Do Not Return Your
Proxy / Direction to Trustee By Mail Your Internet vote is quick, confidential and your vote is
immediately submitted. Just follow these easy steps: 1. Read the accompanying Proxy Statement. 2.
Visit our Internet voting site at www.illinoisstocktransfer.com, click on the Internet Voting tab
and enter your Voter Control Number and the last four digits of your Tax Identification Number
that is associated with the account you are voting in the designated fields. Your Voter Control
Number is printed on the front of the proxy/direction to trustee below. Please note that all
votes cast by Internet must be completed and submitted prior to Thursday, May 28, 2009 at 11:59
p.m. Central Time. Your Internet vote authorizes Hawthorn Bank, the Plan trustee, to vote your
shares to the same extent as if you marked, signed, dated and returned the proxy/direction to
trustee. This is a secure web page site. Your software and/or Internet provider must be
enabled to access this site. Please call your software or Internet provider for further
information if needed. PLEASE LIST NAMES OF PERSONS ATTENDING Revocable Proxy/Direction to
Trustee Hawthorn Bancshares, Inc. 401K The undersigned is a participant in the Hawthorn
Bancshares, Inc. Profit-Sharing 401(k) Plan (the Plan), and hereby directs the trustee of the
Plan, Hawthorn Bank, to attend the Annual Meeting of Shareholders of Hawthorn Bancshares, Inc.
(the Company) to be held at Hawthorn Banks facility located at 132 East High Street, Jefferson
City, Missouri, on Tuesday, June 2, 2009, commencing at 9:00 a.m., local time, and any adjournment
thereof (the Meeting), and to vote all of the stock of the Company, credited to the undersigneds
account in the Plan as of the close of business on March 30, 2009 (both vested and unvested), with
respect to the following matters: 1. ELECTION OF TWO CLASS II DIRECTORS. (Please mark only one box
next to each such name.) FOR AGAINST ABSTAIN 01 Charles G. Dudenhoeffer, Jr. 02 Gus S. Wetzel, II
2. Proposal to ratify the selection of the accounting firm of KPMG LLP as the Companys independent
registered public accounting firm for 2009. FOR AGAINST ABSTAIN 3. Proposal to provide advisory
approval of the compensation of the Companys executives disclosed in the Proxy Statement. FOR
AGAINST ABSTAIN The shares of the Companys stock credited to your account in the Plan will be
voted as directed in this Proxy/Direction to Trustee. If no instructions are specified with respect
to the election of any nominee for director, such shares will be voted
to ABSTAIN for such
nominee. If no instructions are specified with respect to any other matter presented at the
Meeting, such shares will be voted to ABSTAIN on such matter. This Proxy/Direction to Trustee is
solicited on behalf of the Board of Directors and may be revoked prior to its exercise.
(Continued and to be signed on other side) |